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Project Management Lab 2

The document provides an overview of how to use Microsoft Project to plan, track, and manage engineering projects. It discusses setting up tasks, durations, resources, baselines, and tracking progress using views and reports in Microsoft Project. The goal is to help project managers develop accurate plans, assign resources, monitor schedules and budgets, and analyze workloads and progress.

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50 views

Project Management Lab 2

The document provides an overview of how to use Microsoft Project to plan, track, and manage engineering projects. It discusses setting up tasks, durations, resources, baselines, and tracking progress using views and reports in Microsoft Project. The goal is to help project managers develop accurate plans, assign resources, monitor schedules and budgets, and analyze workloads and progress.

Uploaded by

latifa99100y
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Engineering Project Management

ENGR3106

Project Management Lab 2

Ms.Eman Al Futaisi
Project Management Lab 2
Managing and Tracking a Project
• Track Progress
– Are the tasks being completed on time?
– Is one task holding up the whole project?
• Manage Finances
– Is the project going to stay within the budget?
Project Management Software
• Dozens of programs!
• Commercial desktop
– Microsoft Project
– Primavera
• Open source
– dotProject
• Web-based
– eProject
What is Microsoft Project?
• Microsoft Project (or MSP) is a project
management software program
• It is designed to assist project managers in:
• developing plans
• assigning resources to tasks
• tracking progress
• managing budgets
• analyzing workloads
Using MS Project
• Define the Project
• Build the Plan
– Set a start date
– Enter tasks/durations
– Assign resources
– Link tasks
– Fine tune the plan
Using MS Project
• Track and Manage
– Set a baseline
– Enter actuals
– Adjust plan
• Close Project
Setting a Start Date
• When opening a new Microsoft Project file,
the user is automatically prompted for a start
date. Setting an accurate start date will make
future entries more convenient.
Entering Tasks and Durations
• Tasks are entered in the “Task Name” column
• Subtasks are created by indenting a task.
• Durations may be entered in number of
working days or start and finish dates may be
used
Standard Markers

• Normal Task
– designates ordinary task duration

• Summary Bar
– designates the duration of a group of sub-tasks
Special Markers
• Milestones
– A reference point marking a major event in a
project and used to monitor the project's progress
– To create a milestone, Enter “0” in the duration
field
Changing Marker Styles
• Double-click on the Marker you want to change and
format accordingly
Assigning Resources
• A resource can be a single person, a piece of
equipment, or it can represent a group, such
as Plumbers
• Information on resources include Availability,
Costs, and Working Time
• Resources are very important in accurate
scheduling
Assigning Resources
• To Assign a Resource:
– Select the task to which you want to assign the
resource
– Click the Assign Resources button on the toolbar
Assigning Resources

• If resources are not already set up, double


click on the name box
Assigning Resources
• Enter pertinent information and click OK.
Assigning Resources

• When a resource has been selected, click


Assign
Linking Tasks
• Some tasks require that another task be
completed before it can begin. These tasks
must be linked.
• Tasks and subtasks are linked by assigning
Predecessors.
Linking Tasks
• Predecessor
– A task that must start or finish before another task
can start or finish
• Successor
– A task that cannot start or finish until another task
starts or finishes
– A task becomes a successor when a row number is
entered in the predecessor column
Linking Tasks
Fine Tune the Plan
• When all resources have been assigned and
appropriate tasks are linked, the original Gantt
chart will be complete
• Check to make sure tasks have been linked
correctly and task durations are correct
• The project is now ready to begin
Set a Baseline
• A baseline compares your original plan for the
project with the actual course of the project.
• You can see which tasks started earlier or later
than planned, exceeded their original budget,
took longer than planned, and so on.
Set a Baseline
• Create a baseline after you've polished it and
just before you actually start work on the
project
• To track costs, be sure to enter cost
information before you create the baseline
• Updates can easily be made to the baseline if
information is missing
Set a Baseline
• The Baseline plan includes:
– Tasks (start and finish dates, duration, work, cost,
splits, timephased work, and timephased cost)
– Resources (work, cost, timephased work, and
timephased cost)
– Assignments (start and finish dates, work, cost,
timephased work, and timephased cost)
Set a Baseline

• To set a baseline:
– Point to Tracking on the Tools menu
– Click Save Baseline
Entering Progress
• Update actual start and finish dates for a task.
– On the Tools menu, point to Tracking and then click
Update Task
– Under Actual, type Start and Finish dates
Entering Progress
• Update progress on a task
– Double-click on the task to be updated
– Enter a percentage
– On the Gantt chart, a progress bar appears in the task bar
Tracking Gantt Chart
• Tracks the progress of the project
• Shows what tasks are overdue and what has
been completed on time
• Click on the Tracking Gantt icon to view
Tracking Gantt Chart
Tracking Progress
• Determining if tasks are starting and finishing
according to plan:
– In the Tracking Gantt, point to Table (View menu)
and click Variance
– Drag the Divider bar to the right to view variance.

– Variance is shown in Days


Tracking Progress
• Determine if tasks cost more or less than
budgeted
– In the Tracking Gantt, point to Table (View menu)
and click Cost
– Drag the Divider bar to the right to view Total Cost
and Baseline fields
Calendar View
• Keeps tabs on when
tasks occur.
• Quickly see how long
tasks take, when they
start and finish, and
how they occur in
relation to other tasks.
• To view, click the
Calendar icon
Task Usage View
• Work with task and
resource information
side by side.
• Easily create useful
reports about when a
resource is scheduled
to work on a task.
• To view, click the Task
Usage icon
Resource Graph View
• See whether resources
are overallocated, what
capacity they're working
at, and how much they
cost in a timescale graph

• To view, click the


Resource Graph icon
More Views
• Resource Sheet View
– Easy way to review, add, edit data about resources

• Resource Usage View


– Work with resource and task information side by
side
The Project is Now Complete
• MS Project is a very powerful tool if it is used
correctly
• This program can save a lot of time for
engineers who are interested in time, cost,
etc.
• Automatically keeps your project organized.
I found this note !!!

MS Project is Available in
• LRC Labs
• Open access Labs
• D3 Lab

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