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4 Implementation

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141 views19 pages

4 Implementation

Uploaded by

abdullahaq.1264.5b
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PPTX, PDF, TXT or read online on Scribd
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Chapter-7

Systems Life Cycle


Objectives
• Student will be able to describe Implementation stages, Methods of changeover with
their advantages and disadvantages

2
Implementation

• Once system fully tested, next stage to


implement/install it so that staff can use it

Implementation stages, Methods of Changeover 3


Implementation Stages
• Staff Training
• Transfer Files from Existing system to New System
• Changeover to the new system

Implementation stages, Methods of Changeover


4
Staff Training

• Need to train staff on new system


• New system can be used straight after installing
• Expensive and time-consuming training

Implementation stages, Methods of Changeover 5


Transfer Files from Existing system to New System

• Scan in the Documents


• Key in the data
• Download Files to new system

Implementation stages, Methods of Changeover 6


Changeover to the new system

• Once staff is fully trained and files have been transferred

Different methods of changeover


❖ Direct changeover
❖ Parallel running
❖ Phased implementation
❖ Pilot implementation

Implementation stages,Methods of Changeover 7


Direct Changeover
• The existing system is stopped and replaced by the new system
immediately.
• The data that was inputted into existing system is now inputted into the
new system.

Eg: a super market closes on a Friday, install all the software and hardware
and re-opens on Monday with the new system in place.
Implementation stages,Methods of Changeover 8
Advantages
• New system can be used immediately after installation
• Costs reduced(only one system used no need to pay for two sets of staff)
• Less likelihood of malfunction

Implementation stages,Methods of Changeover 9


Disadvantages

• Employees must be given training before the implementation

• All the files should be ready to be loaded

• If the new system fails all the data will be lost as the old system will not

be available.

Implementation stages, Methods of Changeover 10


Parallel
• Company uses its old system and new system together for a certain
period of time and if the new system is successful they stop using the old
system

• E.g.: an office prepares their payroll manually as well as by using the


payroll preparation system

Implementation stages, Methods of Changeover 11


Advantages
• If the new system fails, there will be no data lose. ( they will have the old
system data)
• It is possible to train staff gradually.

Implementation stages,Methods of Changeover 12


Disadvantages
• It’s expensive as workers have to do the same work twice.
• It is more time consuming since data needs to be entered into two
systems.
• Customers may not be happy about the service due to the delay

Implementation stages,Methods of Changeover 13


Phased Implementation
• Only part of new system introduced, only when it proves to work
satisfactorily, next part introduced and so on until the old system is fully
replaced.

Implementation stages,Methods of Changeover 14


Advantages
• If the new system fails the entire system will not be affected.
• It is possible to ensure the system works properly before expanding.
• Employees can be given training at the time of implementation – in a
rotation basis.

Implementation stages,Methods of Changeover 15


Disadvantages
• It may not be possible to divide the system into sub-systems
• Time Consuming-Takes long time to roll out every module.
• More expensive evaluate each phase before moving to next stage

Implementation stages,Methods of Changeover 16


Pilot Implementation
• Pilot implementation is to implement the new system only one
branch/office of an organization.

• If successful adapt it to the whole system.

Implementation stages,Methods of Changeover 17


Advantages
• If the new system fails only one part/branch is affected; remainder is
unaffected.
• It is useful when there is some uncertainty about the new system.
• Costs are less than parallel since only one part of the system is being used
in pilot

Implementation stages,Methods of Changeover 18


Disadvantages
• Takes longer to implement new system across whole company
• Department taking part in pilot can lose data if new system fails

Implementation stages,Methods of Changeover 19

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