TOPIC

Implementing
Lean Six
Sigma in
Udhaar Book’s
SDLC
INTRODUCTION
This report presents a comprehensive
plan for implementing Lean Six Sigma
methodologies to enhance efficiency and
reduce waste in the Software
Development Life Cycle (SDLC) at Udhaar
Book. By applying these principles, we
aim to address the current challenges
faced by the organization and improve
overall project delivery with a focus on
continuous updates.
COMPANY
Udhaar Book is a product-based
company in Pakistan, offering free
online udhar, khatabook, and
cashbook management software.
The organization needs to
frequently update its software to
keep up with user requirements
and market demands.
CHALLENGES
The primary challenge identified is
the consistent missing of project
timelines, significantly impacting
overall productivity and project
outcomes. Additionally, the need
for continuous updates adds
complexity to the SDLC.
LEAN SIX SIGMA
OVERVIEW
Lean Six Sigma combines Lean
principles, focusing on reducing
waste and improving flow, with Six
Sigma, aiming to reduce variation
and improve quality. The goal is to
enhance efficiency and ensure
high-quality outcomes.
Tools Of Lean Six Sigma :

• DMAIC
• 5s
• Value Streaming Mapping
• Kanban
• FMEA
• PDCA
Current Status Of Udhaar Book’s (SDLC)

- Requirement Gathering and Analysis:

Completed
SDLC STEP 01:

Requirement Gathering and Analysis:

( Completed)

Tool Of Lean Six Sigma We Are Going To

Implement:

-Tool: DMAIC
What Is DMAIC:

DMAIC is the problem-solving approach that drives

Lean Six Sigma. It’s a five-phase method—Define,
Measure, Analyze, Improve and Control—for
improving existing process problems with unknown
causes. DMAIC is based on the Scientific Method
and it’s pronounced “duh-may-ik.”
 Tool: DMAIC
LEAN SIX SIGMA

DEFINE MEASUR ANALYZE IMPROVE CONTROL

Monitor the
Identify the ECollect data Examine data Develop and
improvements

DMAIC
TOOL
to identify implement
problem, set to establish a root causes of solutions to to ensure they
project goals, address root are sustained
baseline and defects and
causes and test
and opportunities and make
understand
quantify the their adjustments as
problem. for effectiveness.
customer improvement. needed.
needs.
Current Status Of Udhaar Book’s (SDLC)

- Requirement Gathering and Analysis:

Completed
- Planning: Completed
SDLC STEP 02:

- Planning: Completed

Tool Of Lean Six Sigma We Are Going To

Implement:

-Tool: Value Streaming Mapping

What Is Value Streaming Mapping:
Value stream mapping (VSM) is defined as a lean tool that employs
a flowchart documenting every step in the process. Many lean
practitioners see VSM as a fundamental tool to identify waste,
reduce process cycle times, and implement process improvement.
VSM is a workplace efficiency tool designed to combine material
processing steps with information flow, along with other important
related data. VSM is an essential lean tool for an organization
wanting to plan, implement, and improve while on its lean journey.
VSM helps users create a solid implementation plan that will
maximize their available resources and help ensure that materials
and time are used efficiently.
 Value Stream Mapping (VSM)

01 Identify The Product Map The Current State

02 Create a visual representation of the
Select the specific product or
STEP current process flow, including all steps
service family to map. STEP from start to finish.

03 Identify The Value 04 Analyze Current State Map

Distinguish between steps that add Look for inefficiencies,
STEP value to the customer and those that STEP bottlenecks, and waste in the
do not. process.

05 Design Future State Map 06 Create An Implementation Plan

Develop a map of the ideal process flow Develop a detailed plan to transition
STEP with reduced waste and improved STEP from the current state to the future
efficiency. state.

07 Implementation Changes 08 Review And Improve

Execute the implementation Monitor the process after
STEP plan.. STEP implementation to ensure
improvements are sustained.
Current Status Of Udhaar Book’s (SDLC)

- Requirement Gathering and Analysis:

(Completed)
- Planning: (Completed)
- Design: (In Progress)
SDLC STEP 03:

- Design: (In Progress)

Tool Of Lean Six Sigma We Are Going To

Implement:

Tool: 5S (Sort, Set in order, Shine, Standardize,

Sustain)
What Is 5s:

5S is a workplace organization method that uses a

list of five Japanese
words: seiri , seiton , seisō , seiketsu , and shitsuke .
These have been translated as 'sort', 'set in order',
'shine', 'standardize', and 'sustain'
Tool: 5S (Sort, Set in order, Shine, Standardize, Sustain)

Regularly review and improve the design

Sustain process.
Establish standard procedures for
Standardize design tasks.

Shine Maintain a clean and organized

workspace.
Set In Order Organize tasks logically.

Sort: Prioritize design tasks.

 Current Status Of Udhaar Book’s (SDLC)

- Requirement Gathering and Analysis:

(Completed)
- Planning: (Completed)
- Design: (In Progress)
- Implementation (Coding): (Not Started)
SDLC STEP 04:

- Implementation (Coding) : (Not Started)

Tool Of Lean Six Sigma We Are Going To

Implement:

Tool: Kanban
What Is Kanban:

A kanban board is an agile project management tool

designed to help visualize work, limit work-in-
progress, and maximize efficiency (or flow). It can
help both agile and DevOps teams establish order in
their daily work.
 Tool: Kanban

Visualize the
Workflow Problem
Limit Work-in-Progress Create Kanban board Make Process Policies
with columns Explicit
Set limits on the Clearly define and
representing different
number of tasks in communicate the rules
progress at each stage to stages of the process
and cards for and guidelines for how
avoid overloading the tasks move through the
individual tasks.
team and ensure steady
workflow.
progress.

Implement Feedback Loops

Manage Flow
Monitor and manage the flow Improve Collaboratively Regularly review
of tasks through the process and Evolve Experimentally and assess the
to identify and address process through
Improve Collaboratively
bottlenecks. meetings and
and Evolve
feedback sessions to
Experimentally
continuously
improve.
 Current Status Of Udhaar Book’s (SDLC)

- Requirement Gathering and Analysis:

(Completed)
- Planning: (Completed)
- Design: (In Progress)
- Implementation (Coding): (Not Started)
-Testing: (Not Started)
SDLC STEP 05:

- Testing : (Not Started)

Tool Of Lean Six Sigma We Are Going To

Implement:

Tool: DMAIC.
 Current Status Of Udhaar Book’s (SDLC)

- Requirement Gathering and Analysis:

(Completed)
- Planning: (Completed)
- Design: (In Progress)
- Implementation (Coding): (Not Started)
-Testing: (Not Started)
- Deployment: (Not Started)
SDLC STEP 06:

- Deployment : (Not Started)

Tool Of Lean Six Sigma We Are Going To

Implement:

Tool: FMEA (Failure Modes and Effects

Analysis) .
What Is FMEA:

Failure Mode and Effects Analysis (FMEA) is a

structured approach to discovering potential failures
that may exist within the design of a product or
process.
 Review the Process
Brainstorm potential List potential effects
failure modes Assign Severity rankings
of each failure
•Use a process flowchart to identify
•Review existing a structured way to identify and •Based on the severity of
each process component. documentation and data for address potential problems, or failures the consequences of
•List each process component in the and their resulting effects on the
clues about all of the ways each failure.
FMEA table. system or process before an adverse
component can failure. event occurs.

Assign Occurrence
rankings
•Determine how frequently
each failure is likely to
occur and rate each using
customized ranking scales
as a guide.

10 STEPS OF FMEA

Assign Detection
rankings
What are the chances the
failure will be detected
prior to it occurring.

Calculate the resulting RPN

Take action Develop the action plan Calculate the RPN
•Re-evaluate each of the •Decide which failures will
Implement the •Severity X
potential failures once be worked on based on the
improvements identified by Occurrence X
improvements have been Risk Priority Numbers.
your Process Failure Mode
made and determine the
and Effects Analysis team Focus on the highest Detection
impact of the RPNs.
 Current Status Of Udhaar Book’s (SDLC)

- Requirement Gathering and Analysis:

(Completed)
- Planning: (Completed)
- Design: (In Progress)
- Implementation (Coding): (Not Started)
-Testing: (Not Started)
- Deployment: (Not Started)
- Maintenance and Support: (Not Applicable)
SDLC STEP 07:

- - Maintenance and Support: (Not Applicable)

Tool Of Lean Six Sigma We Are Going To

Implement:

Tool: PDCA (Plan-Do-Check-Act)

What Is PDCA:
In the 1950s, management consultant Dr William Edwards Deming
developed a method of identifying why some products or processes
don't work as hoped. His approach has since become a popular
strategy tool, used by many different types of organizations. It
allows them to formulate theories about what needs to change, and
then test them in a "continuous feedback loop."
 PDCA
(plan-do-act-check)

02 04

01 Do 03 Check
implement the changes. standardize and stabilize the
change or begin the cycle again,
depending on the results

Plan Act
determine goals for a process evaluate the results in terms
and needed changes to achieve
of performance
them.