Module 1-6 Introductionto Word Processing
Module 1-6 Introductionto Word Processing
A review of the different Page Views for Microsoft Word 2010 and
2007 follows:
If you click on the first button on the right , your page view will be Draft
view. This view allows you to view your document as text only with no special
formatting or layout. You will see page, section, and column breaks in this view as
well. The dotted line in the image below indicates a page break.
• The Outline View shows topic levels of an
outline or entire document.
• In the Web Layout View you see
backgrounds, AutoShapes, and other effects in
Web documents. You can also see how text
wraps to fit the window and how graphics are
positioned.
• The Print Layout View is an editing view
displaying your document as it will print. Use this
view to see margins, page numbers, and footers,
as they will appear when the document is printed
out.
• Full Screen Reading is a new page view feature.
This view is designed to provide a more comfortable
view for reading your document. Word changes the
screen size and screen elements when in Full Screen
Reading view. The following tools are provided to help
you edit your document: 1) Navigation button allows
you to navigate throughout your document. 2) View
Options button will let you change how you view your
document on the screen. 3) The Close button will exit
the Full Screen Reading view and return to Print Layout
view.
Opening a New Document
• When you open Microsoft Word, the program
generally provides you with a new, untitled
document labeled Document 1. If you do not
see a new document or if you want to create a
new document after you have opened
Microsoft Word, there are several options to
choose from.
To open a new 2010 document:
• Click on the File tab and then click New, you
will be given several options from which to
choose from.
To open a new 2007 document:
A line - Click in selection bar beside the line When you are in the selection bar area
the pointer becomes a right pointing arrow. The following table demonstrates the
actions used to select different sections of text.
A block of text - Click at beginning of text block, hold down the <Shift>key and click at
the end of text block
OR
• Click on a Justification button and begin typing. All text after will follow
the selected justification.
Indenting
• The Ruler at the top of the document window displays
the current margin and tab settings as well as
paragraph indentation. The two small triangles on the
left side of the ruler control the left indents. The upper
triangle controls the first line indent. The lower
triangle controls the second line left indent called the
hanging indent. The rectangle below the bottom
triangle is used to create a left indent for an entire
paragraph. The triangle on the right side of the Ruler is
used to set the right indent for an entire paragraph.
Changing the Left Indent of a Paragraph Using the Ruler
•To show or hide your notes, click the Show Notes button from
the Footnotes group
•To locate your notes, click the Next Footnote button from
the Footnotes group to locate your notes throughout your
document.
Word 2008
• Once you have clicked the Insert button, in the
footnote or endnote section enter the text
after the number. Click the Close button to
return to your document. The footnote or
endnote number appears in your text.
Deleting Footnotes and Endnotes
To delete a footnote:
• Select the footnote or endnote reference in
the document.
• Press the <Delete> or <Backspace> key.
Proofing
Introduction
• Once you have finished typing and formatting
your document you need to proof your work
for accuracy. This lesson will discuss how to
check the spelling and grammar in your
document.
Using the Spell Checker
Using Spell Checker in Word 2010 and 2007:
• There are two ways to spell check your
document.
• • In the Ribbon select the Review tab and
Select Spelling & Grammar.
OR
• pressing on F7 on the keyboard will
automatically check for any errors.
• The Spelling and Grammar: dialog box appears
and Word begins spell and grammar checking
• When spell checker finds a word that is not in its dictionary, the
misspelled word is highlighted in red within the Not in Dictionary:
section of the dialog box. You may then choose one of the
following options:
• Ignore Once -- If the grammar is correct and you do not want to make changes.
• Ignore Rule -- If you want Word to ignore the grammar rule in all instances
where the rule applies for the whole document. (Ignore All is the option for
Macintosh users.)
• Next Sentence -- If you want to move to the next sentence without changing
anything.
• Change -- If you agree with the suggested grammatical change.
• Explain…-- Provides more information about the possible grammar error.
(Macintosh users do not have this option).
• Select the File tab and then Print, you will see
the document preview on the right.
To preview your document in Word 2007
before printing:
• Click the Office button. Point to Print and then
click Print Preview from the pop-up menu.
• Check the Magnifier option in the Print Preview
tab to change your cursor to a small magnifying
glass. This will allow you to zoom in or out by
clicking on the document. You may also click the
Zoom button to enlarge an area of the page.
• To edit your document in Print Preview, uncheck
the Magnifier option to change your cursor back.
Printing
• To print your document:
• In Word 2010, click the File button and select the Print
option on the left side of the window with a preview of
the document. Set the number of copies and review
the document settings before clicking on Print.
• In Word 2007, click the Office button and point to the
Print button . Select Print to open the Print
dialog box. Here, you can change your print options. If
you select the Quick Print button, your document will
be sent directly to the default printer without
modifying print options.
Definitions
• Clipboard: A temporary storage area for the last thing you cut or
copied.
• Copy: Temporarily store text on the clipboard.
• Cut: Delete text from a page.
• Docked Toolbar: A toolbar positioned along the edge of the screen
• Document Map: A vertical plane along the left edge of the document
window that displays an outline of the document's headings.
• Filename Extension: Three letters that follow a period after the
filename; the extension identifies the file type, for example, the
extension .doc identifies a file created using word.
• Floating Toolbar: a toolbar positioned in the middle of the screen.
• Footer: Text that appears at the bottom of every page in a document.
Definitions.....
• Header: Text that appears at the top of every page in a document.
• Justify: The aligning of text either uniformly across a page, or to the left,
right or center.
• Leader Character: A solid, dashed or dotted line that fills the space used
by a tab character.
• Paste: Inserting information into a document from the clipboard.
• Read-Only: A document that is protected so that users can open it to
read the contents but not make any changes or add any comments to it.
• Template: A ready-made format, complete with margins, fonts, headers,
and footers, numbering, logos, or any other kind of formatting the
designer wants to appear on each page.*
• Toggle: Turn something on or off; make something, such as a command
or toolbar button, active or inactive.
• Toolbar: A series of buttons and menus in an application, which allows
the user to perform functions quickly, using the mouse.
Question
• How can MS Word be used in teaching
and learning?