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MS Word

1) The document discusses various topics for learning Word 2016 including understanding word processing software, exploring the Word window, starting and saving documents, selecting and formatting text, using templates, and navigating documents. 2) Key points covered include how to save a file for the first time using the Save button, methods for selecting text in a document, and the various formatting tools available on the Mini toolbar and Ribbon. 3) The document also examines how to use document templates to quickly create formatted documents, how to cut, copy, and paste text using keyboard shortcuts, and how to find and replace text within a document.

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liyagahnug61
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17 views29 pages

MS Word

1) The document discusses various topics for learning Word 2016 including understanding word processing software, exploring the Word window, starting and saving documents, selecting and formatting text, using templates, and navigating documents. 2) Key points covered include how to save a file for the first time using the Save button, methods for selecting text in a document, and the various formatting tools available on the Mini toolbar and Ribbon. 3) The document also examines how to use document templates to quickly create formatted documents, how to cut, copy, and paste text using keyboard shortcuts, and how to find and replace text within a document.

Uploaded by

liyagahnug61
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
You are on page 1/ 29

Word 2016 Module 1

Creating Documents with Word 2016

1
Module
Objectives

• Understand word processing software


• Explore the Word window
• Start a document
• Save a document
• Select text
• Format text using the Mini toolbar and the Ribbon
• Use a document template
• Navigate a document

2
Understand Word Processing Software (Slide 1 of
3)

• A word processing program is software that allows you to enter, edit, and
format text and graphics
• The files you create using Word are called documents

. 3
Understand Word Processing Software (Slide 2 of
3)

• A report created using Word

4
Understand Word Processing Software (Slide 3 of
3)

• Plan a document before you create it


• The purpose of and audience for a document determine its design
Explore the Word Window (Slide 1 of
7)

• The Word program window opens and displays a blank document in


Print Layout view

6
Explore the Word Window (Slide 2 of
7)

• The insertion point indicates where text appears when you type
• The mouse pointer changes shape depending on its location in the
Word program window
• Each pointer is used for a different purpose

7
Explore the Word Window (Slide 3 of
7)

• Quick Access toolbar contains frequently used commands and is


customizable
• The Ribbon Display Options button hides or shows the Ribbon
and
tabs, the resizing buttons, and the program.
• The Ribbon contains tabs
• Tabs include buttons for commands related to editing and
formatting documents
• Commands are organized in groups
Explore the Word Window (Slide 4 of
7)

• The Word program window


• Title bar displays the program and document names
• File tab provides access to Backstage view, which contains commands
related to managing and sharing documents:
- Create, open, save, and print a document
- Share a document
- Access Word Options dialog box
• The Tell Me box is used to find a command or access the Word Help
system
• The Share button saves a document to the Cloud
Explore the Word Window (Slide 5 of
7)

• The Word program window (cont.)


• Document window displays the current document
• Rulers show margin, tab, and indent settings
• Scroll bars are used to display different parts of the document in the document
window
Explore the Word Window (Slide 6 of
7)

• The Word program window (cont.)


• Status bar shows page information, the location of the insertion point, and the
on/off status of several Word features
• Status bar includes:
- View buttons
- Zoom level button and Zoom slider
Save a Document (Slide 1 of
3)

• To store a document permanently, you must save it as a file


• When you save a file you give it a name, called a filename, and indicate the
location to store the file
• Saving a file allows you to close the file and open it later for editing or
printing

15
Save a Document (Slide 2 of
3)

• Save a file for the first time using the Save button on the Quick Access
toolbar or the Save command on the File tab
• Assign a filename and a file location to a document using the Save As
dialog
box

16
Select Text (Slide 1 of
2)

• Text selected in the memo

18
Select Text (Slide 2 of
2)

• Methods for selecting text

19
Format Text Using the Mini Toolbar and the Ribbon (Slide 1 of
2)

• Includes the most commonly used text and paragraph formatting


commands
• Mini toolbar

20
Format Text Using the Mini Toolbar and the Ribbon (Slide 2 of
2)

• Buttons on the Mini toolbar

21
Use a Document Template (Slide 1 of
3)

• A template helps you create a formatted document quickly


• A template is a formatted document that contains placeholder text
• You replace the placeholder text with your own text and save the file with a new
filename
• Word includes templates for faxes, letters, reports, brochures, and other types of
documents

22
Use a Document Template (Slide 2 of
3)

• New screen in Backstage view

23
Use a Document Template (Slide 3 of
3)

• Using the Undo, Redo, and Repeat commands


• Reverse the last action with the Undo button
• Restore a change that you reversed with the Redo button
• Repeat a change with the Repeat command on the Edit menu

24
Navigate a Document (Slide 1 of
3)

• Word Zoom feature


• Enlarge document for a close-up view
• Reduce document for an overview of the layout
• Use tools in the Zoom group on the View tab

25
Cut and Paste Text (Slide 2 of
3)

• Use keyboard shortcuts as a quick way to perform a command


• [Ctrl][X] to cut text
• [Ctrl][C] to copy text
• [Ctrl][V] to paste text
• [Ctrl][A] to select all the text in a document
• [Ctrl][S] to save a document
• The keyboard shortcut for a command appears in the ScreenTip
Use the Office Clipboard (Slide 3 of
3)

• Copying and moving items between documents


• Open both Word documents
• Cut or copy text from one document
• Switch to the other document
- Point to the Word icon on the taskbar then click the document you want to appear
- Use the Arrange All command or the View Side by Side command in the Window group on the
View tab to display both documents at the same time
• Paste the text into the second document
Find and Replace Text (Slide 1 of
4)

• Find and Replace feature


• Use the Replace command to search for and replace all instances of a word or
phrase in a document
- Automatically find and replace all occurrences at once, or
- Find and review each individual occurrence
• Use the Find command to locate and highlight every occurrence of a word or
phrase
in a document
Find and Replace Text (Slide 2 of
4)

• Find and Replace dialog box


Find and Replace Text (Slide 3 of
4)

• Found text highlighted in document

13
Find and Replace Text (Slide 4 of
4)

• Navigation pane and Go To command


• Use the Navigation pane to move to a specific page or heading
• Use the Go To tab in the Find and Replace dialog box to go to a specific item
Navigate a Document (Slide 2 of
3)

• Replacement text and the Zoom slider

26
Navigate a Document (Slide 3 of
3)

• Using Word document views


• Print Layout view
• Read Mode view
• Web Layout view
• Outline view
• Draft view

27

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