Hospital Information System

INFORMATION NEEDS IN
THE HOSPITAL AND

SOURCES OF HEALTH
INFORMATION
Presentation by
K. Aravinth(RA2022321010006)
R. Deepika(RA2022321010007)
J.Jegan Joseph (RA2022321010008)
G.Uma Maheswari(RA2022321010010)
MHA-2nd year
INTRODUCTION
• As knowledge about the health effects of

exposure to occupational and environmental
chemicals increases, health professionals and
other interested individuals need to be able to
access and use resources that provide timely and
accurate toxicology and environmental health
information in an efficient and accessible
manner.
Information is processed, organized and structured data. It provides context for
INFORMATION
data and enables decision making process.
Information can be thought of as the resolution of uncertainty; it answers the

question of "What an entity is" and thus defines both its essence and the nature
of its characteristics.
Information is associated with data. The difference is that information resolves

uncertainty. Data can represent redundant symbols, but approaches information
through optimal data compression.
Advances in technology continue to However, the development of online
INFORMATION NEEDS
increase the expansion of biomedical
information at such a rapid rate that
information resources, such as the TEHIP
databases, have the potential to alleviate
health professionals cannot possibly this problem by providing a framework for
absorb and retain all of the information storing, processing, and retrieving needed
available. information.
It then becomes important to fully

Thus, the ability to define the information
understand the information needs of
needs of health professionals is essential
health professionals so that the correct
to the development of systems that will
information is collected and stored in an
support their needs.
accessible manner.
INFORMATION NEEDS IN THE HOSPITAL
• The information needs of health professionals stem from a variety of factors including patient care,
patient education, professional curiosity, and research.
• The rapid advancements in technology and science have expanded the knowledge base in all fields of
medicine and health care.
In 1991, Osheroff and colleagues developed
a typology that assesses the information
needs of health professionals, specifically
physicians, by analyzing the questions posed
during clinical teaching.
They concluded that information needs are

driven by the extent of a patient's problem,
a patient's inquiry, the professional's
knowledge base, and their level of
awareness of available resources and
curiosity to find out more information.
The study defined the information needs of health professionals in terms of three
components:
(1) information that is needed for decision making and that is already known by the
health professional (currently satisfied needs)
(2) information that is not known by the health professional but that he or she recognizes
as being applicable to the decision-making process (consciously recognized needs)
(3) information that is important to the circumstances at hand but that the
health professional does not realize is applicable (unrecognized needs)
The sources of information are as
follows:
1. Census
2. Registration of Vital Events
3. Sample Registration System (SRS)
SOURCES OF 4. Notification of Diseases
5. Hospital Records
HEALTH 6. Disease Registers
7. Record Linkage
INFORMATION 8. Epidemiological Surveillance
9. Other Health Service Records
10. Environmental Health Data
11. Health Manpower Statistics
12. Population Surveys
13. Other routine statistics related to health
14. Non-quantifiable information
SOURCES OF HEALTH INFORMATION
1.Census
• The total process of collecting, compiling and publishing demographic, economic and social data
pertaining at a specified time or times, to ALL persons in a country or delimited territory.
2.Registration of Vital Events
• Legal registration, statistical recording and reporting of the occurrence of and the collection,
compilation, presentation, analysis and distribution of statistics pertaining to vital events’
• Vital events include:
• Live births,Deaths,fetal deaths,Marriage,divorce,Adoptions,
Legitimations,Recognitions,Annulments and Legal separations
3.Sample Registration System (SRS)

The Government of India, in the late 1960s, initiated the Sample Registration System (SRS).
• SRS aims to provide reliable estimates of birth and death rates for the States and also at All
India level.
• 4.Notification of Diseases
• Disease notification is a practice of reporting the occurrence of a specific disease or health-
related condition to the appropriate and designated authority.
• A notifiable disease is any disease that is required by law to be reported to government
authorities.
5.Hospital Records
• The medical record for a patient generated during a period of hospitalization, usually including
written accounts of consultants’ opinions as well as nurses’ observations and treatments.
• 6.Disease Registers
• A registry is basically a list of all the patients in the defined population who have a particular
condition.
• It is different from ‘notification’ where the case is reported and is counted once.
7.Record Linkage
Record linkage means bringing together information that relates to the same individual or family,
from different data sources. In this way it is possible to construct chronological sequences of health
events for individuals
The records may originate in different time or places.
Medical record linkage implies the gathering and maintenance of one file for each individual in a
population, with records relating to his/her health.
• The events commonly recorded are birth, marriage, death,hospital admission and
discharge,sickness absence from work, prophylactic procedures,use of social services, etc.
8.Epidemiological Surveillance
Surveillance systems are set up for select diseases under the respective control/eradication program
as a procedural matter
• The purpose of this surveillance is to keep an eye on the incidence, prevalence and changing
pattern of the particular disease so as to adjust the control measures accordingly.
Example: AFP surveillance data under polio eradication.
9.Other Health Service Records

Apart from hospitals, records are also maintained in:
• Primary health centers, Polyclinics,MCH centers,School health records,Anganwadis,Special clinics
like diabetic clinic, autism clinic, cardiac clinics.
10.Environmental Health Data

Sometimes information on environment may be needed for studying its effects on health
• Data is then required on various aspects of air, water and noise pollution;harmful food additives;
industrial toxicants,inadequate waste disposal and other aspects.
• 11.Health Manpower Statistics
• For planning, administration and evaluation of health services, information on health manpower is
important.
• Such information includes the number of
• physicians (by age, sex, specialty and place of work),Dentists (classified in the same
way),pharmacists,Veterinarian,hospital nurses,medical technicians, etc.
• Their records are maintained by the State medical/dental/nursing councils and the Directorates of
Medical Education.
12.population Surveys
The health information from the sources discussed before do not provide information for all the
diseases prevalent in and the health status of the community
13.Non-quantifiable information
Health planners and decision makers require a lot of non-quantifiable information too e.g.
Information on health policies,Health legislation, Public attitudes, Program procedures and
technology.
REFERENCES
https://www.ncbi.nlm.nih.gov/books/NBK45472/
http://www.ihatepsm.com/blog/sources-health-information
Thank you!

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INFORMATION NEEDS IN

THE HOSPITAL AND

J.Jegan Joseph (RA2022321010008)

• As knowledge about the health effects of

Information can be thought of as the resolution of uncertainty; it answers the

Information is associated with data. The difference is that information resolves

It then becomes important to fully

They concluded that information needs are

3.Sample Registration System (SRS)

9.Other Health Service Records

10.Environmental Health Data

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