Project Management

Overview

@abhijeetrthakur 05/13/2024 1
 Project

Project is defined as temporary but interrelated tasks undertaken to give a

unique product or service or result.

According to PMI - it is a temporary endeavor undertaken to create a

unique
product, service or result
 Characteristics of Project

FIXED SET OF TENURE TEAMWORK UNIQUE LIFE CYCLE

OBJECTIVES
 Characteristics of Project

Multi-skilled Subcontractin
Tailor made Single entity
staff g

Risk and
uncertainty
 Types of Projects According
to Their Source of Funding

Types of Types of Projects Based on

Project Content
Projects
Types of Projects Based on
the Time it Takes to
Implement Them
 Types of Projects According to Their
Source of Funding

Public projects Private projects Hybrid

projects
 Types of Projects Based on Project
Content
Construction projects are those whose output is an artifact

introducing a new/improvement feature or change in

Business implementation projects the business systems or processes.

Research projects seeking knowledge or insights for decision-making.

that establish B2B relationships for the sourcing of

Procurement projects products and/or services.
Types of Projects Based on the Time it Takes
to Implement Them
• Normal projects
o projects that have adequate time allowed to conduct them
• Disaster projects
o impromptu projects involving very high capital injection with minimal execution
time.
• Crash projects
o projects that incur extra costs to be executed within a short period and project phases
will typically overlap.
 Project Life Cycle
• A project process is divided into five main phases, collectively known as
the project life cycle.
• The project management lifecycle is a step-by-step structure of best
practices for shepherding a project from start to finish.
• It gives a project an organized technique to plan, execute, and complete a
project.
 Project Life Cycle

Project Project Project Monitoring and

Closing Phase
Initiation Phase Planning Phase Execution Phase Controlling Phase
 Sponsor

Funding Body

Project
Stakeholder Customer

s
Suppliers

End User
 Environmental Agency

Maintenance Team

Project
Stakeholder Neighbours/Community/Shareholders

s
Community

Interfaces
 Projects vs Operations
Projects Operations
Temporary Permanent (ongoing)
Delivers unique output (Product or
Delivers the same output continuously
service)
Innovative in nature Repetitive in nature
Exists before a product Exists after a product
Enhances the performance of normal
Transformational
practice
 Project Success Criteria

1 2 3 4 5 6
Scope: Achieving the Schedule: Meeting Budget: Delivering Team Customer Quality: Achieve
intended results of the deadline, the project for the Satisfaction: Making Satisfaction: Get expectations of
the project. including all amount agreed upon. sure the team feels positive feedback stakeholders.
milestones. satisfied with the from clients,
project. sponsors,
stakeholders, et al.
Scope-Time-Cost Triangle
Project Management
• The art of organizing, leading,
reporting and completing a project
through people
• According to PMI, is the
application of knowledge, skills,
tools and techniques to project
activities to meet project
requirements.
 Meeting and exceeding customer expectations

Meeting project deadlines & accountability

Benefits of
Project Managing project costs

Management
More efficient resource utilization

Improved communications
 Added processes and
guidelines

Liabilities of
Project Increased overhead and
administration
Managemen
t

Additional time and effort

 A business wanting to improve an existing work
process

Construction of a new building

Examples of
Project Installation of a new computer system

Management
Office moving to a new location

Developing a new product

 Project Scope

Project scope is the part of project planning that involves determining and
documenting a list of specific project goals, deliverables, tasks, costs and deadlines.

The documentation of a project's scope is called a scope statement or terms of

reference.

It explains the boundaries of the project, establishes responsibilities for each team
member and sets up procedures for how completed work will be verified and
approved.
 It is the result of any
objective-focused work
completed within the project
Project processes.
Deliverable
s Project deliverables may be
Internal or External:
 Internal Deliverables

These are items created internally within the organization.

It is not visible or shown to people outside the entity.

These may be created to support business functions, optimize processes, and improve
ways of working.
Project Initial/Intake Assessment Document
Examples of internal deliverables may be: Project Budget statement with margin information
New governance/process model
 External Deliverables
These are items of work created for a client, stakeholder, or
customer with the objective of revenue generation.

These are created for the purpose of making money by providing

the required products or services.

Legacy to Cloud Implementation for a customer

Examples of external
New process consulting/Existing process
deliverables may be: optimization done in the customer landscape
Work Breakdown Structure (WBS)

A deliverable-oriented hierarchical decomposition of the work to be executed by the

project team to accomplish the project objectives and create the required deliverables.

A work breakdown structure (WBS) is a project management tool that takes a step-
by-step approach to complete large projects with several moving pieces.

By breaking down the project into smaller components, a WBS can integrate scope,
cost and deliverables into a single tool.
 Cost Breakdown Structure (CBS)
• A cost breakdown structure (CBS) is a hierarchical map of the costs in the
project.
• Cost Breakdown Structure (CBS) represents a breakdown of the costs of
the various components of the Work Breakdown Structure (WBS)
including all works or services done by the subcontractors.
• It is used to continuously compare the actual costs with the budget and
integrate to the cost control system.
 Organization Breakdown Structure
(OBS)
• Organizational breakdown structure (OBS) can be defined as the hierarchical
or structural organization of a company which should identify team members in
order of importance from the top of the company down and what tasks these
employees are responsible for.

• For instance, here is an example of an organizational breakdown structure model

showing the flow of how team members fall in order from the top down which is
essential in the project.