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Excel Training 02

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11 views17 pages

Excel Training 02

Uploaded by

raymundtd711
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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EXCEL 2010 –

FUNCTIONS and
FORMULAS
1
[email protected]
Formulas are equations that perform
calculations on values in your worksheet. A
formula starts with an equal sign (=). For
example, the following formula multiplies 2
by 3 and then adds 5 to the result.

function is a preset formula in Excel. Like


formulas, functions begin with the equal
sign ( = ) followed by the function's name
and its arguments. The function name tells
Excel what calculation to perform. The
arguments are contained inside round
brackets.
2
Things to remember:
- a function/formula always starts with =
equal sign. Plus + or minus - sign can also
be used.
- “ “ any character between the double
quotes are text strings.
- $ the dollar sign in a formula is an absolute
reference. You can use F4 function.
- There are color coding for cell references
in a function or a formula as well as use of
parentheses or brackets.

3
Insert Function Dialog Box
Use the Insert Function
dialog box to help you insert
the correct formula and
arguments for your needs.

-Search for a function


-Select a category
- Select a function

Click to open Insert


Function Dialog
Box

4
Text and String Functions

CONCATENATE Joins several text items into one text item


FIND Finds one text value within another (case-sensitive)
LEFT Returns the leftmost characters from a text value
LEN Returns the number of characters in a text string
LOWER Converts text to lowercase
MID Returns a specific number of characters from a text string
starting at the position you specify
PROPER Capitalizes the first letter in each word of a text value
REPLACE Replaces characters within text
RIGHT Returns the rightmost characters from a text value
SEARCH Finds one text value within another (not case-sensitive)
SUBSTITUTE Substitutes new text for old text in a text string
TEXT Formats a number and converts it to text
TRIM Removes spaces from text
UPPER Converts text to uppercase
VALUE Converts a text argument to a number

5
Text Functions - Converts a value to a specific format.
Syntax
TEXT(value,format_text)

6
Logical Functions

AND Returns TRUE if all of its arguments are TRUE


FALSE Returns the logical value FALSE
IF Specifies a logical test to perform
IFERROR Returns a value you specify if a formula
evaluates to an error; otherwise, returns the result
of the formula
NOT Reverses the logic of its argument
OR Returns TRUE if any argument is TRUE
TRUE Returns the logical value TRUE

7
IF Specifies a logical test to perform

- Returns one value if a condition you specify


evaluates to TRUE and another value if it
evaluates to FALSE.

Syntax

IF(logical_test,value_if_true,value_if_false)

8
COUNTIF
- Counts the number of cells within a range
that meet the given criteria.

Syntax

COUNTIFS(range1, criteria1,range2,
criteria2…)

9
COUNTIFS
- Counts the number of cells within a range
that meet multiple criteria.

Syntax

COUNTIF(range,criteria)

10
SUMIF/(S)
- Adds the cells specified by a given criteria.

Syntax

SUMIF(range,criteria,sum_range)

11
Multiple IF
- Returns one value if a condition you specify
evaluates to TRUE and another value if it
evaluates to FALSE. But here you create
multiple true statements. There is a limit to
it.
Syntax

IF(logical_test,value_if_true,
IF(logical_test,value_if_true,
…….,
IF(logical_test,value_if_true,value_if_false))

12
13
14
Lookups
- The LOOKUP function has two syntax forms: the
vector form and the array form.
- Lookup vector starts with smallest to the largest
number.
- Helpful only on looking for number ranges lookup.

Syntax

LOOKUP(lookup_value,lookup_vector,result_
vector)

15
VLookups
- Searches for a value in the first column of a table
array and returns a value in the same row from
another column in the table array.
The V in VLOOKUP stands for vertical. Use
VLOOKUP instead of HLOOKUP when your
comparison values are located in a column to the left
of the data that you want to find.
Syntax

VLOOKUP(lookup_value,table_array,col_index
_num,
range_lookup)

16
HLookup
- Searches for a value in the top row of a table or an
array of values, and then returns a value in the same
column from a row you specify in the table or array.

Syntax

HLOOKUP(lookup_value,table_array,row_inde
x_num,range_lookup)

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