UNIT 1

WRITING PRACTICE
A JOB
OFFER
EMAIL
 JOB APPLICATION PROCESS

 Write your CV. ...

 Search for job vacancies. ...
 Complete the application form. ...
 Produce a covering email or letter. ...
 Prepare for an interview. ...
 Receive a letter of Job offer
 Write a letter of acceptance or refusal.
 1.3 WRITING A job offer email

LEAD-IN
A. Read the letter and
answer these questions.
1. Rearrange the
paragraphs to make a
meaningful letter.
B A ECD
2. What is the purpose of
this letter?
The purpose is to offer
a job for a candidate.
B. Read the reply to the
job offer.
decide whether the
candidate accepts or
refuses the job offer.
The candidate accepts the
job offer.

discuss how many parts

there are in the letter.

There are five parts in the

body of the letter.
 FUNCTIONAL LANGUAGE
Use the following phrases to complete the sentences below.

Find attached – sincerely appreciate – full details of the benefits – look forward to seeing –
time and consideration – via phone or email – regret to inform – excited to offer you

sincerely appreciate
1. I …………………………………. the opportunity to be considered for this role and
contribute to your team.
time and consideration
2. Thank you for your …………………………………., and I wish you all the best.
regret to inform
3. However, I …………………………………. that I must decline this job offer.
excited to offer you
4. We are …………………………………. a full-time position as a Graphic Designer.
5. We ………………………………….
look forward to seeing how you will take our brand messaging to the
next level.
find attached
6. Please …………………………………. an updated copy of the job description.
7. If you have any questions, please contact me directly ………………………………….
via phone or email
8. I have attached the ………………………………….
full details of the benefits we offer for you to review.
TASKS
A. Selig and Lind Solutions is a multinational electronics company. The company is
looking for a new Project Manager to form a team to conduct a survey of Selig and
Lind’s customer service to retail outlets in six major Asian countries. Write a job offer
email to a successful candidate, considering the following information:

 Candidate: Emma McGonagall

 Job position: Project Manager
 Company name: Selig and Lind
 Start date: 25 August.
 Accept the offer by 15 August.
 Sender Name: Emily Harris
 Sender Job title: Head of HR
 Mail/phone: [email protected]/041 246 9273
 LAYOUT FOR A JOB OFFER EMAIL

1. The opening:
 Greeting: Dear (candidate’s full name)
2. The body:
 The purpose of the email: offer (job title, name of
company, starting date)
→ We are delighted to offer you the position of (job title) . . .
 The information the candidate need to accept or decline the offer.
→ As discussed during your interview, . . .
 Documents attached: Please find attached . . .
 Contact details (email address / phone numbers)
→Please feel free to contact me through email or by calling
me . . .
3. The closing:
→We look forward to hearing from you . . .
4. Endings
→Yours sincerely ← {Opening: Dear (name)}
→ Best regards / Warm regards
A. (suggested answer)
Dear Ms. McGonagall,
Congratulations on your offer from Selig and Lind! We are delighted to offer you
the position of Project Manager with a start date of 25 August.
As discussed during the interview, please find attached your detailed offer letter. If
you choose to accept this offer, please sign, scan, and email your letter to me at
[email protected] by the end of this week – 15 August.
Please find attached the company policies and benefits for your preference.
In the meantime, please feel free to contact me through email or by calling me
directly at 041 246 9273 if you have any questions or concerns.
We look forward to hearing from you and hope you’ll join our team!
Best regards,
Emily Harris
Head of HR
LETTER OF DECLINING JOB OFFER
 LAYOUT
1. The opening:
Greeting: Dear (name)
2. The body
- Thank for the offer
- Written rejection of the offer
→ A brief reason of declining
- Expression of appreciation for the
interview.
- Apologies
- Thank again.
4. The Ending: Best regards
 SAMPLE LETTER OF DECLINING JOB OFFER
Contact Name
Address
Date

Dear Mr./Ms. Last Name,

Thank you very much for offering me the position of Marketing Manager with Hatfield
Industries. It was a difficult decision to make, but I have accepted a position with another
company.
I sincerely appreciate you taking the time to interview me and to share information on
your company and apologize for any inconvenience due to my decision.
Again, thank you for your consideration.

Sincerely,
Signature (hard copy letter)
Your Name
B. You are Emma McGonagall. Write an email reply to the job
offer above including the following information:
 Open an email properly.
 Formally decline the job offer.
 Consider providing a reason.
 Thank the employer.
B. (suggested answer)
Dear Ms. Harris,
Thank you for offering me the position of Project Manager at Selig
and Lind. After careful consideration, I regret to inform you that I
must decline the offer.
I sincerely appreciate the time and effort invested in the interview
process, and I have a great deal of respect for your company.
However, upon reflection, I have decided that this opportunity does
not align with my long-term career goals.
I apologize for any inconvenience caused by my decision, and I
genuinely wish you and the team at Selig and Lind continued success.
Thank you for your understanding.
Best regards,
Emma McGonagall
LETTER OF JOB ACCEPTANCE
 Useful Language
• I am writing to you to confirm my acceptance of your offer of
the ............’s position at ................
• I am very proud and grateful to you for trusting me with this
important position and for giving me the opportunity to prove
myself.
• As we discussed, my starting salary will be ....... and health and life
insurance benefits will be provided after .............
• I am eager to make a positive contribution to the company and to
work with everyone in....
• I look forward to starting employment on ......
• I look forward to seeing you at ......, on ...................
 LAYOUT

• Opening
Dear Mr. Smith,

I am writing to confirm my acceptance of your offer

of the – position- at – name of the Company.
I am looking forward to working with you and
contributing to the development of the company.
• Terms and conditions
As we discussed, my annual salary will be....
and.....
(Use transition words if necessary)

• Starting date
I am looking forward to seeing you on – date- . Please let me
know if there is any paperwork or additional information you
need from me or if there is any documentation I should bring
along on my first day.
• Closing

(5 marks)
I am always available on email, but feel free to call if that's
more convenient (555-555-5555).

Again, thank you so much for this opportunity.

 WRITING PRACTICE
LETTER OF JOB ACCEPTANCE

From the following notes, write an email accepting a job offer.

 position: Marketing Director, ABC company
 annual salary: $65,000, not including health insurance & three
weeks of paid time off
 start date: May 10, 20XX
 mobile phone: 555-555-5555
Suggested Answer