INTRODUCTION

TO EXCEL
Melissa Frem
Understanding
Excel Interface
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Customize Status Bar
Excel offers flexibility in customizing the
status bar to suit your specific needs.

Right-click on the status bar, to get the

full list of available options, and then
choose which features you want to see

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 Keyboard Shortcut
Arrow Move one cell to the right, left, up or down
Keys
Tab Move once cell to the right
Ctrl + Arrow up To beginning file
Ctrl + Arrow down To end of typed information
Home Beginning of a line
End End of a line
Ctrl F Search through the whole file

Ctrl+ Shift+ any To select

arrow

Scroll bars Appear at the right and on the bottom of the

screen. You may click the scroll arrows, drag the
scroll box or click the scroll bar to move through
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 ###########
Excel displays this error when a column is not wide
enough to display all the characters in a cell, or a
cell contains negative date or time values.
TIP: Try to auto-fit the cell by double-clicking
between the column headers. If ### is displayed
because Excel can’t display all of the characters this
will correct it.

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 Wrap Text
Fill in the information

Select the cell and click on wrap text

The Excel wrap text feature can help you fully

display longer text in a cell without it
overflowing into other cells.
"Wrapping text" means displaying the cell
contents on multiple lines, rather than one
long line
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 Merge and Center
Fill in the information

Select the cell and click on

Merge and Center

Merging combines two or more

cells to create a new, larger cell.

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 Proper Capitalization/Trim

Any space at the

beginning or the end is
trimmed

=proper(A1) =trim(A1)
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Adding Borders
2. Click on borders

3. Select the
option you require
1. Select the required cells
to add a border to.

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 Drag
Select the information to be dragged and then place the mouse on the bottom right
corner. The appears to click and drag downward or upwards

√ Numbers
x Months Days of the
week

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 Drag upwards

Any Repetitive
information

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 Insert/remove Cells (row/column)

Right-click Insert
Right-click delete

Ctrl + to add
Ctrl – to remove

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 Right-click hide
row/column

Right-click to
UNHIDE

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What is a Function?
Functions are predefined formulas that perform calculations by using specific
values, called arguments, in a particular order, or structure.
ALWAYS START YOUR FORMULA WITH THE “ = “ SIGN
• * Multiplication
• / Division
• + Addition
• - Subtraction
• ( Opening Parenthesis
• ) Closing Parenthesis
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 Opening
Parenthesis Closing
Parenthesis

Mandatory sign =SUM(A1:A10)

Function Select the range of
cells

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 Formula Example Single
Argument

=SUM(A1:A10) is an example of a single argument.

Or Alt= to sum up all the tables in the sheet.

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 1
3
2

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 1
Average
What does it do? 2 3
Averages a group of numbers
=AVERAGE(of this number
range).
Example:
=AVERAGE(C2:C8)

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Inserting Tables without information
1 3

4
2

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 Inserting Tables with information

1. Add your information

2. Select the table

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 Table Header: the top row of a table that acts as a title
for the type of information they will find in each column

4. The table array

appears with “√
My table has
headers”
3. Click on “Format as Table.”
Choose the color and table style
you want.
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 1. Add your information
2. Select
3. Click on “Format as Table.” Choose the color and table style
you want.

5. The table will appear

with a row acting as a
“Header”

4. The table array appears with

“ My table has headers”.
This means my table has no
Headers.

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 1
2
4

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 1

2 4

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 1

3
4
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 Identifying Duplicate Information
2

Select your
information 1
3

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 5

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 Insert Charts

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 2. Choose the chart

1. Select the desired

information you want to
transform into a chart.

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 If you need to adjust any information after you insert the chart.
T h e c h a r t w i l l a u t o m a t i c a l l y c h a n g e a c c o r d i n g l y.

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 Inserting Pictures
1 3
2

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 4
5

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 HYPERLINK

1
Right
click 3

4 5
Click on the link
2 Choose the file that should be linked

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 Copy and Paste

With formula:
“Paste (P)”

Without formula:
“Paste Values”

With “Formula and

Number Formatting”

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 With formula and number
formatting

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Values only
Without formula

With formula

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 Date/Time Format Cells

Today’s date Use the “+” to know the date after x nb of days.
Use the “-” to know the date before x nb of days.

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 2
1

Right-click and choose

“Format Cell”

Choose the Date and Type

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 A

A
B Currency format allows displaying
negative values with a minus sign, in
red color, with parentheses, or in red
B color with parentheses

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 A

A
B
B Accounting format only allows displaying negative
values in parentheses

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 Header & Footer
A header is a text/picture that is placed at the top of a page, while a footer is
placed at the bottom, or foot, of a page.
Typically these areas are used for inserting document information, such as the
name of the document, logo, the chapter heading, page numbers, creation date
etc...

1 2
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 3

Choose the picture you want as a Header in this

case SLH Logo.

To find the Logo: G:\Regulations\Logo SLH

4

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 6
Print
Preview

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7

8
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 Print and Margins

Page margins are the blank spaces between your

data and the edges of the printed page. Top and
bottom page margins can be used for things
such as headers, footers, and page numbers.

NO NEED TO LEAVE THE COLUMN

“A” EMPTY
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 Print and Margins

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 CMC

Any info after the margin will

not be printed on the same page.

Print Margins

Page 1 Page 2

Print Margins

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