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Final Slide Level 1

The document discusses different types of charts that can be created in Excel including column, bar, pie and line charts. It provides examples of when each chart type would be useful and screenshots of each chart. It also discusses Excel terminology and components including cells, worksheets, filters and other functions.

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biruk molla
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18 views12 pages

Final Slide Level 1

The document discusses different types of charts that can be created in Excel including column, bar, pie and line charts. It provides examples of when each chart type would be useful and screenshots of each chart. It also discusses Excel terminology and components including cells, worksheets, filters and other functions.

Uploaded by

biruk molla
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Produce simple charts

Charts provide a visual representation of statistical


data.
The numerical data contained in columns and
totals and percentages can be rather daunting for an
audience to understand.
The power of an appropriate chart is that the use
of chart devices will give the audience or reader a
visual representation of the data.
The information represented via the use of a chart
is easier to explain and quicker to understand. As
they say "a picture says a thousand words".
 Charts allow you to illustrate your workbook
data graphically, which makes it easy to
visualize comparisons and trends.
Types of charts.
1Column chart
• Useful for comparison. In the 3-dimensional
chart below we are comparing the scores for
each match by player.
2 Bar chart
• This is similar to a Column Chart. Below is a 2-
dimensional bar chart showing the same
information as above.
3 Pie chart
• Shows the proportions of individual
components compared with a whole. In the 3-
dimensional example below, the scores have
been converted to a percentage of the whole.
4Line Chart
• Used for comparing separate sets of data. In the
chart below you can see that Ian is improving
overall, whereas David is not.
SUMMARY
Excel terminology and components
Excel has its own terminology for its components, which new
users may not immediately find understandable. Some of
these terms and components include the following:
 Cell. A user enters data into a cell, which is the intersection of
a column and row.
 Cell reference. This is the set of coordinates where a cell is
located. Rows are horizontal and numbered whereas columns
are vertical and assigned a letter.
 Active cell. This is the currently selected cell, outlined by a
green box.
 Workbook. This is an Excel file that contains one or more
worksheets.
 Worksheet. These are the different documents nested within
a Workbook.
 Worksheet tab. These are the tabs at the bottom left of the
spreadsheet.
 Column and row headings. These are the numbered and lettered cells
located just outside of the columns and rows. Selecting a header
highlights the entire row or column.
 Formula. Formulas are mathematical equations, cell references or
functions that can be placed inside a cell to produce a value. Formulas
must start with an equal "=" sign.
 Formula bar. This is the long input bar that is used to enter values or
formulas in cells. It is located at the top of the worksheet, next to the
"fx" label.
 Address bar. This bar located to the left of the formula bar shows the
number and letter coordinates of an active cell.
 Filter. These are rules a user can employ to select what rows in a
worksheet to display. This option is located on the top right of the home
bar under "Sort & Filter." An auto filter option can be selected to show
rows that match specific values.
• AutoFill. This feature enables users to copy data to more than
one cell automatically. With two or more cells in a series, a
user can select both cells and drag the bottom right corner
down to autofill the rest of the cells.
• AutoSum. This feature enables users to add multiple values.
Users can select the cells they want to add and press the Alt
and Equal keys. There is also a button to enable this feature
on the top right of the home page, above "Fill" and to the left
of "Sort & Filter."
• PivotTable. This data summarization tool sorts and calculates
data automatically. This is located under the insert tab on the
far left.
• PivotChart. This chart acts as a visual aid to the PivotTable,
providing graph representations of the data. It is located
under the middle of the insert page, next to maps.
Organizations use Microsoft Excel for the following:
• collection and verification of business data;
• business analysis;
• data entry and storage;
• data analysis;
• performance reporting;
• strategic analysis;
• accounting and budgeting;
• administrative and managerial management;
• account management;
• project management; and
• office administration.

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