Awareness Training on EHSMS

(As per ISO 14001:201 and ISO 45001:2018)

Course Objectives

Knowledge Purpose of EHS

management system
on
Principles of Environment
aspects and OH&S
Hazards
Techniques for
assessment OH&S risk

& environmental impacts

Content and
interrelationship of both
standards
Information on
Environment Science and
Technology
Information on Workplace
hazards and controls
EHS legislations
Interpret requirements of
ISO14001 and ISO45001
ISO 14001:2015 - Changes
New structure – significant change

The key changes relate to:

 Increased prominence of environmental management within the organization's
strategic planning processes
 Greater focus on leadership
 Addition of proactive initiatives to protect the environment from harm and
degradation, such as sustainable resource use and climate change mitigation
 Improving environmental performance added
 Lifecycle thinking when considering environmental aspects
 Addition of a communications strategy
It also allows for easier integration into other management systems
thanks to the same structure, terms and definitions.
What is ISO 45001?

 ISO 45001 defines a framework for setting up Occupational Health

and Safety Management Systems, by companies and organisations

 Adoption of an OH&S management system, enables an organisation

to provide safe and healthy workplaces, prevent work-related injury
and ill health, and continually improve its OH&S Performance

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ISO 14001:2015 and ISO 45001:2018 - Contents

Introduction
1 Scope
2 Normative References
3 Terms and Definitions
4 Context of the organization
5 Leadership and Worker participation
6 Planning
7 Support
8 Operation
9 Performance evaluation
10 Improvement
Annexes
Plan-Do-Check-Act model

Internal and Context of the Organisation Scope Needs and

External of Environment Management System expectations of
Issues workers and
P other
interested
partie
Planning s

Leadership
A Improvement
and Support
and D
Participatio Operation
SWzorker
n

Performance
Evaluation

C
Intended
Outcome
4 Context of the organization

1. Understanding the organization and its context

The organization shall determine external and internal issues

 that are relevant to its purpose
 that affect its ability to achieve the intended outcomes of its EHS
management system
 shall include environmental conditions being affected by or
capable of affecting the organisation
4 Context of the organization

4.2 Understanding the needs and expectations of interested

parties

The Organisation shall determine

a) the interested parties, in addition to workers, that are relevant
to the EHS management system;
b) the relevant needs and expectations (i.e. requirements) of
the workers and other interested parties;
c) which of these needs and expectations are, or could become,
legal requirements and other requirements.
 4 Context of the organization

Example

Internal & External Issues

• Regulatory Developments
• Political and other instabilities
•Technological
innovations Internal &
External Parties
• Stakeholder Engagement
• Consultation meeting
with neighbourhoods
• Client/Customer review

4.3 Determining the scope of the

EHS management system
Leadership

5.1 Leadership and commitment

3.1.5
top management
person or group of people who directs and controls an organization
(3.1.4) at the highest level
Note 1 to entry: Top management has the power to delegate authority and provide
resources within the organization.

Note 2 to entry: If the scope of the management system (3.1.1) covers only part of
an organization, then top management refers to those who direct and control that
part of the organization.
Clause 5 Leadership

5.1 Leadership and commitment

Top management shall demonstrate leadership and commitment with respect

to the EHS management system by:

a) taking overall responsibility and accountability for the prevention of work-

related injury and ill health, as well as the provision of safe and healthy
workplaces and activities;
b) ensuring that the EHS policy and related OH&S objectives are established
and are compatible with the strategic direction of the organization;
c) ensuring the integration of the EHS management system requirements
into
the organization’s business processes
d) ensuring that the resources needed to establish, implement, maintain and
improve the OH&S management system are available;
e) communicating the importance of effective OH&S management and of
conforming to the OH&S management system requirements;
Clause 5 Leadership and Worker Participation
5.1 Leadership and commitment
Issues to be considered while framing EHS Policy
5.2 Environment, OH&S policy
5. Leadership

Clause 5.3 - Organizational roles, responsibilities and authorities

 Top Management shall ensure that the responsibilities and authorities
for relevant roles within EHS Management system are assigned
and communicated at all levels within the organization and
maintained as documented information
 Workers at each level of the organization shall assume responsibility
for those aspects of EHS management system over which they
have control

Note: While responsibility and authority can be assigned,

ultimately top management is still accountable for the functioning
of the EHS management system
5. Leadership

ISO 45001 Clause 5.4 - Consultation and Participation of workers

The organization shall

 establish, implement and maintain a process(es) for consultation and

participation of workers at all applicable levels and functions, and,
where they exist, workers’ representatives, in the development,
planning, implementation, performance evaluation and actions for
improvement of the OH&S Management System

 Determine and remove obstacles or barriers to participation and

minimize those that cannot be removed
Planning Clauses

1. Actions to address Risks and Opportunities

1. General

2. (ISO 14001) Environmental aspects

(ISO45001) Hazard identification and Assessment
of Risks and Opportunities

3. Compliance Obligations
Determining Legal and Other Requirements

4. Planning Actions

2. EHS objectives and planning to achieve them

1. EHS Objectives
2. Planning actions to achieve EHS Objectives
6. Planning

1. Actions to address risks and opportunities

1. - General
When determining the risks and opportunities, for the EHS management system
and the intended outcomes, organization shall take into account:
Internal and External Issues

Requirements of IP

Environmental Aspects

OH&S Hazards and Risks

OH&S Opportunities

Other Opportunities

Compliance Obligations
6.1.2 Environmental aspects
Requirements
Within the defined scope of the environmental management system,
the organization shall
• determine the environmental aspects of its activities,
products and services that it can control and those that it can
influence, and
• determine their associated environmental impacts,

considering a life cycle perspective

Identification of aspects: Stages of Life Cycle

Activities Products Services

Can Control + Can Influence

Raw
material Use End of Life
acquisition

Transportation/
Design Disposal
Delivery

Production Warehouse
Environmental aspects and impacts – Examples
Activities: Aspects: Impacts:
Combustion of fuels - Air emissions Air pollution, greenhouseeffect
- Resource depletion Ecological change
Equipment - Waste solvents and lubricants: Water pollution
maintenance effluents and spills
- Used parts Landfill depletion
Construction - Altered land use Compatibility
- Solid Wastes Landfill depletion
- Noise Nuisance
Warehousing - Stockpile of flammables: fire Air pollution,
groundwater
contamination
Products: Aspects: Impacts:
Any product - Raw materials: Ecological change, resource depletion

- Ultimate disposal Landfill depletion

Services: Aspects: Impacts:
Design - Raw materials Ecological change
- Processes: wastes Contamination
Delivery - Exhaust emissions Air pollution
6.1.2.1 - Hazard identification

REQUIREMENTS (1):
The organization shall establish, implement and maintain a processes
for hazard identification that is ongoing and proactive. The processes
shall take into account, but not be limited to:
a)how work is organized, social factors (including workload, work hours,
victimization, harassment and bullying), leadership and the culture in the
organization;
b)routine and non-routine activities and situations, including hazards
arising from:
1) human factors;
2) how the work is performed;
c) Potential emergency situations
d) People
6.1.2.2 – Assessment of OH&S risks

Risk Assessment Matrix

3 3 6 9

Likelihood
2 2 4 6

1 1 2 3

1 2 3

Severity

Risk level = Severity x

Likelihood
6.2.1 Environmental, OH&S (EHS) Objectives

Compliance
Risk obligations Technology
Assessment

Monitoring Interested Party

results Concerns

Audit Risks &

observations Opportunities
EHS
Objectives
Significant
EHS Policy
Aspects

Actions to achieve
Objectives
6.2.1 Environmental, OH&S (EHS) Objectives
Objective Target Programs
Limit worker TWA concentration Industrial hygiene
exposure to acetone < 750 ppm program.
Meet or exceed legal Zero non-compliance Internal inspections
requirements incidents External audits
Improve employee Train 100% of employees Annual H&S training
awareness of H&S by year end Program
Issues
Eliminate injuries due Reduce fall injuries Ergonomic study
to falls by 80% by year-end Monthly inspections.
Reduce Reduce water Water recycline,
water consumption by 3% Using Treated water for
consumption over last year gardening, Rainwater
harvesting
Energy Conservation Reduce energy Energy efficient
consumption by 4% over equipments, Energy audits
previous year data
ISO 14001 & 45001 – Clause 7 - Support
Context of the Organisation

P Resources

Competence

Awareness

Communication

A D Documented
Information

Operational
planning and
control

Emergency
preparedness and
response

C
Intended Outcome
7.1 Resources

REQUIREMENTS
The organization shall determine and provide the resources
needed for the establishment, implementation, maintenance and
continual improvement of the EHS management system
Resources include
Human resources and specialised skills
Organisational infrastructure
Technology
Financial resources
7.2 Competence

REQUIREMENTS
The organization shall:
a) determine the necessary competence of workers/persons doing work under its
control that affects its environmental and OH&S performance and its ability to
fulfil its compliance obligations;
b) ensure that these workers/persons are competent on the basis of appropriate
education, training or experience; (including the ability to identify hazards)
c) Determine training needs associated with its environmental aspects and EHS
management system
d) where applicable, take actions to acquire the necessary competence, and
evaluate the effectiveness of the actions taken.
NOTE Applicable actions can include, for example, the provision of training to,
the mentoring of, or the reassignment of currently employed persons; or the
hiring or contracting of competent persons.
The organization shall retain appropriate documented information as
evidence of
competence.
7.3 Awareness

REQUIREMENTS (1)
Organization shall ensure that workers/persons doing work under its
control are aware of:
• EHS Policy and EHS Objectives
• the significant aspects and related actual or potential environmental
impacts associated with their work
• Hazards, OH&S risks and actions determined that are relevant to
them
• Their contribution to effectiveness of EHSMS, including benefits of
enhanced EHS performance
7.4.1 Communication - General
REQUIREMENTS (1)
The organization shall establish, implement and maintain the processes needed
for internal and external communications relevant to the EHS management
system, including determining
7.5 Documented Information

7.5.1 General
 “Documented information” replaces the nouns “documentation”, “documents”
and “records” used in previous editions of this International Standard.

7.5.2 Creating and Updating

 When creating and updating documented information, the organization
shall ensure appropriate:
a) Identification and description (ex: a title, date, author or reference number)
b) Format (ex: language, software version, graphics) and media (ex: paper,
electronic)
c) Review and approval for suitability and adequacy
7.5 Documented Information

• 7.5.3 Control of Documented Information

 Documented Information shall be controlled to ensure
 It is available and suitable for use, where and when it is needed;
 it is adequately protected (e.g. from loss of confidentiality, improper use,
or loss of integrity)

 Organization shall address the following activities

 distribution, access, retrieval and use;
 storage and preservation, including preservation of legibility;
 control of changes (e.g. version control);
 retention and disposition.
8.1 Operational Planning and Control

REQUIREMENTS
 The organization shall establish, implement, control and maintain the processes
needed to meet EHS management system requirements, and to implement the
actions identified in clause 6.1 and 6.2 by:
– establishing operating criteria for the processes;
– implementing control of the processes, in accordance with the operating
criteria.
– Maintaining and retaining documented information to the extent necessary
to have confidence that the processes have been carried out as planned
– Adapting work to workers
NOTE
 Controls can include engineering controls and procedures.
 Controls can be implemented following a hierarchy (e.g. elimination,
administrative)
substitution, and can be used individually or in
combination.
8.1 Operational Planning and Control
8.2 Emergency Preparedness and Response
9 – Performance Evaluation
Context of the Organisation

A Sz D
Planning Actions
Monitoring,
measurement, analysis Evaluation of
and evaluation Compliance

Internal Audit Audit Programme

Management Review
C
Intended Outcome
9.1 Monitoring, Measurement, Analysis and Performance Evaluation

REQUIREMENTS (1)
 The Organization shall establish, implement and maintain processes
for monitoring, measurement, analysis and evaluation of EHS
performance on a regular basis:
 The Organisation shall determine:
a) what needs to be monitored and measured;
1) The extent to which legal requirements and other requirements are
fulfilled
2) Its activities and operations related to identified aspects, hazards,
risks and opportunities
3) Progress towards achievement of EHS objectives
4) Effectiveness of operational and other controls
9.1 Monitoring, Measurement, Analysis and Evaluation

Examples of Proactive Measures

• Measure Compliance With EHS Management Programs, Operating
Criteria, Legal Requirements.
• Monitoring the effectiveness of controls (for environmental ,
health as well as for safety)

Examples of Reactive Measures

– Monitor Accidents, Loss Time
– Incidents [Near-misses]
9.2 - Internal audit

REQUIREMENTS
Internal Audit – General
 The organization shall conduct internal audits at planned intervals
to provide information on whether EHS management system
a) conforms to:
1) the organization’s own requirements for its EHS management
system, including the EHS policy and EHS objectives;
2) the requirements of this document;

b) is effectively implemented and maintained.

 9.2.2 - Internal audit programme

REQUIREMENTS (2)
9.2.2 Internal Audit Programme
 The organization shall
 a) Plan, establish, implement and maintain an internal audit
programme(s), including the frequency, methods, responsibilities, planning
requirements and reporting of its internal audits.
  When establishing the internal audit programme, the organization shall take
into consideration the EHS importance and results of the risk assessment
of the processes concerned, changes affecting the
organization and the results of previous audits.
9.3 -Management Review

REQUIREMENTS (1)

 Top Management shall review the organization's EHS-MS at planned intervals, to

ensure its continuing suitability, adequacy and effectiveness

 Necessary information is collected and provided to management to effectively

conduct the reviews

 Reviews address opportunities for improvement and the need for changes to
policy,
objectives and other EHS-MS elements

 Reviews consider internal audit results, changing circumstances and continual

improvement

 Reviews are documented and are consistent with the organisation’s

commitment
ISO 14001:2015 – 10: Improvement
Context of the Organisation

Incident,
Nonconformity and
corrective action A Sz D
Continual
improvement

C
Intended Outcome
 10.2 Nonconformity and Corrective action

REQUIREMENTS (1)
 The organization shall establish, implement and maintain a process
including reporting, investigating and taken action, to determine and
manage incidents and nonconformities
 When a nonconformity occurs, the organization shall:

a) react in timely manner to incident or nonconformity and, as applicable:

1) take action to control and correct it;

2)deal with the consequences, including mitigating adverse

environmental
 impacts and hazards
 10.3 - Continual Improvement

Continual improvement

 The organization shall continually improve the suitability, adequacy and

effectiveness of the EHS management system by
 enhancing environmental and OH&S performance
 Promoting a culture that supports an EHS management system
 Promoting the participation of workers in implementing actions
 for the continual improvement of the EHS management systems
 Communicating the relevant results of continual improvement to
 workers, and, where they exist, workers’ representatives
 Maintaining and retaining documented information as evident of
 continual improvement
 THE OCCUPATIONAL SAFETY, HEALTH AND WORKING CONDITIONS CODE,
2020
Occupational Safety, Health and Working Conditions Code, 2020 (OSHWC) was introduced in Lok Sabha
by Minister of State for Labour and Employment. It was re-introduced with new changes leading to
withdrawal of Occupational Safety, Health and Working Conditions Code, 2019.
The Code proposes to subsume 633 provisions of 13 major labour laws into one single Code with
143 provisions. The laws to be subsumed are:
1. The Factories Act, 1948
2. The Contract Labour (Regulation and Abolition) Act, 1970
3. The Mines Act, 1952
4. The Dock Workers (Safety, Health and Welfare) Act, 1986
5. The Building & Other Construction Workers (Regulation of Employment and Conditions of Service) Act, 1996
6. The Plantations Labour Act, 1951
7. The Inter-State Migrant Workmen (Regulation of Employment and Conditions of Service) Act, 1979
8. The Working Journalist and other News Paper Employees (Conditions of Service and Miscellaneous
Provision) Act, 1955
9. The Working Journalist (Fixation of rates of wages) Act, 1958
10. The Cine Workers and Cinema Theatre Workers Act, 1981
11. The Motor Transport Workers Act, 1961
12. The Sales Promotion Employees (Conditions of Service) Act, 1976
13. The Beedi and Cigar Workers (Conditions of Employment) Act, 1966

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 KEY HIGHLIGHTS
1. The Code aims at lessening the burden of the employers as it would replace multiple registrations under various
enactments to one common registration, one licence and one return which will ultimately create a consolidated database
centrally and will be helpful under ease of doing business.
2. The workplace should be kept free from hazards that cause or likely to cause injury or occupational disease to the
employees
3. Employers are required to conduct free annual health check-up for their employees.
4. Employers are required to ensure the disposal of hazardous and toxic waste including e-waste.
5. Issuance of appointment letter to every employee on their appointment in the establishment.
6. Workers / Employees are entitled to receive overtime amount at the rate of twice the wage.
7. Employers or Contractors are responsible to provide welfare facilities to inter-state migrant workers.
8. Employers are required to provide facilities such as ventilation, humidification, potable drinking water, adequate lighting,
creche, washing facilities, bathing places, locker rooms etc.
9. The Code makes mandatory provisions for the employers to provide a safe working environment and trying to cover the
risk of unfortunate incidents arising in the course of employment.
10. The Code bars civil courts from hearing matters under the Code. The only judicial recourse for a person aggrieved
is to file a writ petition before the relevant High Court.
11. Central Government shall constitute a National Occupational Safety and Health Advisory Board to discharge the
functions conferred on it by or under this Code and to advise to the Central Government on the matters relating to standards,
rules and regulation to be framed under this Code.

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