An Event Management
System for NSBM
What business situation is being addressed?
What do you need to do?
What will you do?
How will you do it?
How will you know you did it?
How well did you do?
What business situation is being addressed?
• Background
NSBM needs a system to manage and streamline their events, such as
academic conferences, workshops, student activities, and other
institutional events. The current process might be manual, difficult,
inefficient, and prone to errors.
What do you need to do?
• Tasks
Analyze the requirements for the event management system.
Design the system to include necessary features such as event
scheduling, registration, notifications,
and reporting.
Develop the system with a user-friendly interface.
Test the system to ensure it works correctly.
NSBM staff to use the system.
Deploy the system and provide ongoing support.
What will you do?
• Actions
•Conduct meetings with NSBM stakeholders to gather detailed
requirements.
•Create a project plan outlining the timeline and resources needed.
•Develop a prototype of the system and get feedback from NSBM.
•Implement the system based on the approved design.
•Perform comprehensive testing (unit testing, integration testing, user
acceptance testing).
•Roll out the system to the NSBM staff and conduct training sessions.
•Monitor the system’s performance and resolve any issues that arise.
How will you do it?
• Methods
•Use agile project management methodology to allow flexibility and
iterative progress.
•Use appropriate software development tools and technologies
(e.g., web frameworks, databases).
•Ensure proper documentation throughout the development process.
•Engage with a cross-functional team including developers, designers,
testers, and trainers.
•Set up a project management tool to track progress and collaborate
with the team and stakeholders.
How will you know you did it?
• Measures:
• Verify that the system meets all the specified requirements and
functionality.
• Conduct user acceptance testing with NSBM staff and gather feedback.
• Check that the system is used effectively for managing events without
major issues.
• Monitor key performance indicators (KPIs) such as user satisfaction,
number of events managed, and time saved.
• Ensure that the system is integrated seamlessly into NSBM’s existing
processes.
How well did you do?
• Evaluation:
• Collect feedback from NSBM stakeholders and users after the system
has been in use for a period.
• Measure the system’s impact on event management efficiency (e.g.,
reduced time and effort, fewer errors).
• Analyze the data collected through the system to ensure it is providing
valuable insights and reports.
• Conduct periodic reviews and gather suggestions for improvements.
• Compare the performance of the new system against the old methods to
quantify benefits.
