Introduction To Excel

INTRODUCTION
TO
MS EXCEL
Presented by: Abeguel Layague October 27, 2022

is the use of any computers, storage, networking and other physical devices,
INFORMATION infrastructure and processes to create, process, store, secure and exchange all forms of
electronic data. Typically, IT is used in the context of business operations, as opposed to
technology used for personal or entertainment purposes. The commercial use of IT
TECHNOLOGY encompasses both computer technology and telecommunications.
Companies use information as a weapon to:
• Increase productivity
• Deliver quality products and services
• Maintain customer loyalty, and;
• Make sound decisions
2
WHAT IS EXCEL?
Excel is a spreadsheet program developed by Microsoft.
Excel organizes data in columns and rows and allows you to
do mathematical functions. It runs on Windows, macOS,
Android and iOS.
Excel is typically used for:

• Analysis
• Data entry
• Data management
• Accounting
• Budgeting
• Data analysis
• Visuals and graphs
• Programming
• Financial modeling
• And much, much more!
3
BASIC PARTS AND FUNCTION OF MICROSOFT EXCEL
Excel's structure is made of two pieces, the Ribbon and the Sheet. 4
THE RIBBON
The Ribbon provides shortcuts to Excel commands. A command is an action that allows you to make something happen. This can for
example be to: insert a table, change the font size, or to change the color of a cell.
The Ribbon may look crowded and hard to understand at first. Don't be scared, It will become easier to navigate and use as you learn more.
Most of the time we tend to use the same functionalities over again.
The Ribbon is made up by the App launcher, Tabs, Groups and Commands. In this section we will explain the different parts of the Ribbon.
5
APP LAUNCHER
The App launcher icon has nine dots and is called the Office 365 navigation bar. It allows you to access the different parts of the
Office 365 suite, such as Word, PowerPoint and Outlook. App launcher can be used to switch seamlessly between the Office
365 applications.
TABS
The tab is a menu with sub divisions sorted into groups. The tabs allow users to quickly navigate between options of
menus which display different groups of functionality.
GROUPS
The groups are sets of related commands. The groups are separated by the thin vertical line break.
COMMANDS
The commands are the buttons that you use to do actions.
Now, let's have a look at the Sheet. Soon you will be able to understand the relationship
between the Ribbon and the Sheet, and you can make things happen.
6
The Sheet is a set of rows and columns. It forms the same pattern as we have in math exercise books, the
rectangle boxes formed by the pattern are called cells.
THE SHEET
Rows are the horizontal lines in the worksheet, and columns are the vertical lines in the worksheet.
7
SHORTCUTS
NEW-TO OPEN NEW WORKBOOK. (CTRL+N)

OPEN-TO OPEN EXISTING DOCUMENT (CTRL+O)
SAVE-TO SAVE A DOCUMENT. (CTRL+S)
SAVE AS-TO SAVE COPY DOCUMENT. (F12)
PRINT-TO PRINT A DOCUMENT. (CTRL+P)
PREPARE-TO PREPARE DOCUMENT FOR DISTRIBUTION.
SEND-TO SEND A COPY OF DOCUMENT TO OTHER PEOPLE.
PUBLISH-TO DISTRIBUTE DOCUMENT TO OTHER PEOPLE.
CLOSE-TO CLOSE A DOCUMENT (CTRL+W).
8
BASIC FUNCTIONS OF EXCEL
9
THE "COUNT" FUNCTION
The COUNT function is a premade function in Excel, which counts
cells with numbers in a range.
It is typed =COUNT
Note: The COUNT function only counts cells with numbers, not cells
with letters. The COUNTA function is better used if the cells have
letters.
How to use the =COUNT function:

• Select a cell
• Type =COUNT
• Double click the COUNT command
• Select a range
• Hit enter
10
THE "SUM" FUNCTION
The SUM function is a premade function in Excel, which adds
numbers in a range.
.
It is typed =SUM
Note: The =SUM function adds cells in a range, both negative and
positive.
How to use the =SUM function:

• Select a cell
• Type =SUM
• Double click the SUM command
• Select a range
• Hit enter
11
THE "AVERAGE" FUNCTION How to use the =AVERAGE function, step by step:
• Select a cell (F2)
The AVERAGE function is a premade function in Excel, which • Type =AVERAGE
calculates the average (arithmetic mean). • Double click the AVERAGE command
• Select a range (B2:E2)
It is typed =AVERAGE • Hit enter
• Next, Fill F2:F7
It adds the range and divides it by the number of observations.
Example:
The average of (2, 3, 4) is 3.
3 observations (2, 3 and 4)
The sum of the observations (2 + 3 + 4 = 9)
(9 / 3 = 3)
The average is 3
Note: There are multiple types of mean values. The most common type
of mean is the arithmetic mean.
Note: The AVERAGE function ignores cells with text.
12
THE "COUNTIF" FUNCTION
The COUNTIF function is a premade function in Excel, which counts cells
as specified.
It is typed =COUNTIF
How to use the =COUNTIF function:

• Select a cell
• Type =COUNTIF
• Double click the COUNTIF command
• Select a range
• Type ,
• Select a cell (the criteria, the value that you want to count)
• Hit enter
Note: The different parts of the function are separated by a symbol, like
comma , or semicolon ;
The symbol depends on your Language Settings.
13
How to use the =MAX function:
THE "MAX" FUNCTION • Select a cell (G5)
• Type =MAX
• Double click the MAX command
The MAX function is a premade function in Excel, which
• Select a range (D2:D21)
finds the highest number in a range.
• Hit enter
It is typed =MAX
The function ignores cells with text. It will only work for
cells with numbers.
Note: There is another function called MIN, which finds the

lowest value in a range, the opposite of MAX.
14
THANK YOU
FOR LISTENING!

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INTRODUCTION

Presented by: Abeguel Layague October 27, 2022

Companies use information as a weapon to:

Excel is typically used for:

NEW-TO OPEN NEW WORKBOOK. (CTRL+N)

How to use the =COUNT function:

How to use the =SUM function:

Note: The AVERAGE function ignores cells with text.

How to use the =COUNTIF function:

Note: There is another function called MIN, which finds the

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