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Time Management Presentation

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9 views23 pages

Time Management Presentation

Uploaded by

zeexhi1122
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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TIME MANAGEMENT

PRESENTERS:
ANILA NOORANI
KHAIRUNISSA SHALLWANI
MEHTAB SIKANDAR
MUHAMMAD AFZAL
OBJECTIVES
By the end of the presentation learners
will be able to :
 Define the term time management.
 Explain the importance of time
management.
 Discuss the benefits of time
management.
OBJECTIVES cont…
 Define and identify some of the time
wasters.
 Discuss some of the strategies to
manage time.
 Describe in detail about the rules of
effective time management at work
place.
Time Management
 No one manages time, what is
managed is how time is used.
Importance Of Time
Management
 Effective time management is a vital tool in
terms of high expectation of productivity
with limited financial and human
resources. It is the requirement in seeking
to exercise control over one’s own work as
well to control and influence on the work of
others by directing one’s energies in a
purposeful way.
“Remember Time Is Life”.
Benefits Of Time Management
The tremendous benefits of time
management are:
 Complete all the task that are
expected
 Quality work-outcome
 Give you a sense of satisfaction
 Leave you with enough time for your
personal life
Time Wasters

 Time is devoted to
something which
need not to be
done is considered
as time wasters
Time Wasters cont…
External time wasters
 Interruptions.
 Drop in visitors
 Telephone calls
 Meeting without agenda
 Waiting for boss
Time Wasters cont…
Internal time wasters
 Procrastination
 Poor planning
 Failure to establish goals and objectives
 Inability to delegate
 Inability to say “No”
 Wrong concept of open door policy
Strategies To Manage Time
Drop in visitors:
Meet visitors out side the office.
Keep visit short.
Standing conversation
When the conversation ends, take a short
step and gestures towards the door or
standing if seated.
Encourage appointments
Strategies cont…
Telephone calls:
Encourage small talks and minimize
socializing e.g. say hello what can I do for
you? This approach gets to business first.
Plan calls
Set a time to call back
Phone only if an answer is necessary
State and asked for preferred call time
Rules of Effective Time
Management at Work
Place
Need to improve three areas of work
behaviors:
 Work habit
 Work system
 Work planning
Work Habit

 Do It Now
 Use breaking techniques
 Reduce interruptions
 21 day challenge
Work System

Work system interrupt upon your working


table, filing system (both in computer and
paper files) and a big BIN or Trash.
On the table (and in your computer) you
should have four trays:
 In tray
 Out tray
 Pending tray
 Reading tray
cont…
The Filing systems has
three components
 Working files
 Reference files
 Archive files
Work Planning

Somebody has rightly said that if we fail to plan


then we are planning to fail. Every hour you
plan, you save eight hours. Planning enable
you to
 Work in the right thing and right sequence
 Maximize your capacity and resources
 Anticipate obstacles and minimize crises
Tools for Work Planning
 Daily planning
 Weekly planning
 Monthly plan
 Strategic plan
Recommendations
Prioritize
There are four types of works.
Whenever you receive a request for
work it could be classified into the
following four.
 Urgent and important
 Not urgent but important
 Urgent but not important
 Not urgent and not important
cont…
Analyze
Your past calendar (monthly and weekly)
how you did could be a valuable resource
to analyze where you can improve and
where you can duplicate.
cont…
Negotiate
Discuss your workload with your colleague
or your superior and ask for suggestion.
Delegate
Delegate the task and clarify properly the
task before sending or receiving the
delegated task.
Summarization:
 Define the term time management.
 Explain the importance of time management.
 Discuss the benefits of time management.
 Define & identify some of the time wasters.
 Discuss some of the strategies to manage time.
 Describe in detail about the rules of effective
time management at work place.
Always remember

“Time and tide wait


for no one.”
Acknowledgement:
 ORIX Leasing Pakistan limited
 Ms. Humna Akhter
 Ms. Shamshad Farman

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