Mr.

Shahid Raza
Computer Science
Department
Word processing is the software package that enables you to
create ,edit, print and save documents for future retrieval
reference. Creating a document involves typing by using a
keyboard and saving it. Editing the document involves
correcting the spelling mistakes, if any, deleting or moving
word sentences or paragraph.
So, the term Word Processing refers to the act of processing
the textual information including typing, editing,
formatting and printing.
FEATURES OF MS WORD
1. MS Word offers easy editing of text. Using word you can create
the document and edit them later as and when required, by adding
more text, modifying the existing text, deleting/moving some part
of it.
2. MS Word uses WYSIWYG(What you see is what you get)
display.
3. Font size and type of font can also be changed, page number and
header and footer can be included.
4. Saving and retrieving of documents.
5. Cut and paste feature.
6. Document formatting.
7. Printing facility.
8. Spell check.
9. Mail merging.
10. Headers and footers
FEATURES OF MS WORD
11. Bold, italics , underline.
12. insert picture, graphs, page numbers, date & time,
symbols.
13. Find and replace.
14. Different font types, size etc.
15. Rulers.
16. Bullets and numbering.
17. Support for tables.
18. Support for macros.
19. Support for multiple languages.
Method 1
1. Take the mouse pointer to start button on the task bar. Click the
left mouse button.
2. Move the pointer to programs. You will notice another menu
coming up to the right.
3. In that menu identify where Microsoft word is placed. Move
the cursor horizontally to come out of the programs.
4. Move into the rectangular area meant for the MS word. Click
the left mouse button there. The computer will start MS-word.
METHOD 2

DOUBLE CLICK ON THE MICROSOFT

WORD ICON ON THE DESKTOP.
 Besides these two methods other methods for opening
word are:
Using Run Command.

Using DOS: Specify the absolute path to open

WINWORD.EXE title. After writing the absolute path
the MS-Word will open up.
 Standard Title bar
toolbar
Menu bar Window
control buttons

Ruler

Vertical
scroll bar

Status bar

View
buttons
(A) Menu bar: the word menu is displayed at the top of
the screen. The main menu further display a sub menu.
Some of the option are highlighted option and some of the
option are appear as faded.at any time only highlighted
options are executed, faded options are not applicable. The
menu bar is look like:
 THAT HELP YOU PERFORM TASK FASTER AND WITH GREAT
EASE. TOOLBAR PROVIDES SHORTCUTS TO MENU
COMMAND. TOOL BAR IS JUST LOCATED JUST BELOW THE
MENU BAR. TWO OF MOST COMMONLY TOOL BAR ARE THE
FORMATTING TOOL BAR AND STANDARD TOOL BAR. THESE
TWO TOOL BAR ARE DISPLAYED JUST BELOW THE TITLE
BAR. AT ANY POINT OF TIME ANY TOOL BAR CAN BE MADE
ON OR OFF THROUGH THE TOOL BAR OPTION OF VIEW
MENU.

Draw
undo open print table copy paste

new Grammar and

Text
save redo spelling
Open cut box
recent
file

Standard tool bar

 FORMATTING
TOOLBAR

Increase and
decrease indent
Font size Bullet and Show/hide
font case numbering sort marks

bold table

italic underline Text effect align

Text spacing Background
color color
subscripts
(C) DRAWING TOOL BAR: THE DRAWING TOOL BAR ON
THE TOP OF WORD CONTAIN DRAWING AND TEXT TOOLS
FOR CREATING GRAPHICS.
(D) RULER BAR: THE RULER BAR ALLOWS YOU TO
FORMAT THE VERTICAL ALIGNMENT OF TEXT IN A
DOCUMENT.
TO DISPLAY THE RULER:
1. CLICK VIEW ON THE MENU BAR.
2.THE OPTION RULER SHOULD HAVE A CHECK MARK NEXT
TO IT. IF IT HAS A CHECK MARK NEXT TO IT, PRESS ESC TO
CLOSE THE MENU. IF IT DOES NOT HAVE A CHECK MARK
NEXT TO IT, CONTINUE O THE NEXT STEP.
3. CLICK RULER. THE RULER NOW APPEARS BELOW THE
TOOLBAR.
 Hanging First Line
Indent Indent
Vertical Ruler

Margin

Horizontal
Ruler

Left Indent
(E) STATUS BAR: THE STATUS BAR DISPLAYS
INFORMATION ABOUT THE CURRENTLY ACTIVE
DOCUMENT. THIS INCLUDE THE PAGE NUMBER THAT
YOU ARE WORKING, THE COLUMN AND LINE NUMBER
OF THE CURSOR POSITION AND SO ON.
CREATING A NEW DOCUMENT
SAVING THE DOCUMENT
OPERATIONS ON TEXT IN DOCUMENT
FILE
 Entering text
 To view the typed text

 To insert text

 Selecting text

 Moving text

 Copying text

 Deleting text

 Finding text

 Replacing text
SELECTING MARGINS
SETTING THE PAPER SIZE
ALIGNING TEXT
SELECTING A FONT AND CHANGING ITS
SIZE
APPLYING BOLD, ITALICS AND
UNDERLINE
CHANGING A CASE
SPACING
 Character spacing: The spacing that exists between two
consecutive characters.
 Line spacing: The spacing that exists between two
consecutive lines.
HEADERS AND FOOTERS
FORMATTING OF PAGE
: BORDER AND SHADING
FIND AND REPLACE
WORKING WITH TABLES
CREATING TABLES
TABLE PROPERTIES
Column properties Cell Properties
INSERTING ROWS AND COLUMNS
DELETING ROWS OR COLUMNS
APPLYING FORMULA
 MERGING AND SPLITTING CELLS

Before Merging

After Merging
SPELL CHECK
USING AUTOCORRECT AND AUTO TEXT
INSERTING BULLETS AND NUMBERING
Before Splitting

After Splitting
WORKING WITH GRAPHICS
PRINTING YOUR WORK
PRINT DIALOG BOX