MODULE 1 –DAY 2

Using basic functions

Mathematical functions, Text functions, Logical functions
Look Up functions, Time and date functions
 Cell referencing
Relative references are the default cell references
in Excel. When you copy and paste a relative cell
reference, it is updated automatically to suit the cell
in which it is pasted.

Cell
When you want to freeze a cell reference or you do
referencing not want a reference to change when you copy a
formula, you can use absolute cell references. To
make a cell reference absolute, we place a dollar ($)
sign before the column name and row number of
Relative cell Absolute cell Mixed cell the reference
references references references
This type of references where either the row or the
column number is frozen are called Mixed Cell
Reference
One Time $A$3 Absolute

Second Time A$3 Mixed: Row fixed

Tip: Keep cursor near the cell reference and press F4 to toggle between the
different cell references.
Third Time $A3 Mixed: Column fixed

Fourth Time A3 Relative

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 Name Range

• When we write formulas/functions, we need to

select a range of cells. However, doing this can be
time consuming and error prone.
• Excel allows us to use a cell or a range of cells by
its name. E.g. Sum(Basic) sounds much easier
compared to sum(H2:H101).
• However to do this, first we would need to name
the range H2:H10 as Basic.
• You can name a single cell, group of cells, Cell
ranges (Row/s, Column/s). A Table (data matrix)
can also be named.

Applications of Named Ranges:

• Use names in the Functions/Formulas, no need to change
sheets/files
• Less probability of errors in the results
• Recall data anywhere with the name
• Use advanced functions in excel, which works well with named
ranges.

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To name a range, we may use one of the following
procedures

Select the range (e.g.: H2:H101)

and type the name (e.g.: Sal) in
the name box.

If you want to name the cells with the value in

one of the cells, you may select the range
along with the name, click on “Create from
Selection” in the Formulas Tab, select one of
the options and click Ok.

You may also create a named range by clicking on “Define

name” in Formulas Tab. Write the name for the range in the
name box , click on the refers to box, select the range you
wish to name and click Ok.

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 Glimpse into Functions
CTRL+A OR SHIFT + f3
Function Argument box, without Keyboard shortcut to open
and with formula in the cell Function Argument box, with
formula in the cell

In the same manner, other required functions

can be used for various calculations.
You can use the functions as per your
objective.

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 COUNT FUNCTIONS

SYNTAX OF FUNCTIONS
1. COUNT =COUNT(VALUE1,VALUE2,…)

2. COUNTA =COUNTA(VALUE1,VALUE2,…)

3. COUNTBLANK =COUNTBLANK(RANGE)

4. COUNTIF =COUNTIF(RANGE,CRITERIA)

COUNT ONLY COUNTA COUNTBLANK COUNTBLANK

CELLS THAT CELLS THAT CELLS THAT CELLS THAT
CONTAINS ARE NOT ARE NOT ARE NOT
NUMBER. EMPTY. EMPTY. EMPTY.
. . .

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 FUNCTIONS

SUMIF FUNCTION SYNTAX OF SUMIF

=SUMIF(RANGE,CRITERIA,SUM_RA
NGE)
RANGE-
Range of cells on which conditions are applied.

CRITERIA-
Condition that defines which cell or cells will be added.

SUM RANGE-
Actual cells to sum.

NOTE:-
If sum range is not used then range is used for sum.

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 STATISTICAL AND DATE FUNCTIONS
ABS The absolute value of a number

AVERAGE The average or arithmetic mean for a group of numbers

COUNT The number of cell locations in a range that contain a numeric character

COUNTA The number of cell locations in a range that contain a text or numeric character

MAX The highest numeric value in a group of numbers

MIN The lowest numeric value in a group of numbers

NOW Returns the serial number of the current date and time

TODAY Returns the serial number of today's date

DATE Returns the serial number of a particular date

Returns the year fraction representing the number of whole days between start_date and
YEARFRAC end_date

DAYS Use this function to return the number of days between two dates.
Returns the number of whole workdays between two dates using parameters to indicate
NETWORKDAYS.INTL which and how many days are weekend days

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 Arithmetic and Logical Functions

ROUND
ROUNDS a number to a specified number of digits

AGGREGATE
Returns an aggregate list of database , ignores errors and blanks

IF
Check whether condition is met, TRUE if met, FALSE, if not

AND
To check more than one conditions, all should met then TRUE otherwise FALSE

OR
To check more than one conditions, any one should met then TRUE otherwise FALSE

SUMIFS
Returns addition of the range as per conditions specified

COUNTIFS
Returns count of the range as per conditions specified

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