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Orientation To Presentation

The document discusses the key aspects of giving effective presentations including defining presentations, the different types of presentations, features of effective presentations, planning and preparing presentations, the structure of presentations, verbal and non-verbal communication skills, using audio visual aids effectively, and characteristics of good visual aids.

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mona kathuria
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11 views14 pages

Orientation To Presentation

The document discusses the key aspects of giving effective presentations including defining presentations, the different types of presentations, features of effective presentations, planning and preparing presentations, the structure of presentations, verbal and non-verbal communication skills, using audio visual aids effectively, and characteristics of good visual aids.

Uploaded by

mona kathuria
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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PRESENTATION SKILLS

Definition: A presentation is a formal


communication in which the
presenter presents ideas, instructions
or information in a clear and
structured manner to one or more
people.
TYPES OF PRESENTATION
 Informative presentation
 Reporting: provide up to date information about
projects or events
 Explaining: This provides information about
products, procedures, rules, regulations, operations,
etc
 Persuasive Presentation
These are motivational in nature. Convincing to buy
a product, service, to change client mindset,
motivate team members etc.
TYPES OF
PRESENTATION……..
 Goodwill Presentation
These are meant to be entertaining, to build
goodwill, to build respect for the
organization/product, showcase of success
etc
 Multipurpose Presentation
This type is intended to accomplish more
than one purpose.
FEATURES OF EFFECTIVE
PRESENTATION
 Aim of presentation  Scope of interaction
 Scope of Presentation with audience
 Structure of  Conduct of presentation
presentation  Use of AV aids
 Audience analysis  Body language
 Time management  Conclusion
PLANNING & PREPARATION
 Aim/objective should be clear. “what should the
audience expect & understand”
 Scope as per objective “large area or smaller area in
depth”
 Know your audience: age group, education, gender,
occupation, social economic status etc
 Rehearsal: Content, facial expressions, language ,
continuations etc
PLANNING &
PREPARATION……….
 Prepare reference points of entire
presentation in same sequence
 Dress code: Formals, no shabby or flashy
clothes, avoid too many accessories.
 To over come nervousness thoroughly
rehearse.
 Deep breathing, physical movements
STRUCTURE OF PESENTATION
Consists of 5 key components
 Opener: Sets the tone, the mood and ambience of
presentation. Ice breakers to be used for rapport and
participation.
 Introduction: What the presentation is all about. It should be
effective and clear.
 Body: This is the crux and core area. Focusing on key areas.
 Review: Restating of the key areas again for message
retention
 Close: Should be effective and leave a strong impact.
Address questions
VERBAL COMMUNICATION
 Vocal attributes enhance presentation and audience
participation.
 Vary pitch, high pitched voice is shrill and unpleasant to ears
 Loud voice is perceived as aggressive and insensitive
 Slow rate conveys boredom, disinterest and fatigue. Vice
versa conveys nervousness and insecurity.
 Ideal rate 130 per minute
 Harsh tone is aggressive and faltering tone indicates
timidity, indecisiveness.
 No jargon, slang
NON VERBAL COMMUNICATION
 Body Language indicates level of comfort, level of
knowledge and confidence
 It should be natural
 Gestures: avoid small hesitant hand movements
 Maintain eye contact
 Avoid pauses “umms” “ahs”, focus on one sentence
at a time
 Movements: Pause while moving, take three steps
then resume talking
AUDIO VISUAL AIDS

They include power point presentations,


OHP, video, flip charts, photographs, posters,
working models etc
 Aids help the speaker clarify a point
 Make an impact on audience
 They arouse and maintain interest
 Simplify instructions
 Accelerate learning
CHARACTERISTICS OF GOOD
VISUAL AIDS

 Visibility. One inch letter height on screen per 30


feet viewing distance.
 Don’t use type written slides, minimum font size
18.
 Number of words per line should not exceed 7
 Not more than 10 lines per slide
 Focus on one idea per slide
 Should be effective, colorful, pictorial and
innovative
CHARACTERISTICS OF GOOD
VISUAL AIDS………….
 Don’t make it too stimulating i.e. too many colors,
animations etc
 Visuals should be simple, avoid clutter
 Graphics like charts, pictures, diagrams, amps etc
can be used as they add coherence, help summaries
data and provide interest.
 Check functionality of AV aids before presentation
 AV aids should have key points and not paragraphs
SOFT SKILLS PRESENTATION

 Individual presentations on any topic


 No AV aids to be used
 Topics to be submitted by 18th June 2009
 Presentations to begin from 22nd June 2009
 20 marks, 15 for presentation, 3 for attendance, 2
for class participation
 Parameters for evaluation: Knowledge, Structure,
Audience control, Language and Body language

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