SAP EHS

MODULE 3: GLOBAL LABEL

MANAGEMENT

Parthiban Mahalingam
INDEX

Module 1 Introduction to EHS Overview

•Why SAP EHS?
•What are all the Industries using SAP EHS?
•EHS System Overview
•Master Data Setting

Module 2 Modules in EHS

•Global Label management
•Global Label Management and ABAP Integration
•Product Safety
•Dangerous Goods Management
•Report Shipping
•Substance Volume Tracking
Module 3: Global Label Management
•What is GLM and how we are using this?
•Type of Template
•WWI SDS Cover Sheet

Functional Configuration
•Label Size
•Label Category
•Report Category
•Size of Label Stock
•Label Stock
Template Creation
•CG42
•Label size Determination
•Type of symbols
•Report Symbols
•Descriptor
•Repeating Groups
•Blank Compression
•Conditional Output
•Messages

Template Mapping
•Generation Variant Creation and Mapping
•Material Management Mapping
•Customer Table Creation

Print Preview of Label Transaction

•Material Release for Labels
•Print and Preview of Labels

Module 4: Global Label Management and ABAP Integration

•How to Create Class and Characteristics and What is the Purpose
•How to create a Report Symbol
•How to Pass Value to the Report symbols when from the Table and
Fields
•How to Pass Values to the Report Symbols When from Class and
Characteristics
Module 5: Product safety
•Creation of Phrases
•Specification Management
•Specification data Structure
•Property Tree
•Report Management
•Phrase management

Module 6: Dangerous goods Management

•DG Master
•DG Profile
•Regulations DG information

Module 7: Report Shipping

•SD CALL
•SUB CALL
•MAN CALL
•CVD1 Process

Module 8: Substance Volume Tracking

Regulatory Information Tracking
Module 3: Global Label Management
What is GLM and how we are using this?
Global Label Management supports the employees responsible for
the business process even in the planning phase for label creation,
during the actual creation phase itself, while managing the labels, and
when printing them
Use
The administrator for Global Label Management manages Global Label
Management and completes the following tasks:
•System configuration
•Execution of system updates and system upgrades
•Technical system checks
•Assignment of user rights
•WWI generation server installation
•Printer setup
The administrator works closely with the label expert and the help desk and
is a member of the IT department. The administrator usually has
administrator rights for all technical components of labeling
Type of Templates:

•Goods Receipt Labels Template

•Article Labels Template
•Hazardous Substance Labels Template
•Danger Labels Template
•Transportation Labels Template
Type of Templates:
1.) material name (together wih Dangerous Goods UN number and CAS number)
2.) pictogramms
3.) signal word
4.) Hazard Statements
5.) Precaution statements
5a.) first aid information
6.) company informaiotn (company name, emergency call, contact address etc.)
Creation of Label Templates:
Companies have different requirements regarding labels, which means
that different labels must be created depending on the business process
or intended use. These requirements affect the report templates that are
used for labels.
Example
For hazardous chemicals, you require labels that contain hazard symbols
and safety information. On transport packaging, you must also apply
labels with dangerous goods data and danger labels. In certain cases,
specific labels are required for customers.
You can design the layout of the labels using the options provided by
Windows Word processor Integration (WWI), which is a modified
version of Microsoft Word.
Labels comprise several text areas in which data is output regarding,
for example, specifications, materials, manufacturing orders, or deliveries.
Depending on the type and use of the labels, you need to pay attention
to the following settings when creating the label template.
•Label size: Depends on where the label is to be attached. Hence, a
product label is restricted by the size of the product. The label size therefore
determines the size of the label template.
•Label stock size: Labels are usually printed on sheets or roles of carrying paper.
The size of the label stock therefore determines the size of the carrying
paper. In Global Label Management, label stocks up to a size of 55.8 x 55.8 cm
can be used. The label size or the size of the label template and the
number of labels to be printed on the carrying paper must, therefore, match the
size of the label stock.
•Label determination: Depending on the label category and
the type of label determination selected (static, dynamic, or customer-specific;
see Label Determination), data such as the validity areas, customer assignment,
dangerous goods relevance, or number of hazard pictograms is evaluated
when labels are determined.
•Label generation: For data determination on the label, report symbols are
placed on the label template to output variable data such as numbers, texts,
graphics, and bar codes. This data is determined in the ERP system. When
the labels are generated, the report symbols are replaced with data. In addition,
static data such as dashes, texts, or graphics can be positioned on
the label template. This data remains unchanged when labels are generated.
WWI SDS Cover Sheet
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WWI SDS Contains

Section 1:
•Product Identification
•Manufacturer and distributor
•Recommended use
•Emergency Phone

Section 2:
•All Hazards Regarding chemical
•Routers of Exposure
•Potential Health Effect
•Pictogram Information

Section 3:
•Composition/Information
•Information on Chemical Ingredients
Section 4
•First AID Measures
•Symptoms/Effect of Exposure
•Acute/Delayed Reaction
•Treatment
•This section provide Initial Guidance about
Chemical
•Mentioned if need Special treatment for necessary

Section 5
•Fire Fighting Measures
•Suitable Extinguishers
•Proper Equipment
•Fire Hazards

Section 6
•Accidence Release Measures
•Emergency Procedure
•Methods of cleanup

Section 7
•Handling and Storage
•Precaution for safety Handling
•Safe Storage
•Inappropriate Storage

Section 8
•Exposure Controls/Personal Protection
•Exposure Limit
•Appropriate Engineering Control
•Personal Protective Equipment

Section 9
•Physical and Chemical Properties
•List of Chemical Characteristics
•PH Level and Other Relevant Chemical information

Section 10
•Stability and Reactivity
•Chemical Stability
•Hazards Reaction
Section 11
Toxicological Information
•Routs of Exposure
•Symptoms
•Acute/Chronic Effect
•Measures of Toxicity

Section 12
•Ecological Information
•Environmental Hazards Information

Section 13
•Disposal Consideration
•Information on Disposal

Section 14
•Relevant Transportation Consideration
Section 15
•Regulatory Information
•Informational Regulation
•State Regulation
•Other Regulation
Section 16
Other Information
•Other Relevant Information
•Date of SDS Preparation
•Latest Revision

Label Size
Hazardous Substance Labels size:DOT labels must have the hazard class
number, or the division number, printed in a font that is at least 6.3 mm
(0.25 inches) and not greater than 12.7 mm (0.5 inches) in height
dangerous goods labels size:Size. The CARGO AIRCRAFT ONLY label
must be a rectangle measuring at least 110 mm (4.3 inches) in
height and 120 mm (4.7 inches) wide. The words
"CARGO AIRCRAFT ONLY" must be printed at least 6.3 mm (0.25 inches)
in height on the label. When hazard is displayed, lettering must be at
least 7.6 mm (0.3 inches) in height.
Transport Label Size: The standard size of shipping labels is 4 x 6 inches (10 x 15cm
Label Category:
The following label categories are available in the standard system:
•Product label/primary container label/container label (technical name:
LB_PRIM): Is attached to the container and contains all product and safety
information, including the use symbols (such as GHS hazard pictograms).
•Primary label with transport data/container label with transport
data (technical name LB_PRIMTR): Is attached to the container and
contains dangerous goods data as well as material data.
•Overpack label (technical name LB_OVPCK): Is attached to the overpack
and contains all of the product label data. Since the overpack provides
more space than the product, the overpack label can contain additional
data, such as information in multiple languages.
•Overpack label with transport data (technical name LB_OVPCKTR): Is
attached to the overpack and contains dangerous goods data as well as
material data.
•Transportation label/shipping label with transport data (technical
name: LB_TRANS): Is attached to the container or packaging. Usually
contains the same data as the product label as well as dangerous goods
information.
•Shipment label (technical name: LB_SHIP): Is attached to an overpack
and contains product and safety information, such as the recipient's
address data..
•Customer-specific label (technical name: LB_CUST): Is used as an
additional label or as a replacement for other labels and contains customer-
specific information.
•Sample label (technical name: LB_SAMPLE): Label for goods that contain
safety-relevant ingredients and for which a material has not been created yet
in the SAP system.
•Waste label (technical name: LB_WASTE): Label that is attached to waste
that requires safety-relevant information including use symbols (such as
GHS hazard pictograms) and dangerous goods data.
You can also create your own label categories. The following settings for
labels are relevant, depending on their category and use:
•Label size: Usually depends on the container or overpack.
•Label stock size: Labels usually have a carrying paper in the form of a
sheet or roll. One or more labels can be printed on this paper. Global Label
Management can process label stocks up to 55.8 x 55.8 cm in size.
•Label determination: Depending on the label category, label determination
is influenced by the customer assignment, dangerous goods relevance, or
number of hazard pictograms, for example.
•Template creation: WWI report symbols must be positioned on the label
template to output variable data such as numbers, texts, graphics, or bar
codes whose values vary from label to label. The data is then determined
using these report symbols. Fixed components, such as dashes or
graphics whose values do not change from label to label, can also be
positioned on the label template.
•Internal supplemental label (technical name: LB_INTERN): Is used in
addition to other labels and contains special graphics, addresses, or
processing texts, for example

Report Category:

The report category characteristic is a property of the financial statement item

, and specifies whether the financial statement item is used in
•A balance sheet
•Income statement
•Appendix
•The memorandum items
•Miscellaneous
•Label stock size: Indicates the size of the carrying paper on which the
•label is printed. The label size and the label template should not contain
•any borders.

Label Stock:Specifies the label stock that you need to insert in the printer tray.
Description for Report Generation Variant: Specifies the report generation
variant defined for the label. Number of Printed Copies: You can adjust the
number of printed labels calculated by the system
 Note
Compared to report generation, label generation needs one step more.
In this step, the labels are positioned on the label stock based on the
settings for the label stock. Sequential values, such as sequential numbers,
are expanded at the same time. The labels are automatically positioned on
the label stock for all label templates if the label template was created with
the Label Wizard.
Note the following factors when specifying the label stock:
•Label size: Indicates the size of the label printed on the label stock. The
label size and the label template should not contain any borders.
•The label size depends on where the label is to be attached. Hence, a
product label is restricted by the size of the product.
•Label stock size: Indicates the size of the carrying paper on which the
label is printed. The label size and the label template should not contain any
borders.(label stocks up to a size of 55.8 x 55.8 cm can be used)
•Preprinted colored background: If you only have a monotone printer on
which to print labels, you must use label stock with a preprinted, colored
background, depending on the legal requirements. To do so, you need to
create a separate label stock
Template Creation:
Steps to create a WWI (Windows Word processor Integration)template in EHS module:
1. Go to transaction CG42; give the template name and description and click on
‘SAVE’.

2. Click on Hit List (F8) and the following screen appears with template status as
‘Start of Work’.
3. Select the template and click on the Document (F7)button as shown below

4. This step leads to the WWI template editor.

 5. The format of the template can either be created in the blank page or can be
created in MS Word and copied to the page shown above.
Once the static data/headings are ready, the value fields
(available under ‘Parameter Symbols’) can be mapped to the respective spots
in the template which will display the required output.
Specification Symbols and Descriptor Symbols to be confirm
( worked on Parameter Symbols only).
A sample of mapping a Parameter Symbol is shown below. Place the cursor at the
required spot on the page, select the respective
Parameter Symbol and click on the button which says ‘Insert WWI Object in
Template’, which results in the object displayed on
the selected spot on the page in green color which indicates that the same
is mapped.
6. Once your template is ready, click on ‘SAVE’ Time of “SAVE” asked

7. Then click on ‘Check’ which indeed saves the template.

 8. Once the template is saved, click on ‘BACK’ button which takes us back to the
Hit List(before SAVE). Now select the template and click on ‘Release’
which changes the Template status to ‘Released’. Please note that a template
needs to be released before using or generating the
output. If further changes need to be done on the template after release, click on
‘Cancel Release’ and repeat the steps.

9. Now, if some new custom Parameter Symbols need to be created, the steps are as follows:
• Go to transaction SPRO. Select the path as follows.
1. EHS-> Basic Data and Tools->Report Definition->Report Symbols->Specify
Report Symbol Group.
Output: The fetching of data fields are available in function modules.
2. A Report Symbol>> Report Symbol Group will have many Report Symbols. The
required
Report Symbol Group in which new Report Symbols
are required need to be identified and its corresponding ‘Foreign key –
function module’ can be copied to a new Z function module
and the newly required code to get new fields can be written in the Z function
module. Also, the ‘Foreign key – function module’
need to be assigned with the new Z function module, and save the
changes in a Customization Request

After assigning the new Z function module and saving the same, click on
‘BACK’ button and choose
‘Check and Specify Report Symbol Groups’
•Then click on ‘New Entries’ to create new Report
Symbols.

To create a new Report Symbol, the following details need to be entered respectively
Once the details are entered, SAVE the changes. Now, the newly created
Report Symbol will be available under the respective group in transaction
CG42 where WWI template can be created or edited. The new Parameter
Symbols can be mapped in the same manner as mentioned in the steps
Above
10. Once the template is ready, the next step is to create a
‘Generation Variant’. The transaction for the same is CG2B.
Enter the Generation Variant Name, Report Category and the
Template/Version.
Now, enter the Validity Area (the spot where the WWI template needs to be
generated in EHS module), the initial release status and the description for the
Variant.

Once the details are entered, click on ‘SAVE’. Now, the desired WWI template can
be generated at the mentioned Validity Area
in EHS module.
Label Determination:
This function determines suitable labels or generation variants from a small
amount of specified data. This means that employees who are not familiar
with all legal or in-house requirements that exist for the labels of a particular
product, can also print labels
Integration
You can start the label determination process described here, from the
following labeling scenarios:
•Make-to-Stock labeling scenario
•Make-to-Order labeling scenario
•Delivery labeling scenario
•Goods Receipt labeling scenario
•Generic labeling scenario
•You start simplified label determination from the sample labeling scenario.
•The system determines the number of labels simultaneously with the labels
• (see Determination of Number of Labels)
Type of Symbol:
Report Symbol:
Descriptor:

The application descriptor provides a central, machine-readable and

easy-to-access location for storing metadata associated with an
application or application component. The data is stored in
json format in the manifest. json file with attributes in different
namespaces.
This procedure describes how you insert or change symbols of type
Descriptor in the document template. Descriptor symbols relate to
phrase data in phrase management
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Repeating Group:
Repeating groups iterate(Computing) over data objects stored in the specification
database. If a symbol refers to several data records, you can use the
repeating group to control which data records are to be output
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Blank Compression:
Use
You use this function to define symbols for which values must exist.
This is so that the values of other symbols that have been defined or
Microsoft Word texts are output on a report.
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Conditional Output:
Use
With this function, you can define conditions that must be fulfilled
before a specific text section can be output
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EX:Comparison operator, such as Equal To (EQ), Greater Than (GT),
or Text Comparison (LK)
 Template Mapping

Mapping Templates are for extending the reusability of mapping objects in

XI. They are created based on data type and can be saved as mapping
templates.
Mapping template can be reused or loaded into other message mapping
or mapping templates.
It is a Standard schema for describing the message structure at runtime.
Features:
Mapping templates can be defined for:
•Data type
Complex type in IDOC & RFC (RFC allows for remote calls between two
SAP Systems (R/3 or R/2) or between an SAP System and a non-SAP System.
Idoc. IDocs are text encoded documents with a rigid structure that are used
to exchange data between R/3 and a foreign system).
•Complex type in external Definition
•Mapping template can be in any SWCV (The SWCV is a shipment unit for
design-time objects in the Data Orchestration Engine (DOE) repository.
 Generation Variant

This function controls report creation depending on whether the report

contains specification data.
For reports with reference to a specification, the generation variant controls the
generation and the procedure in report management.

We can Find any Report using Variant

Select the mapping for which you want to create the mapping template,
choose source and target node and choose the mapping and click the
Create Template based on mapping.
Enter the name and description of the Mapping Template and Click the
Create Button
Save and Activate the Mapping Template Created.
Hence, mapping template has been created.
Displaying Mapping Templates Used
To display the entire mapping templates used in a particular message
mapping, choose Message Mapping -->Mapping Templates Used.
Now, in order to use the mapping template that has been created create a
mapping and Click on Show suitable Templates.
Choose the Templates suitable for the mapping between from the Source
to Destination Data Types.
The mapping will be displayed as in the mapping template.
Additional:
Mapping templates are data type based; we will make some change in
data type and new field in structure to demonstrate the same:
Also I will make some change in source message mapping (mapping from
where we made templates or in template based mapping).
Check the template which was created based on the above message mapping,
though there is a change in the message mapping, those changes does not
effect Mapping Template. But when we make the changes in the data type
that is used in the Message mapping, those changes affect Mapping Template,
hence Mapping Templates are based on data types, which are created from Message
Mappings.
Material Management Mapping :
Materials Management is a comprehensive solution for mapping
logistical processes. The tools in Materials Management such as
material requirements planning (MRP), Purchasing, Goods Receipt,
Inventory Management, and Invoice Verification supports you during
the entire procurement process and in inventory management.
If you activate the business function Material Segmentation Across
Logistics, you can procure and manage materials at the level of
segmentation during the entire procurement process
Customer Table Creation: