Unit 3: Word Processing Skills

Lesson 3
Inserting and Manipulating
Graphics

Empowerment Technologies
Senior High School Applied - Academic
Explain the passage:
“A picture is worth a
thousand words.”

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How does an illustration
affect the attention and
retention of the reader?

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Choose the best image
that complements the
given headline.

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1. The Impact of COVID 19 on the Economy
2. The Effects of Compulsive Gaming on Education
3. Self-expression and Photography
4. An Advocacy Against Animal Cruelty
5. Documentation on the Life Effects of
Bullying
6. A Day in the Lives of the Underprivileged

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 How did you choose the best image
for the title?

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 An image,
along with text,
is a good way
to
communicate
with your
audience so
that they
see your point.

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And yet, an
image without
a word can be
misinterpreted;
thus, they are
more effective
together.

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Inserting and Manipulating Graphics in Word Processor

Graphics are an important medium of

expression. It pertains to photos, illustrations,
shapes, or objects. Visuals are often used in
different facets of life whether personal,
academic, or professional.

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The ability to manipulate
graphics in word
processors serves several
purposes: to educate, to
inform, to promote, to
advertise, and to
entertain.

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In your opinion, what kinds of
reading materials require
graphics?

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Inserting and Manipulating Graphics in MS Word

Microsoft Word is the

most accessible and
known software for
word processing. We will
be using it to illustrate
the steps.

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 Microsoft Word 2010 Microsoft Word 2013

Picture - Insert picture/s from your computer or from another

connected device (file formats: JPG, PNG, GIF, etc).
Clip Art - Insert pre-installed rasterized or vector images for
version 2010 and lower; 2013 uses a plug-in called Pickit.
Online Pictures - Insert external photos from the Internet without
using another browser (MS Word 2013 & up).
Shapes - Insert pre-installed editable shapes from a wide
selection.

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 Microsoft Word 2010 Microsoft Word 2013

SmartArt - Insert pre-made presentation graphics such as charts

and graphs used for qualitative data.

Chart - Insert pre-made presentation graphics such as pie and bar

graphs used for quantitative data.
Screenshot - Use screenshots or screen clippings of any active
windows available on your desktop.

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 Picture Tools |Microsoft Word 2013

Picture Tools - Formatting tab for inserted images

Remove Background - Used to delete unwanted part of an image
Corrections - Offers photo enhancement such as brightness,
contrast, or sharpness
Color - Changes the saturation, tone, or hue of the image

Artistic Effects - Turns the photo similar into a sketch or painting

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 Picture Tools |Microsoft Word 2013

Compress Pictures - Reduces the size of the image

Change Picture - Replacing the current image in the document
Reset Picture - Removes all formatting done to the picture
Picture Border - Adds an editable outline to the image
Picture Effects - Adds visual effects on the photo
Picture Layouts - Turns image into a SmartArt

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 Picture Tools |Microsoft Word 2013

Position - Selects where the image will be positioned on the page

Wrap Text - Selects how the text will be aligned with the image

Bring Forward - Places the image in front of another object

Send Backward - Places the image behind another object

Selection Pane - Shows and organizes a list of inserted images

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 Picture Tools |Microsoft Word 2013

Align - Enables modification on the positioning of the images

Group - Binds multiple images together into a single image

Rotate - Image can be rotated or flipped

Crop - Cut or trim portions of the image

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Tips

For effective image content:

● If possible, choose a good quality

photo that is appropriate for your
text.
● Make sure that your image is
copyright free or properly credited.
● Make adjustments only if necessary.
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 Drawing Tools |Microsoft Word 2013

Drawing Tools - Allows alterations with shapes or objects

Edit Shape - Changes the shape of the current object
Draw Text Box - Creates a box that enables text typing
Shape Fill - Adds color within the shape
Shape Outline - Enables editing of the borderline of the shape
Shape Effects - Adds visual effects on the shape

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 Drawing Tools |Microsoft Word 2013

Text Direction - Changes the orientation of the text in an object

Align Text - Changes the alignment of the text inside a shape
Create link - Inserts links from a shape to another
Position - Selects position of the object on the page
Wrap Text - Selects how the text will be aligned with the shape

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 Drawing Tools |Microsoft Word 2013

Bring Forward - Places the shape in front of another object

Send Backward - Places the shape behind another object
Selection Pane - Shows and organizes a list of inserted shapes
Align - Enables modification of the positioning of the shapes
Group - Bind multiple shapes together into a single shape
Rotate - Rotates or flips shapes
Size - Changes the numerical size of the shape’s width and height
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SmartArt

● List - used for non-sequential or grouped

data
● Process - used to show a sequence
or flow
● Cycle - used to show continuing
sequence
● Hierarchy - used for stratified
presentation
● Relationship - used to show bond
between data
● Matrix - Shows a part of the whole
● Pyramid - Used to show proportions of
data
● Picture - used to show photographic
idea

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Charts

● Column - show data based on horizontal

and vertical values
● Line - illustrate points of data based on
horizontal and vertical values
● Pie - show proportions in slices
● Bar - compare data in blocks
● Area - illustrate changes of data
throughout time
● X Y Scatter - illustrates points in a wide
range of values
● Stock - show shifts of stock data
● Surface - shows the same range of
values of an area
● Radar - shows the plot of multiple values
● Combo - combines two types of charts

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Tip

When using SmartArt or Charts,

make sure that you know your
data well in order to use the
appropriate object.

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Practice 1: Name and define the use of the given icons.
Icon Name Function

1.

2.

3.

4.

5.

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 Practice 2 : Identify the types of SmartArt and Charts
used in the provided screenshot.

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 Practice 3
Create an infographic of
an essential topic related
to your academic track.
Make sure to insert and
manipulate graphics to
make it appealing and
informative.
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Question 1

What is the importance of graphics for

delivering information to the audience?

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Question 2

Imagine a world without pictures or

illustrations. How would you describe it?

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 Wrap Up
Graphics refers to visuals that serve
as a medium of information. In a
word processor, it includes:

● Pictures/Online Pictures
● ClipArt
● Shapes
● SmartArt
● Charts
● Screenshots
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 Wrap Up
Formatting Features differ per
object, and Microsoft Word offers a
wide array of options for
customization.

Text and graphics work best together

to present ideas when properly
chosen.

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 Bibliography

Gunter, Sherry Kinkoph. “Inserting Pictures and Videos in Word 2013.”

Informit.com. Aug 20 2013. Accessed May 23 2020.
https://www.informit.com/articles/article.aspx?p=2114501.

Klein, Matt. “Working with Pictures, Shapes, and Graphics.” howtogeek.com. April
30 2019. Accessed May 23 2020.
https://www.howtogeek.com/school/microsoft-word-document-formatting-essen
tials/lesson4/
.

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Unit 3: Word Processing Skills

Lesson 4
Mail Merge and Label Generation

Empowerment Technologies
Senior High School Applied - Academic
Have you ever wanted to
send digital greeting
cards or letters to your
family members or
friends?

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 What are the
media that you
use to
exchange
essential
information
with other
people?

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In a word processor,
create a minimum of five
gift tags containing a
short passage and the
names of the persons
who have been kind to
you this year.

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 Mail Merge and Label Generation

Technology has offered

people diverse ways to
communicate creatively
and produce efficiently
in the simplest manner.

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How do we define
Mail Merge?

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Mail Merge

Mail Merge is a powerful tool that combines

customized documents with another file from a
data source.

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 Mail Merge
This feature offers personalized
● Labels
● Tags
● Certificates
● Emails
● Directories
● Letters
● Envelopes

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 Two Parts of a Mail Merge
Main Document Recipient List

As the name suggests, it Refers to the data

refers to the content or source or record of
template of the mail. names, addresses, and
selected information
that can be customized
by the user.
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Mail Merge: Creating Recipient List

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Mail Merge: Creating Recipient List

● Click the Mailings Tab.

● On the Mailings ribbon, click Select
Recipients.
● There are two usual options following this
step:
Option 1: Type New List or
Option 2: Use an Existing List

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Creating Recipient List: Type New List

Fill in the details on

the row and click
New Entry to add
recipients. You may
also customize the
column values.
New Address List Dialogue Box
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Creating Recipient List: Use an Existing List

Open Excel, then type

in your preferred
values in the first row
and your recipients’
details in the
succeeding rows. Creating the list using spreadsheet.
Save the document.
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Would you recommend mail
merge to your friends? Why or
why not?

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Mail Merge: Launch the Mail Merge Wizard

● Click Start Mail Merge on the Mailings

ribbon and select Mail Merge Wizard.
● A column box will appear on the right side of
the screen with a step-by-step guide.
● Select the document type that you will be
using.

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Mail Merge: Launch the Mail Merge Wizard

Document types:
● Letters - customized greetings
● Email - a Word to email content
● Envelopes or Labels - similar to a stamp
indicating names and address from the
recipient list
● Directory - serves as a contact list

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Mail Merge: Launch the Mail Merge Wizard

● Create your template or Main Document.

● Select your recipient from the previous step.
● Select the Insert Fields that you want to
place on your document.
● Preview your letter.
● Make necessary changes.
● Print your document.

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Tip

Conceptualize your desired

output first.
Be sure to gather needed
information and have a layout in
mind before mail merging.

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Labels

Labels are used on envelopes together with

the document created during the mail merge. It
may also be used for different things such as
name tags or gift tags.

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Creating Labels

● Choose between Envelope or Label.

● Option 1: You will have to format your label
according to your preference.
● Option 2: You will use a template from
different label vendors.
● You may include text or graphics in your
label as your customization.

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Creating Labels

● Add the information or fields that you wish

to include from your recipient list.
● Set the proper print properties before
printing the labels to avoid making a
mistake.

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Practice 1:
Create SmartArt that
shows the process of
doing mail merge or
label generator in
Microsoft Word.
You may submit a
soft copy or hard copy to
your teacher.

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Practice 2

Create a greeting card expressing your

gratitude to your classmates. Make sure that
each of them will receive a copy of your card.
Apply the necessary steps as discussed in the
lesson.

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 Questions

1. What is your understanding of mail merge?

2. What are the advantages of using a mail

merge?

3. Why is it considered as a powerful tool?

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Why is mail merge still
important despite the
availability of different
tools on the Internet?

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 Wrap Up

Mail Merge is a powerful tool that

combines customized documents
with another file from a data source.

Two Parts of a Mail Merge:

1. Main Document
2. Recipient List
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 Wrap Up

Labels are used on envelopes

together with the document created
during the mail merge.

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 Bibliography

“How to Create Mail Merge Labels in Word 2003-2019 & Office 365.” onlinelabels.
January 2 2019. Last updated February 20 2020. Accessed May 24, 2020.
https://www.onlinelabels.com/articles/mail-merge-labels/

Kallas, Priit. “11 Reasons Why Your Email List Beats Social Media.” reamgrow. May
14 2019. Last updated December 16 2019. Accessed May 24, 2020.
https://www.dreamgrow.com/11-reasons-why-newsletter-beats-social-media/

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