Introduction to

Microsoft Teams Rooms

Microsoft Teams hybrid meetings Objectives

Microsoft Teams Rooms

Understand the requirements to implement

Microsoft Teams Rooms
Hybrid work flexibility remains top priority for today’s
workforce

Hybrid work is inevitable

57% 57% of remote employees say they are likely to consider
shifting to a hybrid work model in the year ahead 1 Configuration
93% 93% of today’s meeting rooms are equipped
with only minimal technology to support
Flexible work environments information sharing
54% 54% of leaders say their company is investing in tech
and space to redesign meeting rooms to make them
more hybrid friendly in the coming year1 Usability
63% 63% of workers would use video conferencing
Collaboration is evolving more if their huddle rooms were better equipped

52% 52% of employees are open to using digital

immersive spaces in the metaverse for meetings or
team gatherings in the next year1 Investment
6x By 2025, the number of video conferencing
Staying connected is harder devices, will be six times as high2
43% 43% of remote attendees say they don’t feel included
in meetings1 1. Microsoft Work Trend Index Report.
2. State of the Global Video Conferencing Device Market, Forecast to 2025. Frost & Sullivan. 2021.
3. The Collaborative Enterprise: How enterprises are adapting to support the modern meeting. Wainhouse Research. 2015.
Microsoft Teams
Meet smarter. Stay focused. Achieve more.

Microsoft Teams has smart

features that help people stay
focused before, during and after
meetings, so your teams save time
and accomplish more together.
Hybrid meetings are the new normal

Pre-pandemic, people in the During the pandemic, the Moving forward, how do we make
office had the advantage. playing field was leveled. meetings inclusive and collaborative for
everyone - whether in the office or remote?
Microsoft Teams Rooms

Turn any room into an easy-to-use

and inclusive meeting space where
everyone can fully participate
from anywhere.
Microsoft Teams Rooms

Inclusive Easy to use for all Flexible Secured & Managed

Foster inclusive and Deliver consistent Teams Turn any shared space into Keep devices secured,
interactive meetings for experiences designed to a Teams room with a wide reliable and up to date with
everyone, regardless of make collaboration easy selection of devices to fit rich management
where they are. and hassle-free. every need. capabilities and powerful
analytics.
 Help everyone be seen and
Inclusive heard with AI-enhanced
high-quality audio and video.

Increase engagement with

features from Teams, including
automatic live captions, raise
hand and more.

Cultivate real-time collaboration

with Microsoft Whiteboard and
intelligent content capture.

Know who’s talking when with

attributed transcription via
intelligent speakers.
Help everyone be seen and heard with
AI-enhanced high-quality audio and video

• Audio and video devices that automatically

focus on what matters during the meeting
• Video layout options for almost every situation
and preference
• Noise suppression and bandwidth
optimization for clear voice quality
• More inclusive video galleries and clearer
sound for remote participants, made possible
with AI-powered enhancements
Increase engagement with features
designed for interaction

• Wirelessly share any type of content

• Increase understanding and engagement with
live captions
• Enable attendees to “raise hand” without
interrupting the speaker
• Focus on what matters by pinning video
and content
• Use your phone or tablet as a companion device to
enhance meeting experiences
Establish a personal presence in
meetings without distractions

Companion device experiences

• Connect personal and meeting-

room devices to share content and control
the meeting
• Be clearly seen by remote participants by
being prompted to turn your laptop video on
• Remove distractions with your video hidden
from the front-of-room screen and the
gallery of people joining from other
companion devices in the room
Cultivate real-time collaboration
with Microsoft Whiteboard and
intelligent content capture

• Use Surface Hub for digital whiteboard,

meetings platform, and collaboration hub
• Easily add a touch display to enable multi-user,
shared whiteboarding
• Add a content camera to share an intelligent,
augmented whiteboard view into Teams
meetings
Know who’s talking when with
attributed transcription via
intelligent speakers

• Focus on the meeting instead of taking notes

• Ensure people in meeting rooms are
represented in the meeting transcript through
speaker attribution
• Recognize and identify up to 10 distinct voices
in the meeting room
• Quick one-time enrollment in Teams with voice
information manageable for privacy and security
• Available outside the US as of April
2022 with support for 16 languages

* Intelligent speakers do not come with Teams Rooms and require separate purchase.
Easy to use for all
Maintain consistent
experiences with a
familiar, intuitive app built
by Microsoft for Teams.

Quickly schedule, join

and participate in Teams
meetings.

Safety features to support

new workplace health
standards.
Maintain consistent experiences
with a familiar, intuitive app built
by Microsoft for Teams

• Consistent Teams meeting experience

across all your spaces and devices
• Help reduce learning curve with an intuitive,
simple user experience
• Automatically get updates and new features
with this native experience built by Microsoft
for Teams
Quickly schedule, join
and participate in Teams
meetings

• Easily book a room by adding it to your

meeting invitation or using the Teams panel
• Quickly join meetings with one-touch or voice
assistance and bring all the audio and video
devices into the meeting
• Use intuitive touch controls to raise hand, add
participants, change views, and more
Safety features to support new
workplace health standards

• Use your personal device to join the meeting

from the room and control in-room devices
• Use Cortana voice assistance to start or end the
meeting
• Cast content from your personal device to the
Teams Room or Surface Hub device
• Automatically post room capacity notifications
to prevent crowded rooms
Flexible
Devices to meet the needs
of any size or type of room

Connect Teams Rooms

devices unlock more
capabilities

Flexibility to join meetings

from other services
Devices to meet the needs of any size or type of room
• Wide array of certified audio and video devices to • Mobile collaboration with Surface Hub 2S mobile stands and
accommodate any room and any need APC™ Charge Mobile Battery*

• Supports multiple screen configurations • Built for Android and Windows platforms

• Simplified deployment with integrated A/V and touch board • Signature Microsoft Teams Rooms introduce innovation in
form factors space configuration and room design standards

* Mobile stands and APC™ Charge Mobile Battery (for Surface Hub 2S 50”) are sold separately.
Devices to meet the needs of any size or type of room
Microsoft Teams Rooms devices

Modular Integrated Board

Individual Combined audio and video Complete audio, video,

connected devices functions with separate displays and display in a single unit

 Teams Rooms on Windows

 Teams Rooms on Android  Teams Rooms on Surface Hub

 Meet and Present  Meet and Co-Create

 Meet and Present + Co-create

Teams Rooms on Android

Primary focus
Microsoft Teams meetings with advanced audio
and video, presentation and content sharing

Configuration
Integrated or modular (on-screen touch controls,
center of room touch panel, or remote control)

Displays
Full range of screen sizes, single displays, touch
option

OS
Android
Teams Rooms on Windows

Primary focus
Microsoft Teams meetings with advanced audio
and video, presentation and content sharing

Configuration
Integrated or Modular (center of room touch
panel control, audio/video peripherals)

Displays
Full range of screen sizes, single displays, touch
option

OS
Windows 10
Surface Hub

Primary Agile teamworking, co-create with

focus Whiteboard, access to Office 365 content,
3rd party applications, and Microsoft
Teams meetings. Mobile, uninterrupted
teamwork

Configuration All-in-one

50-inch, 85-inch; 4K+ resolution

Displays
pen/touch screen

OS Windows 10 Team
Teams Rooms on Surface
Hub

• Next generation of Teams on Surface Hub brings

your favorite features from the desktop experience,
into the meeting room
• Robust meeting controls and interface
• Easily access your Microsoft 365 files and present
confidently using PowerPoint Live
• Enhanced whiteboarding capabilities to
collaborate seamlessly
Signature Microsoft Teams
Rooms

• Signature Microsoft Teams Rooms optimize more

natural, face-to-face interactions between in-room
participants and remote participants
• Tables are curved so in-room attendees face the display
and the A/V equipment stack
• Cameras, mounted at eye level, support a close-up view
of faces in the meeting room, so eye gaze with remote
attendees feels more life-like
• Spatial audio helps those in the room better hear remote
attendees.* AI noise suppression removes background
noise, reducing distractions for remote attendees

* Spatial audio coming soon.

Connect Teams Rooms devices
unlock more capabilities
C O O R D I N AT E D INTELLIGENT
MEETINGS SPEAKERS

• Coordinated Meetings connect modular Teams

Rooms with Surface Hub to extend screen real estate
and extend audio/video to larger spaces
• Know who’s talking when with attributed
transcription via intelligent speakers
• Teams panels provides smart experiences inside and
outside the room with features like find nearby TEAMS
rooms and room capacity notification PA N E L S
Flexibility to join meetings from
other services

Join meetings that are not native to the

room with Direct Guest Join. Your Teams
Rooms can connect to Zoom and WebEx
meetings* in a room-optimized, web-
based browser control.

* BlueJeans and GoToMeeting coming soon.

Microsoft Teams Rooms management made simple

Devices, software and cloud

secured by design with
Teams-certified devices

Comprehensive management
with the Teams Rooms Pro
Management portal

Proactive management with the AI-

driven platform, by IT Admins or a
trusted Microsoft partner
Room environments can be complex

• Displays
• Cameras
• Microphones
• Speakers
• Teams Meeting Rooms
App software
• OEM Hardware Components
• Windows OS
• Phone System
Microsoft Teams Rooms management made simple with
Microsoft Teams Rooms Pro Management

A comprehensive Teams AI-powered platform Teams Rooms Partners

Rooms Management portal delivering proactive across the globe to assist
that compliments the Teams management, insights with planning, deployment,
Admin Center and planning and management
Comprehensive management
with Teams Rooms Pro Management Portal

Planning and inventory

Monitoring and operations

Update management

Reporting and insights

AI-based proactive management platform

Categories
of health signals

The portal groups dynamically generated health signals

and incidents into key areas

 Account management (e.g., sign-ins)

 OS, firmware, and apps
 Configuration and settings
 Hardware & peripherals
 Display
 Security
 Connectivity
 Outage
 Other
AI-driven platform and portal for proactive management

• AI-driven operations automates updates,

problem detection, and resolution at scale
• Settings best practices grounded in knowledge
gained from thousands of endpoints across
industries
• Multi-layer security via threat protection and
verified updates to limit vulnerabilities
• Enhanced insights through correlated data
across your room landscape
Expert Partners
for planning, deployment,
and management

Find partners in your area who specialize in

Teams Rooms of all sizes

Contact a partner to attend a Hybrid

Meetings & Rooms workshop in your area

aka.ms/TeamsRoomsPartners
Requirements to implement
Microsoft Teams Rooms
Physical Requirements

Certified Microsoft Teams Rooms system

Firmware updated on certified peripherals

Wired gigabit connection in the room. Ethernet cable

of appropriate length

Up to two 1080p displays with HDMI connections.

HDMI cables of appropriate length.

USB Keyboard and Mouse (Optional)

Software Requirements

Microsoft Teams and/or Skype for Business

Server 2015+

Exchange Online or Exchange Server

If using Skype for Business Server, the Enterprise

Trusted Root certificate needs to be installed.
Network Requirements

Access to a DHCP server

Office 365 URLs and IP address ranges for

Microsoft Teams

Ports configured as described in Port and protocol

requirements for servers for on-premise Skype for
Business Server implementations

Wired network connection

Proxy bypass is strongly recommended for real-

time traffic
Resource account licensing Microsoft Teams Rooms Basic
Microsoft Teams
Whiteboard
Microsoft Teams: Acquire and assign the Teams Rooms
Basic or Teams Rooms Pro license. Audio Conferencing

Dial-in to a Microsoft Teams meeting and “call me at”

features are included in the Audio Conferencing license Microsoft Teams Rooms Pro
Non-meeting PSTN calling requires Calling Plan license Microsoft Teams Phone System
or Direct Routing/Operator Connect configuration Whiteboard Microsoft Intune
Audio Conferencing Azure AD P1
Skype for Business Server: Enterprise Client Access
License and optionally, Plus Client Access License for
PSTN calling
 Licensing solutions Microsoft Teams Rooms Basic Microsoft Teams Rooms Pro

for Microsoft Microsoft Teams

Teams Rooms
Audio Conferencing1

Whiteboard

Teams Phone

Microsoft Intune
Note: These are the only supported
Azure Active Directory
licenses for Teams Rooms.
Premium Plan 1

Skype for Business Plan 22

1
To verify service availability, refer to
Geographic availability Worldwide Worldwide
Country and region availability for Audio Conferencing and
Calling Plans
. Communication Credits may apply for additional services, Commercial, WW Public Sector, Education, Commercial, WW Public Sector, Education, Charity,
such as toll-free, international minutes for domestic plans, Segment availability Charity, GCC GCC, GCC-High
etc. Customers can disable these features to avoid additional
billing.
2
Included to enable certain legacy authentication methods. EA, EAS, EES, CSP, Web Direct, New commerce
3
You need to add and assign a free Teams Rooms Basic Web Direct, New commerce experience
license for each device via the Microsoft 365 admin center. Channel availability experience (NCE) – Customer led, NCE – Partner
(NCE) – Customer led3 led
Summary
Hybrid meetings require new approaches

Microsoft Teams Rooms provides a simple and

consistent meeting experience

Learned about different spaces, requirements and

licenses
Questions?
Thank you.
© Copyright Microsoft Corporation. All rights reserved.