Welcome This course will cover

Microsoft Word Basics Basic Skills in MS Word (2016)

What can we
use Word for?

To create documents,
CVs, newsletters
and many others
RECENT
DOCUMENTS

TEMPLATES

The Start Screen

Basic Skills in MS Word
There are
several
templates
built into
Word and
there are 100s
more
available
online,
accessed via
the search bar

The Start Screen - Options

Basic Skills in MS Word
Today we are
going to use
the 'Blank
document'
option

The Start Screen – Blank

Document Basic Skills in MS Word
When you
click this, it
opens a
new blank
document

New Blank Document

Basic Skills in MS Word
Knowing your
way around
Word
Basic Skills
in MS Word (2016)
The Ribbon – This is a collection of tools and features at the top of the screen;
the ribbon is divided into tabs labelled 'Design' 'Insert' and 'Home'

The Ribbon
Basic Skills in MS Word
The Tabs

There are commands on

each tab that have been
divided into groups

This is the FONT group –

bold, italic, underline, font
options, font size, colour,
and others

The Ribbon and Tabs

Basic Skills in MS Word
The Tabs

Some tabs even have a

small arrow at the bottom
right

When you click this, it

opens another window
with more options

The Tabs and Menus

Basic Skills in MS Word
The Ribbon

If the Ribbon is
taking up too
much space, you
have options to
hide it

The Ribbon – Hide and Show

Basic Skills in MS Word
Tell Me Feature

This is like any

search bar; just
type in what you
want to do and
Word will give you
options

The Tell Me Feature

Basic Skills in MS Word
Tell Me Feature

Example:
'add page numbers'

Word provides a
full list of options
and allows you
choose the best
option directly
from this menu

The Tell Me Feature

Basic Skills in MS Word
Make Word
Work For You
The Quick
Access Toolbar Choose the options you
allows you to use most often, and they
customise the will be added to the
features you toolbar for you. The
use most undo, redo and save
feature are always
often in Word
visible

Customisation – Quick Access

Toolbar Basic Skills in MS Word
The Work Area

This is the
space where
you can create
and edit
documents

The Work Area

Basic Skills in MS Word
The Rulers

The rulers allow

you to adjust the
document and
control the layout
of your text.

You can
show/hide in
these in the
view tab

The Work Area

Basic Skills in MS Word
Word and Page
Count

The bottom left

corner of the
document
shows the
number of
pages and word
count

Word and Page Count

Basic Skills in MS Word
The zoom function
allows you to zoom in
and out of the text

View Options - Zoom

Basic Skills in MS Word
Read mode opens
the document full
screen to allow
easier reading large
amounts of text or
reviewing your work

View Options - Read Mode

Basic Skills in MS Word
Print layout is the
default and shows
you what the
document will look
like on the printed
page

View Options - Print Layout

Basic Skills in MS Word
Web layout shows
you what the
document will look
like as a web page

View Options - Web Layout

Basic Skills in MS Word
View Options - View Menu
Basic Skills in MS Word
Backstage Menu and
Information Basic Skills in MS Word
When you click 'File'

The backstage menu

opens and gives you
access to a range of
features

When you click

these features the
menu automatically
takes you forward

Backstage Menu Options

Basic Skills in MS Word
We have covered:

The Ribbon
The Backstage
view
The Work Area
Creating and Opening
Documents Basic Skills in MS Word
Creating and Opening
Documents Basic Skills in MS Word
You can open from the Recent menu, from OneDrive, from your PC, or Browse;
if you use a document frequently you can pin this to the Recent menu

Creating and Opening

Documents Basic Skills in MS Word
To save a document, click on the save icon, the backstage menu opens, choose
the option for you, once saved you can then save directly from the work area

Use the 'Save As' option to save a copy of the document in another area on your PC or network

Saving Documents
Basic Skills in MS Word
Default saving options – if you want to save documents to your PC and the
default setting is OneDrive, you can change this in the Backstage Menu

TIP

Remember to click
'OK' or 'Apply' to
close the dialogue
ox when you have
made changes

Go to Options Click 'Save' and check the box 'Save to computer by default'

Saving Documents
Basic Skills in MS Word
 Auto Recovery
If Word or your computer Note:
crashes, the programme has a
built-in auto recovery feature This feature only
that is prompted when you re- activates after you
open the programme have been working
on a document for
Just chose the version of the more than 10
document(s) that you want to minutes
re-open and save them

Auto Recovery of Lost

Documents Basic Skills in MS Word
Exporting Documents in Other
Formats Basic Skills in MS Word
Sharing Documents
Basic Skills in MS Word
We have covered:

Creating
Saving
Auto Recovery
Exporting
Sharing
documents
Selecting Text

Click, hold and drag your

mouse over the text; the
selected text is
highlighted in grey

The 'Hover Toolbar' opens

to give you
easy access options to
font colour, size and more

Text Basics
Basic Skills in MS Word
Selecting Text by Line

If you want to select a

whole line of text:

Move to the left of the text /

line / paragraph and click
once.

You can click and drag up

and down to select as many
lines as you want

Text Basics
Basic Skills in MS Word
Selecting All Text

You can use the menu to

select all text in the
document and you can use
the short cut CTRL + A

Text Basics – Select All

Basic Skills in MS Word
Cut and Paste Text

Use the mouse to select

text and then choose the
Cut option from the menu

Move the cursor to the area

which you want to Paste the
text.

The Paste menu has several

options:
Keep Source Formatting
Merge Source Formatting
Keep Text Only

Text Basics – Cut and Paste

Basic Skills in MS Word
Cut and Paste Text
using Drag and Drop

Use the mouse to select

text

Click and hold

Move the mouse to where

you want to 'drop' the text

Re-format if required

TIP: Use the 'undo' function – in the quick access toolbar to go back or erase mistakes

Text Basics – Drag and Drop

Basic Skills in MS Word
Special Symbols

If you need to insert a

symbol into your document

Click the 'Insert' tab

Go to 'Symbol'

In the dropdown menu

choose the symbol you
need e.g. TM for trademark

Text Basics – Inserting Symbols

Basic Skills in MS Word
We have covered:

Cut, Copy, Paste

Drag and Drop
Undo
Symbols
Formatting – Creates
the look and feel of
your document

Increasing font size can be

done in several ways

Select the text you wish to

edit and choose the size –
Word shows you the change
as you select the sizes – or
you can use the shortcut
function in the menu

Text Basics – Formatting Text in

Word Basic Skills in MS Word
Formatting – Creates
the look and feel of
your document

To change the font colour

click the A symbol with the
line of colour underneath

You can choose one of the

colours in the menu or
select 'More Colours' to
define your own

Text Basics – Font Colour

Basic Skills in MS Word
Formatting Text
Change Case
Bold
Italics
Underline

Text Basics – Changing Style and

Case Basic Skills in MS Word
Formatting Text

Highlighting

Select the text you

want to highlight

Click on the
highlighter button,
if you want a
different colour use
the dropdown
option to choose
another.

Text Basics – Highlighting

Basic Skills in MS Word
To adjust the
alignment of text,
select the text and use
the menu in the
'Paragraph' box:

Text Basics – Alignment

Basic Skills in MS Word
We have covered:

Text formatting
Colour
Highlighting
Changing Case
Alignment
Using the 'Find'
command

E.g. finding the word

'fiction' in the
document

Find and Replace Function

Basic Skills in MS Word
Using the 'Replace'
command

Find and Replace Function

Basic Skills in MS Word
Using the
'Replace'
command

You may choose to

make each
replacement
individually or you
can save time and
opt to replace all
occurrences within
the document

Replace Function
Basic Skills in MS Word
Special Symbols

If you need to insert a

symbol into your document

Click the 'Insert' tab

Go to 'Symbol'

In the dropdown menu

choose the symbol you
need e.g. TM for trademark

Text Basics – Inserting Symbols

Basic Skills in MS Word
Special Symbols

If you need to insert a

symbol into your document

Click the 'Insert' tab

Go to 'Symbol'

In the dropdown menu

choose the symbol you
need e.g. TM for trademark

Text Basics – Inserting Symbols

Basic Skills in MS Word
 Auto Recovery
If Word or your computer Note:
crashes, the programme has a
built-in auto recovery feature
that is prompted when you re-
open the programme

Just chose the version of the

document(s) that you want to
re-open and save them

Exporting Documents in Other

Formats Basic Skills in MS Word
What can we
use Word for?

To create documents, CVs,

newsletters
and many others
Welcome
Microsoft
Word Basics
This course will cover basic
skills in MS Word (2016)
Welcome
Microsoft
Word Basics
This course will cover basic
skills in MS Word (2016)