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MS Excel Learning Slides

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20 views18 pages

MS Excel Learning Slides

Uploaded by

kishoreibus
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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Microsoft Excel

Microsoft
Excel

Ground Rules for the workshop and working with


computers
1. Make Mistakes
2. Try Try Again
3. Be Patient
4. Celebrate your success
5. Don’t get Technical be simple
6. Be a good observer
7. Use common sense
8. Follow and try to understand the instructions
and error messages generated by the computer
Microsoft
Excel

Expected Outcomes

By the end of this session, you will be able to

• Identify features of Spreadsheets.


• Identify and work on toolbars
• Use Cell formatting features
• Use formulas for mathematical calculation.
• Manipulate Data in Excel for various needs.
• Use chart for representing data in graphical order.
• Print a spreadsheet
Microsoft
Excel

Spreadsheet Features

1. Organizing Data in a tabular form


2. Making simple and complex calculations
3. Creating graphs and charts
4. Filtering and sorting data
Microsoft
Excel

Spreadsheet Features

1. A rectangular array of boxes in rows and columns

2. Columns are named by letters (A, B, C, etc.)

3. Rows are named by numbers (1, 2, 3, etc.)

4. Individual boxes in the array are known as cells

5. Typical spreadsheets programs allow more than 100


columns and 1000 rows. (More powerful programs
allow several times this amount.)
Microsoft
Excel

What type of information can be inserted


into a cell
1. labels: non-numerical or text information, not processed
by the spreadsheet when it does computations

2. numbers: used in spreadsheets for computations and


graphs

3. formulas: direct the computer to do an operation on a cell


or group of cells and to put the answer in the cell where
the formula is entered.

4. dates and times: for record-keeping purposes


Microsoft
Excel

Go to Excel
Microsoft
Excel

About Menu & Toolbar

1. Menu Bar
2. Menu Command
3. Toolbar
4. Button
Microsoft
Excel

About Menu & Toolbar - Demonstration

1. Displaying only the commands and buttons that


you use
2. Displaying all the commands on a menu
3. Positioning toolbars on the same row
4. Customizing menus and toolbars
Microsoft
Excel

Activity: Design a Worksheet

List finding and issues on parking lot.

Make a sample document which is


available as Activity Sheet.
Do only part A
Microsoft
Excel

Activity: Mathematical Functions

List finding and issues on parking lot.

Continue with existing worksheet and


complete part B.
Note: For Final Exam, calculate on scale of hundred.
For weighted score take 35% from internal Marks
25% from Final Marks
40% from Project Marks
Microsoft
Excel

Choose the right Chart Type

Selecting the most


effective chart type will
make your data clearer,
stronger, and more
informative. Microsoft
Office Excel offers a wide
variety of chart types and
simple methods for
selecting and previewing
them.
Microsoft
Excel

Choose the right Chart Type

For a Column, Bar, Line,


chart
Make sure the data on
your worksheet is
arranged properly for the
type of chart you want to
use. Arrange your data
in columns, or in rows.
Microsoft
Excel

Choose the right Chart Type

For a pie Chart


A pie chart shows the size of items that make
up a data series (data series: Related data
points that are plotted in a chart. Each data
series in a chart has a unique color or pattern
and is represented in the chart legend. You
can plot one or more data series in a chart. Pie
charts have only one data series.), proportional
to the sum of the items. It always shows only
one data series and is useful when you want to
emphasize a significant element in the data.
Microsoft
Excel

Chart Types

Summary of Chart Types


Microsoft
Excel

Understanding elements of chart


Student Vs Numbers

Titles 8 0 .0 0

71.2 0
Gridlines
6 9 .6 0

Axes 70 .0 0 6 7.2 0 6 6 .4 0 6 7.2 0

6 0 .0 0

50 .0 0

4 0 .0 0

3 0 .0 0 27
25 25
22 22

2 0 .0 0
15
13 13 13
11
10 .0 0

0 .0 0
SHEERAZ AHMED FARHAT KAZIM UZMA PARACHA HUMERA RAFIQ ALI RASHID Data Label
Legend
S t ud e nt s

Internal marks Out o f 10 0 Marks Out o f 3 0 Marks Out o f 2 0


Microsoft
Excel

Activity: Making A Charts

Working on existing sheet make charts as given

• Group 1 & 2 Make a pie chart of the available


data and save it in separate worksheet.
• Group 3 & 4 Make a Bar chart of the available
data and save it in separate worksheet.
• Group 5 & 6 Make a Line Chart of the
available data and save it in separate
worksheet
Thank you
Kishore

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