Dunaújváros, 2020.

March

COVID-19 preventive strategy

one line
Created: Alexandra Kurcsics Dunafin Zrt.
Approved: Ivo Planeta, Fabrizio Gaiero
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Information about the coronavirus

Coronaviruses are mainly found in animals, but some strains of coronaviruses are known
to cause infections in humans. Coronaviruses can spread from animal to human and
from human to human.

A new coronavirus causing the current epidemic was identified in China in late 2019. The
name of the disease caused by the new coronavirus is COVID-19 (Coronavirus disease
2019). This strain was unknown before the outbreak in December 2019 in Wuhan, China.

Information about the coronavirus 2

Prevention

Information about the coronavirus 3

Prevention

Avoid handshaking and other physical contact!

Information about the coronavirus 4

Symptoms

If you notice the symptoms

of coronavirus: stay at
home and call your doctor!

Tájékoztatás a koronavírusról 5
Preventive measures
Dunafin Zrt. has developed a prevention strategy to prevent the spread of COVID-19 virus. It is important that
the company take strict measures to prevent the virus spreading and ensure a healthy work enviroment.

We provide the minimum number of employees to be in Dunafin in same time, to check the possibilities for
home office and other solutions from HR.

IMPORTANT
In case of infection of an employee or family member, the employee has to immediately report
to direct supervisor. The supervisor forward the information to your leader, HR and EHS, that the Dunafin
Zrt. can take further actions to minimize spread.

Preventive measures 6
Before you go to work
1. Every employee has the responsibilty to measure own body
temperature before starting work at home.
Important: if your body temperature is
reached 37 ℃ or if you notice the Warning:
symptoms of coronavirus, stay at
home and inform immediately your using air
leader! conditioners can
increase the risk
of spreading the
virus!
2. Keep the basic hygiene rules when using public transport!

Preventive measures 7
Rules for accessing the workplace
1. By bus / taxi or other public transport

• proper spacing (approx. 1 meter)

• recommended minimize touching the inside of the vehicle as little as
possible
• take care of hand hygiene when you enter to work

2. In case of own car

• keep clean the inside of your car

• take care of hand hygiene when you enter to work

Preventive measures 8
Rules of office behavior
1. Open the windows and doors at least twice for 30 minutes!

2. Be sure to disinfect your hands and work area!

3. If you cough or sneeze, use a tissue and throw it away immediately!

4. Change Teams and phone calls than personal meetings!

2 meter
5. Avoid handshaking and other physical contact!

6. Keep at least 2 meter distance!

7. All employees are required to bring their laptop and mobile phone
home!

8. Everybody can be only own office, to go for each other is allowed only
in very serious case.
Preventive measures 9
Rules of operator rooms and maintenance workshops

1. If it possible open the windows and doors at least twice for 30 minutes!

2. Be sure to disinfect your hands and work area!

3. If you cough or sneeze, use a tissue and throw it to the bins immediately!

4. Avoid handshaking and other physical contact!

5. Keep at least 2 meter distance!

6. After meetings disinfect the areas!

Preventive measures
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Rules of operator rooms and maintenance workshops
7. The operator rooms and workshops has to be cleaned several times a day (at least 2x in each shift). –
clean the floor and other affected areas

8. Periodic cleaning of operator rooms is the responsibilty of designated employee by shift leader.

9. Periodic cleaning maintenance workshops is the responsibilty of designated employee by workshop

leaders.

10. The handrails of production has to be cleaned at least twice in each shift. The shift leader determine
the employee to do.

11. The cleaning service provided by the cleaning staff does not exempt the departments from multiple
cleaning per shift!

12. In other departments: logistics, purchasing, QA etc. shift cleaning is managed by the department
manager in accordance with the cleaning policies of the operator rooms and maintenance workshops.

Preventive measures 11
Rules of operator rooms and maintenance workshops
In the control rooms, maintenance
workshops and other entrances, the
positions are indicated who are authorized
to enter in the rooms. No other employee
may be present in these areas except in
an emergency.

For the other positions, the primary mode

of contact is the phone and / or Skype!
If personal communication is required, it
have to be at outside of the enclosed
areas to keep the 2 meters distance.

Megelőzésre tett intézkedések 12

 Rules of operator rooms and maintenance workshops

No direct contact between colleagues who are in different rooms is strictly forbidden!
A distance of 2 meters is mandatory.

If the two meters cannot be followed in exceptional cases - in the case of an

emergency, emergency response, technical problem - the face mask is
mandatory for all employees who involved in the activity! The activity cannot be performed
without wearing it.

Protective equipment can be received from warehouse with the written permission of EHS.
Authorization must be requested by email. Recommended permit min. one day, but at least
two hours prior to admission, must be notified to the EHS in writing!

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 Dressing rooms
• Maximum number of people allowed in changing rooms: 3 people - with a distance of two meters.

• If the number of people has reached the maximum allowed 3, the people waiting outside are as far away as
possible, min. line up at a distance of two meters.

• Who can, take a shower at home, take a shower in the locker room to increase the risk of the virus spreading!

Man dressing room Woman dressing room

05:00 – 05:40 Production QA employees can dress in the lab

05:40 – 06:10 Maintenance area, so those working in production
can use the locker room with no time
13:00 – 13: 40 Production limit with the above restrictions.
13:40 – 14:10 Maintenance

Megelőzésre tett intézkedések 14

 Shift change

• During shifts, physical contacts have to be minimized.

The goal is to prevent the virus from spreading
between shifts.

• Cleaning between frequently used devices is 2 méter

mandatory between shifts.

• Shifts must not be mixed into operating rooms,

information on shift changes can be between the Shift
Manager by the daily report or if necessary, it must be
completed at the shift leader office at a distance of
two meters.

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 Workplace meal rules
1. Wash your hands before and after the meals!

2. Wash your cutlery before the meals!

3. Keep min. 2 meter distance with each other.

4. In the Open Office kitchen maximum people can

be 3-4.

5. In other kitchens - without window - maximum

people can be 2 while meal or coffee making and
not more time!

6. We ask office workers to have separate meals in

the office after cleaning the tables and the
environment.

Preventive measures
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Rules for smokers

1. Maximum three people can stay in one smoking

areas until withdrawn!

2. Between the smokers min. distance is 2 meter.

3. Do not blow the smoke towards each other.

Preventive measures 17
 Business travels
Requirement of travelling
1. In accordance with the measures of the
Hungarian State, we forbid traveling abroad 1. Take care the basic preventive
to countries with high risk. measures and hygiene rules!

2. All other business trips are also canceled, 2. Avoid crowds, keep a distance of
at least 1 meter!
taking into account the risks. Exceptional
approval can be obtained by written 3. Measure your body temperature
confirmation via email of the Managing twice a day, in the morning and in
Directors. the evening!

4. If you have a body temperature

3. Private trips are not recommend if case of above 37 Celsius, inform your local
private trips to abroad the employee is epidemic authorities.
obligated to inform the HR and EHS.

Preventive measures 18
Meetings
At Dunafin Zrt. there are two different meetings:

1. Cooperation meetings: 2. Riporting meetings:

meetings necessary for the operation of the where reporting is the primary goal.
factory.
• This type of meetings is on microsoft Teams.
• Go&See meeting will be moved to Teams.
• Example: daily / monthly management meeting
• The meetings which can not be moved to
Skype: morning meeting at production /
maintenance: the maximum number of
people can be 5.

• Keep min. 2 meter distance with each other.

Megelőzésre tett intézkedések 19

Managing of visitors and externals
1. Primary communication with business partners is via Teams and conference call.

2. Visitors and subcontractors arrival are approved by Managing Director > Operational
Director > Head of Manufacturing to determine risks of the services.

3. First case visitors are welcomed at the meeting rooms.

4. The host has to explain the safety and the basic hygiene rules!

5. For the visitors and their permission the hosts are the responsibles. The permissions
can be approved by Managing Director > Operational Director > Head of
Manufacturing.

Preventive measures 20
Managing of visitors and externals– Permission Form
7. For the permission to allow the entering into the mill by visitors and subcontractors you
have to use the below form.

Preventive measures 21
Managing of visitors and externals– Permission Form
8. The Annex of the Admittance for Visitors Document is the COVID-19 questionnaire, in which we ask the visitors/subcontractors
about the most important questions to see the risks of the acces.

9. All documents should be secured before arrival.

10. If the visitor or subcontractor has a special entry permit, please inform the security service. If they do not have this information,
won’t allow the visitor/subcontractor to go into our mill.

11. Visitors’ or subcontractors’ body temperature will be measured at the gate by the security team, if the result is reached 37℃,
entry is not allowed

Preventive measures 22
Managing of visitors and externals
Visitors and subcontractors are required to wear a face mask!

1. The contact person have to notify the subcontractor or visitor of the

introduction of mandatory protective equipment.

2. Providing mouth masks is the responsibility of the subcontractor /

visitor's employer.

3. Proper use of a face mask is essential for proper protection!

4. In order to prevent the spread of the virus, the employer of each

subcontractor / visitor must take the necessary preventive measures
and inform the contact person designated by Dunafin Zrt.

Megelőzésre tett intézkedések 23

 Truck Traffic Management - Access Control

1. All truck drivers has to be measured to body temperature at the gate by

the security. If the result is reached 37 ℃, entry is not allowed.

2. If the driver body temperature does not reached 37℃, he can enter
Dunafin Zrt. only in face mask. 37 ℃
3. If the driver does not have own face mask, Dunafin Zrt. will provide it. The
security record the number of issued masks.

Preventive measures 24
 Truck Traffic Management - Documentation

In logistics, truck
driver waiting place
4. Truck drivers have priority in handling documentation, to
and toilets is
short the length of time spent at Dunafin Zrt.37 ℃ disinfected with
frequent cleaning.
This reduces the
risk of infection.

Megelőzésre tett intézkedések 25

 Truck traffic management - Loading

5. During loading, min. distance 3 meters.

Avoiding physical contact as much as possible.

6. The driver must wait at the warehouse door

during the loading (waiting area).
37 ℃
7. If truck driver has task at the truck, wait for the 3 meter
warehousekeeper leave the area and then he
can leave the waiting area.

8. The logistics’s responsibility to inform all truck

drivers and comply the instructions.

Preventive measures 26
 Protective equipments
The list of mandatory personal protective equipment (PPE) is established in the usual way, based on the
Personal Protective Equipment Documentation, but the following is added until the Emergency is declared:

General personal protection equipment includes the usage

of face mask. Wearing shall apply to all persons within
Dunafin Zrt. It can be: textile mask, medical mask, etc.
37 ℃

Optional personal protective equipment: safety goggles

and safety gloves, safety suits.

Egyéni védőeszközök 27
 Protective equipments
A maszkok viselésének helyes módja a következő:

1. A

Use the mask

continuously, do
37 ℃ not pull it off your
nose and do not
1. Wash your hands with soap or use a disinfectant gel
wear it around
before applying the mask.
2. The mask will completely cover your mouth, nose your neck.
and chin.
3. Clip the metal edge of the mask so that it presses
against your nostrils.
4. Remove the used mask only by the ear.

Egyéni védőeszközök 28
Responsibilities
Szabályozás Felelős
Training of the documentation All managers
Reporting a coronavirus illness to the HR department All employees

Identify designated cleaners and tracking cleaning All managers /

shiftleaders / workshop
leaders
37 ℃
Determine the minimum number of people for meetings All managers

Managing of visitors and subcontractors Contact person

Trucking access procedure EHS / Portaszolgálat

Compliance of behavior of loading Logistic

Megelőzésre tett intézkedések 29

Responsibilities
Szabályozás Felelős
Information to employees about legislative changes HR
Development of internal regulations EHS
Develop procedures for headcount HR
Purchasing of necessary materials (disinfectant gels, masks) Purchasing
37 ℃

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