Computer Skills

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Using Microsoft Word

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Chapter 3 Outcomes
• Getting Started With Microsoft Word
1

• Opening a Document
2

• Entering, Selecting and Editing Text

3

• Applying Formatting
4

• Using Cut, Copy and Paste.

5

• Using Undo and Redo

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Chapter 3 Outcomes
• Aligning Text
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• Changing Line Spacing

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• Tab Settings
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• Using the Rulers

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• Formatting Styles.
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• Finding and Replacing

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Chapter 3 Outcomes
• Working with Pictures
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• Adding Page Numbers

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• Create Tables
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• Formatting Tables
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• Editing Tables.
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• Changing Margins
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Chapter 3 Outcomes
• Changing the Orientation
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• Changing the Paper Size

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• Apply Column Formats

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• Proofing Spelling & Grammar

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• Views and Zoom.

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• Preview the Document

• Printing the Document

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Starting an Application
› To start an application installed on a Windows 10 device:
1. Click the Start button at the lower left corner of the
taskbar.
2. Click the All-Apps command.
3. Scroll in the list and click the menu item for the
application you want. For example, to start Word, click
Word 2016

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Exiting an Application

› To exit or close an application installed on a Windows 10

device, click the (Close) button at the top right corner
of the application window

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 Understanding the Backstage View
› When you first start an Office 2016 application, the program will display
a startup screen of available templates to help you get started quickly.

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Looking at the Edit Screen

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 Looking at the Edit Screen
› Microsoft Word is one of the most popular word processing programs used for
creating various types of documents, from a short letter or memo to an annual report
or brochures.
› Once you start Word and choose a new blank document, the screen appears similar
to the following:
› File Tab – Click this tab to open the Backstage view to manage files.
› Quick Access Toolbar – Gain quick access to frequently used commands.
› Title Bar – Indicates which file and program is currently displayed in the window.
› Minimize/Maximize/Restore Down/Close – Affect the size of the application window
on the screen.
› Ribbon Tabs – Click a tab to access commands to complete a specific type of task.

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 Looking at the Edit Screen
› Tell Me – A Help option where you can type keywords about a particular type of task
and view information from the Word Help system on how to complete that task.
› Insertion Point – The flashing bar on the screen that indicates your current position in
the document; commonly referred to as the cursor.
› Status Bar – Find information about the document currently displayed, such as which
page or slide you are viewing, or the total number of pages, or whether an error
condition exists.
› View Buttons – Click to quickly change between the different document views
available in the application.
› Zoom Slider – Click the buttons to zoom in or out in increments of 100% or drag the
slider button to a specific zoom percentage.

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 Entering and Editing Text
› Typing involves using the keyboard to input or enter text seen on the screen.
› Editing includes actions such as inserting and deleting single characters, words, or
multiple lines of text, correcting typographical errors, and inserting or deleting blank
lines between paragraphs.
› The following are basic concepts related to typing and editing text: •
› You can type or insert text at the insertion point in any location you want.
› The insertion point will move to the right as you type.
› To move the insertion, point to another location in the document, click at that
location. •
› To remove text, use the BACKSPACE key to delete characters to the left of the
insertion point; or press DELETE to delete characters to the right of the insertion
point. •
› Press ENTER only when you want to end a paragraph or to add a blank line.
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 Using the Rulers
› The Rulers help you identify where to position text – vertically or
horizontally.
› To turn the ruler on or off, on the View tab, in the Show group, click
Ruler.

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 Managing Files

› Saving Documents

› To save a document,

click the File tab and

then click Save or Save

As.

› Crtl + S used to save

documents.
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 Manipulating Text
› Editing is the process of adding, deleting, or changing text. In many cases, you will
select text before you edit it.

› Customizing the View:

› Read Mode
› Print Layout
› Web Layout

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 Manipulating Text
› Adjusting the Zoom
› The ability to enlarge the text display can be very useful when you are working with a
small font size.
› To adjust the zoom display, click an option from the zoom area on the status bar.

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 Manipulating Text
› Using Undo
› Any time you perform an action and then need to reverse the action (such as adding,
deleting, or formatting text) on the Quick Access toolbar, click (Undo)
› You can also click the arrow for the Undo button to display a list of the last 100
› Using Repeat or Redo
› If you change your mind after undoing an action, you can redo the action by clicking
the (Redo) button on the Quick Access toolbar.

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 Manipulating Text
› Using Cut, Copy, and Paste

› You can press:

› CTRL+X to cut an item,
› CTRL+C to copy an item,
› CTRL+V to paste the item.
› These keys are commonly used in other applications.

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 Enhancing Text Characters
› You can control the following aspects of character formatting:
› Font – Describes the typeface of characters on the screen and in print such as
Courier New or Bradley.
› Font Size – Refers to the height of the characters (as characters get taller, they
also grow wider.)
› Character Formatting – Refers to the special stylized variations applied to plain
characters to make them stand out from other text. They include bold, italics,
and various kinds of underlines.
› Effects – Apply special effects to the text, such as strikethrough, superscript or
subscript, shadow, SMALL CAPS, and so on.

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 Enhancing Text Characters
› There are several ways to apply formatting to selected text characters:
› The quickest method is to click the appropriate formatting button from the Font
group on the Home tab.

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 Enhancing Paragraphs
› Word provides several tools that allow you to change an entire
paragraph to best suit the message in your document.

› Aligning Text

› Changing Line Spacing

› Line spacing refers to the amount of space between lines of
typed text

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 Formatting the Document
› Changing the Paper Size
› To change the paper size for a document, on the Layout tab, in the Page Setup
group, click Size and then select the required size from the list.
› Changing the Orientation
› Orientation refers to the way the document will print on the page. Portrait refers to
a vertical orientation, while Landscape refers to a horizontal orientation. To
change the orientation for a document, on the Layout tab, in the Page Setup
group, click Orientation, then select an option.
› Changing Margins
› Margins determine the amount of space between the edge of the paper and the
area where the text is printed.

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Formatting the Document
Changing Margins

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Formatting the Document
Changing Margins

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Formatting the Document
› Adding Page Numbers
› You can add page numbers to a document at any time.
› Page numbers can be inserted at any position on the page,
though they are usually placed in the header or footer.
› To insert page numbers into your document, on the Insert
tab, in the Header & Footer group, click Page Number.
› Top of Page – Displays possible positions from a gallery of
top-of-page numbering options.
› Bottom of Page – Displays possible positions from a gallery
of bottom-of-page numbering options.
› Page Margins – Displays possible positions from a gallery of
margin numbering options.
› Current Position – Displays numbering options (page
number only, page # of #, and so on) to apply to the
current page number location.
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Formatting the Document
› Adding Page Numbers
› Format Page Numbers – Displays various numbering styles (1,
2, 3; i, ii, iii), as well as the option to begin numbering at a
digit other than the number 1

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Formatting the Document
› Applying Columns

› Word allows you to set up newspaper-style

columns
› To create columns, on the Layout tab, in the
Page Setup group, click Columns.

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Preparing the Document
› Proofing the Document
› Word provides tools to automate proofing and also displays visual
hints if it encounters an item that should be reviewed.

› Red wavy lines indicate the word is not recognized in either the
current or custom Word dictionary.
› Blue wavy lines indicate grammatical or structural errors or a potential
contextual error

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Preparing the Document
› Finding and Replacing Items

› You can use the Find feature to locate

occurrences of specific words, phrases,
symbols, codes, formatting, or any
combination of these items in your
document.

› To activate the Find feature, press

CTRL+F to display the Navigation pane

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Preparing the Document
› Replacing Items
› To activate the Replace feature, on the Home tab, in the Editing group,
click Replace.

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 Preparing the Document
› Printing the Document

› To preview or print a document, click

the File tab and click Print.

› Ctrl + P used to print documents.

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 Preparing the Document
› Printing the Document
› Print – Print the document with the settings
currently shown.
› Copies – Enables you to specify the number
of copies to be printed.
› Printer – Select a printer from the list of
installed printers. Use the Printer
› Properties link to choose options for how the
output is printed, such as single- or double-
sided, or black-and-white or color.
› Settings – Select how much of the document
or which specific pages or items to print.

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Working with Pictures

› You can add pictures to any document from sources such as digital
photographs, graphics files, scanned images, or you can go online to find
pictures on the Office.

› To insert a picture, position the mouse pointer in the document where you
want the picture to be placed, and then on the Insert tab, in the Illustrations
group, click Picture.

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Using Tables

› Use the Table feature to arrange columns of text and numbers, group
paragraphs side by side, or create forms. The following figure shows a
table.

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Using Tables
› Inserting a Table

› To insert a table, use one of the

following methods:

› On the Insert tab, in the Tables group,

click Table.

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Using Tables
› Inserting & Deleting Rows/Columns/Cells

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Using Tables
› Merging and Splitting Cells

› To merge cells, select the cells and then under Table Tools, on
the Layout tab, in the Merge group, click Merge Cells.

› To split a cell into multiple cells, select the cell and then under
Table Tools, on the Layout tab, in the Merge group, click Split
Cells. Specify the appropriate number of columns and rows,
then click OK.

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,, Thanks ,,

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