Hospital Administration and Management

BO3201
HOSPITAL ADMINISTRATION AND
EQUIPMENT MANAGEMENT
NAME : P.MOHANRAM
CLASS : M.E BME
ROLL NO. 2023254036
DATE : 29/4/24
5S TOOLS IN EQUIPMENT
MAINTENANCE
DEFINITION OF HOSPITAL
According to the World Health Organization (WHO) ;
 A hospital is an institution that provides complete health care,

including preventive and curative care, to the population.
It is also a center for training health workers and conducting

bio-social research
5S METHODOLOGY
5S was developed in Japan and was identified as one of the techniques that
enabled just-in-time manufacturing.
 It is often attributed to Japanese manufacturing practices, particularly within the

Toyota Production System (TPS).
 The specific individuals within Toyota may have contributed to the

development and refinement of the 5S methodology.
The philosophy of 5S in healthcare represents a way of focusing and thinking in

order to better organise and manage workspace, specifically by eliminating
wastes.
SORT (SEIRI)
• Systematic removal of unnecessary items from the workspace.
• It involves a critical evaluation of tools, equipment, and materials, identifying

what is essential for daily operations and what is not.
• The goal is to create a clutter-free and organized environment where only the
necessary items are readily available.
• This involves categorizing items into "necessary" and "unnecessary" based on

their relevance to the maintenance process.
IMPORTANCE OF SORTING IN MAINTENANCE
Streamlined Workflows:
With only essential items at hand maintenance technicians can
work more efficiently.
Enhanced Visibility and Accessibility:

An organized workspace ensures that necessary tools are easily
visible and accessible.
Cost Savings:
Removing redundant items eliminates storage space and costs.
Improved Safety:
A clutter-free workspace reduces the likelihood of accidents and injuries.
SET IN ORDER (SEITON)
Seiton focuses on the systematic arrangement of tools, equipment, and
workspaces for optimal efficiency.
The goal of setting in order is to establish a logical and structured layout.
It promotes ease of access, minimizes search time, and enhances overall
workflow efficiency.
The aim is to create a visual workplace where anyone can quickly identify the
location of tools
ORGANIZING TOOLS, EQUIPMENT, AND
WORKSPACES FOR OPTIMAL EFFICIENCY
Tool Shadowing :
Assigning specific clearly marked locations for each tool to enable easy
identification and quick retrieval.
Workflow Zones:
Tools required for a particular job are easily located in the workspace.
Visual Labels and Signage:

Using labels, and signage to clearly mark storage spaces.
Provide instructions on where tools belong.
SHINE(SEISO)
"Seiso" in Japanese revolves around the concept of cleanliness and regular
maintenance of the workplace.
Seiso also emphasizes on being proactive and methodical toward keeping the
work environment clean to enhance efficiency, safety et.c.
It involves thorough cleaning of machinery, tools, and workspaces, ensuring

that they remain in optimal condition.
Cleanliness contributes to the prevention of breakdowns, improves the

lifespan of equipment.
IMPORTANCE OF CLEANLINESS IN MAINTENANCE
 Preventing Equipment Deterioration :

Regular cleaning and maintenance prevent the accumulation of dirt, dust,
and debris on machinery and equipment.
 Improved Safety and Work Efficiency :

Clean and well-maintained tools and equipment operate more efficiently.
 Boosting Morale and Professionalism :

A clean and organised workspace creates a positive work environment.
Employees are more likely to take pride in their work when surrounded
by cleanliness and order.
Thus, contributing to a culture of professionalism and commitment.
STANDARDIZE (SEIKETSU)
 "Seiketsu" in Japanese, focuses on establishing standardized procedures and
practices across the organization.
Standardization ensures that the gains achieved through sorting, setting in

order, and shining are maintained consistently over time.
It involves creating a uniform and systematic approach to tasks, fostering

efficiency, reducing variation, and promoting a culture of continuous
improvement.
 Developing standardized maintenance procedures, guidelines, and checklists

contributes to a reliable and predictable maintenance workflow.
STANDARDIZED PROCEDURES FOR MAINTENANCE TASKS
 Documenting Step-by-Step Processes :

Documentation should include details on tools required, safety precautions,
and any specific protocols to be followed.
 Incorporating Industry Best Practices :

This ensures that maintenance tasks are performed in alignment with
recognized standards, contributing to the reliability and quality of the work.
 Aligning with Manufacturer Recommendations :

It ensures that maintenance activities not only meet industry standards but
also adhere to specific requirements set by equipment manufacturers.
 Considering Safety Protocols

SUSTAIN (SHITSUKE)
"Shitsuke" in Japanese emphasizes the importance of creating a culture of
continuous improvement and maintaining the gains achieved through the
implementation of the previous four S's.
This principle seeks to establish a long-term commitment to excellence and

continuous enhancement of processes.
It requires a proactive and ongoing effort to ensure that the 5S practices are
ingrained and habitual with maintenance teams.
NEED FOR CONTINUOUS IMPROVEMENT
 Regular Audits and Assessments:

It ensures that standards are maintained and provides opportunities to identify areas for improvement .
 Feedback Loops and Employee Involvement:
Establish feedback mechanisms to encourage input from maintenance teams.
 Key Performance Indicators (KPIs):
Regularly monitor KPIs and use the data to identify trends, successes, and areas for
improvement within the sustained 5S practices.
 Adaptability to Change:
The equipment, processes, and technologies evolve, the sustained 5S practices should be
flexible enough to accommodate new challenges and opportunities.
CONCLUSION
 Increased productivity:
Short time spent searching for tools, equipment yields higher productivity.
 Enhanced safety:
Clear organization and cleanliness reduce the risk of accidents and injuries.
 Cost savings:
Efficient use of resources and reduced downtime result in cost savings.
 Improved quality:
Standardized processes lead to fewer defects and higher-quality output.
 Employee morale and satisfaction:
A clean, organized workspace promotes a positive work environment and
employee satisfaction.

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BO3201

HOSPITAL ADMINISTRATION AND

 A hospital is an institution that provides complete health care,

It is also a center for training health workers and conducting

 It is often attributed to Japanese manufacturing practices, particularly within the

 The specific individuals within Toyota may have contributed to the

The philosophy of 5S in healthcare represents a way of focusing and thinking in

• It involves a critical evaluation of tools, equipment, and materials, identifying

• This involves categorizing items into "necessary" and "unnecessary" based on

Enhanced Visibility and Accessibility:

The goal of setting in order is to establish a logical and structured layout.

Visual Labels and Signage:

It involves thorough cleaning of machinery, tools, and workspaces, ensuring

Cleanliness contributes to the prevention of breakdowns, improves the

 Preventing Equipment Deterioration :

 Improved Safety and Work Efficiency :

 Boosting Morale and Professionalism :

Standardization ensures that the gains achieved through sorting, setting in

It involves creating a uniform and systematic approach to tasks, fostering

 Developing standardized maintenance procedures, guidelines, and checklists

 Documenting Step-by-Step Processes :

 Incorporating Industry Best Practices :

 Aligning with Manufacturer Recommendations :

 Considering Safety Protocols

This principle seeks to establish a long-term commitment to excellence and

 Regular Audits and Assessments:

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