INTRODUCTION TO PROJECT
MANAGEMENT
PRESENTED BY CWG
EMMANUEL EFFIONG
What is a Project?
A project is a temporary endeavor undertaken to
produce a unique product or service
Temporary Characteristics Unique
of
Projects
Temporary – Definitive beginning and end
Unique – New undertaking, unfamiliar ground
Project Success
Customer Completed within
Requirements satisfied allocated time frame
Completed within Accepted by the
allocated budget customer
Project Failure
Poor Requirements
Scope Creep
Gathering
Unrealistic planning Lack of resources
and scheduling
What Is Project Management
Project Management is the application of skills,
knowledge, tools and techniques to meet the needs
and expectations of stakeholders for a project.
The purpose of project management is prediction and
prevention, NOT recognition and reaction
Triple Contraint
Time
Quality
Cost Scope
Triple Contraint
Increased Scope = increased time + increased cost
Tight Time = increased costs + reduced scope
Tight Budget = increased time + reduced scope.
Key Areas of Project Management
Scope Management
Issue Management
Cost Management
Quality Management
Communications Management
Risk Management
Change Control Management
Scope Management
Project Scope Management is the process to ensure that the
project is inclusive of all the work required, and only the work
required, for successful completion.
Primarily it is the definition and control of what IS and
IS NOT included in the project.
Scope Management
Primarily it is the definition and control of what IS and
IS NOT included in the project.
Issue Management
Issues are restraints to accomplishing the deliverables of the
project.
Issues are typically identified throughout the project and
logged and tracked through resolution.
In this section of the plan the following processes are depicted:
Where issues will be maintained and tracked
The process for updating issues regularly
The escalation process
The vehicle by which team members can access documented issues
Issue Management
Issues are restraints to accomplishing the deliverables of the
project.
Typically identified throughout the project and logged and
tracked through resolution.
Issue… already impacting the cost, time or quality
Cost Management
This process is required to ensure the project is
completed within the approved budget and includes:
Resource Planning - The physical resources
required (people, equipment, materials) and what
quantities are necessary for the project
Budget
Budget estimates
Baseline estimates
Project Actuals
Cost Management
This process is required to ensure the project is
completed within the approved budget and includes:
Resources Budget
people
equipment
materials
Quantities
Quality Management
Quality Management is the process that insure the
project will meet the needs via:
Quality Planning, Quality Assurance, and Quality
Control
Clearly Defined Quality Performance
Standards
How those Quality and Performance Standards
are measured and satisfied
How Testing and Quality Assurance Processes
will ensure standards are satisfied
Continuous ongoing quality control
Quality Management
Quality Management is the process that insure the
project will meet the needs
“conformance to requirements”
“fitness for use”
“the totality of characteristics of an
entity that bear on its ability to
satisfy stated and implied need’
Communications Management
This process is necessary to ensure timely and appropriate
generation, collection, dissemination, and storage of project
information using:
Communications planning
Information Distribution
Performance Reporting
Define the schedule for the Project Meetings (Team, OSC,
ESC), Status Meetings and Issues Meetings to be implemented
• OSC – Operation Safety Commitee
• ESC – Environmental Safety Commitee
Communications Management
This process is necessary to ensure timely and appropriate
generation, collection, dissemination, and storage of project
information
Risk Management
Risk identification and mitigation strategy
When\if new risks arise
Risk update and tracking
Risk Management
Risk identification and mitigation strategy
Risk update and tracking
Risk… POTENTIAL negative impact to
project
Tree – location, accessibility, Weather
ownership
Change Control Management
Define how changes to the project scope will
be executed
Formal change control is required for all of the following
1.Scope Change
2.Schedule changes
3.Technical Specification Changes
4.Training Changes
All changes require collaboration and buy-in via the project
sponsor’s signature prior to implementation of the changes
Change Control Management
Define how changes to the project scope will
be executed
Scope Technical Specification
Change Changes
Schedule
changes
All changes require collaboration and buy in via the project sponsor’s signature
prior to implementation of the changes
Project Life Cycle
Initiation Phase
Define the need
Return on Investment Analysis
Make or Buy Decision
Budget Development
Definition Phase
Determine goals, scope and project constraints
Identify members and their roles
Define communication channels, methods, frequency
and content
Risk management planning
Planning Phase
Resource Planning
Work Breakdown Structure
Project Schedule Development
Quality Assurance Plan
Work Breakdown Structure
For defining and organizing the
total scope of a project
First two levels - define a set
of planned outcomes that
collectively and exclusively
represent 100% of the project
scope.
Subsequent levels - represent
100% of the scope of their
parent node
Implementation Phase
Execute project plan and accomplish project goals
Training Plan
System Build
Quality Assurance
Deployment Phase
User Training
Production Review
Start Using
Closing Phase
Contractual Closeout
Post Production Transition
Lessons Learned
Project Management Tools
PERT Chart- designed to
analyze and represent the
tasks involved in completing a
given project
Gantt Chart - popular type of
bar chart that illustrates a
project schedule
Role of a Project Manager
• Project issues
• Disseminating project information • Implementing standard processes
• Mitigating project risk • Establishing leadership skills
• Quality • Setting expectations
• Managing scope • Team building
• Metrics • Communicator skills
• Managing the overall work plan
Process People
Responsibilities Responsibilities
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