BASIC INTRODUCTION OF MS EXCEL
INTRODUCTION TO MS EXCEL MS-EXCEL IS A PART OF MICROSOFT OFFICE SUITE SOFTWARE. IT
IS AN ELECTRONIC SPREADSHEET WITH NUMEROUS ROWS AND COLUMNS, USED FOR
ORGANIZING DATA, GRAPHICALLY REPRESENTING DATA(S), AND PERFORMING DIFFERENT
CALCULATIONS. IT CONSISTS OF 1048576 ROWS AND 16384 COLUMNS, A ROW AND COLUMN
TOGETHER MAKE A CELL. EACH CELL HAS AN ADDRESS DEFINED BY COLUMN NAME AND ROW
NUMBER EXAMPLE A1, D2, ETC. THIS IS ALSO KNOWN AS A CELL REFERENCE. WHAT IS MS EXCEL
MICROSOFT EXCEL IS A SOFTWARE APPLICATION DESIGNED FOR CREATING TABLES TO INPUT
AND ORGANIZE DATA. IT PROVIDES A USER-FRIENDLY WAY TO ANALYZE AND WORK WITH DATA.
THE IMAGE BELOW PROVIDES A VISUAL REPRESENTATION OF WHAT AN EXCEL SPREADSHEET
TYPICALLY APPEARS LIKE
WHAT IS SPREAD SHEET?
• Spreadsheets are a powerful tool for organizing, storing, and
manipulating data. With the ability to quickly and easily analyze,
compare, and visualize data, spreadsheets have become an
indispensable tool for a wide range of applications.
• A spreadsheet is like a digital version of a paper worksheet. It’s a
tool that lets you organize and manipulate data in rows and
columns, kind of like a big table. Typically, a spreadsheet is a
grid of rows and columns, with each cell containing a specific
piece of data. This allows you to easily input, organize, and
manipulate your data to get the information you need.
• You can use a spreadsheet to perform calculations and operations
on the data, and the results are automatically updated in real-
time. This makes it a really useful tool for all sorts of things, like
financial modeling, data analysis, and project management.
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THE EXCEL RIBBON
• Microsoft Excel ribbon is the row of tabs and icons at the top of the
Excel window that allows you to quickly find, understand and use
commands for completing a certain task. It looks like a kind of complex
toolbar, which it actually is.
• The ribbon first appeared in Excel 2007 replacing the traditional toolbars
and pull-down menus found in previous versions. In Excel 2010,
Microsoft added the ability to personalize the ribbon.
• The ribbon in Excel is made up of four basic components: tabs, groups,
dialog launchers, and command buttons.
• Ribbon tab contains multiple commands logically sub-divided into
groups.
• Ribbon group is a set of closely related commands normally performed
as part of a larger task.
• Dialog launcher is a small arrow in the lower-right corner of a group
that brings up more related commands. Dialog launchers appear in
groups that contain more commands than available space.
• Command button is the button you click to perform a particular action.
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SCREEN ELEMENTS
• SCREEN ELEMENTS ARE OBJECTS
T H AT R E P R E S E N T E L E M E N T S
D I S P L AY E D I N T H E U S E R
I N T E R F A C E S O F T H E A P P L I C AT I O N S
Y O U WA N T T O C O N T R O L T H R O U G H
Y O U R A U T O M AT I O N P R O J E C T .
FOR EXAMPLE, IF THE PROCESS YOU
WA N T T O A U T O M AT E I N C L U D E S
ENTERING TEXT INTO A SEARCH
FIELD AND THEN CLICKING A
SEARCH BUTTON, YOU WILL NEED
TWO SCREEN ELEMENTS: ONE FOR
THE SEARCH FIELD AND ONE FOR
THE SEARCH BUTTON.
E V E RY S C R E E N E L E M E N T I S
ASSIGNED ITS OWN METHODS,
P R O P E R T I E S , A N D E V E N T S T H AT Y O U
CAN THEN USE WITHIN YOU
WORKFLOWS, EVENT HANDLERS,
CALLOUTS, ETC.
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SPREADSHEET BASICS
Refers to the fundamental concepts and operations involved in using
Microsoft Excel, a popular spreadsheet software. These basics include
understanding cells, rows, and columns, entering and manipulating data,
creating formulas for calculations, utilizing functions, formatting data and
cells, working with multiple sheets within a workbook, and using features
like charts, sorting, and filtering. Mastering these basics provides a
foundation for effectively using Excel to organize, analyze, and present data
in various ways.
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DATA SELECTION
Refers to the process of highlighting and choosing a specific set of cells, rows, columns, or ranges within a
worksheet. This selection is crucial for performing various operations such as entering data, applying formatting,
creating formulas, and generating charts.
To select data in Excel, you can click and drag your mouse to highlight a range, or you can use keyboard shortcuts.
Once the data is selected, you can then perform actions like copying, cutting, pasting, formatting, or applying
functions specifically to the chosen portion of the spreadsheet. Efficient data selection is fundamental to effectively
working with and manipulating data in Excel.
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SPREADSHEET NAVIGATION
The Navigation pane in Excel is an easy way to understand a workbook's layout, see what
elements exist within the workbook, and navigate directly to those elements. Whether you're a
new user getting familiar with Excel, or an experienced user trying to navigate a large workbook,
the Navigation pane can help.
Find and access elements such as tables, charts, PivotTables, and images within your workbook.
Once you've opened the Navigation pane, it displays on the right side of the Excel window. The
Navigation pane also makes it easier for those with visual impairments to access all parts of the
workbook. It can improve how tools such as screen readers interpret your workbook
FORMATTING CELLS
To format a cell in Excel, you can follow these steps:
1. Select the cell(s) you want to format.
2.Press Ctrl + 1 to open the Format Cells dialog box.
3.Under Category, select Custom.
4.Type the format code you want in the box.
5.Click OK to save the newly created format and see the results.
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OTHER USEFULL
SKILLS
• Creating and managing spreadsheets and tables
• Analyzing and visualizing data with pivot tables,
charts, and graphs
• Building and applying formulas and functions
• Automating tasks with macros and VBA
• Validating and manipulating data with various tools
and techniques
• Performing business and market analysis with data
analysis software
• Critical thinking and problem solving with
mathematics and logic
