PRESENTATION ON

INFRASTRUCTURE
ANALYSIS AND SAP
S/4HANA SYSTEM
CONVERSION
PREPARATION
30 JANUARY 2024
Agenda
 How the solution meets ’s requirements
 Your capacity, capability & experience in
delivering the solution.
 Project Implementation Timelines
 Client Engagement Structure & Reporting
 Project Costs & any assumptions made at the
time of drafting the financial proposal.
 Opportunities to streamline costs.
Our Proposed Solution
SAP S/4HANA Supply Chain for Transportation Management, SAP Fleet Management

Advanced Transportation Management

 Shipping and freight-forwarding industries
 Holistic End-to-End Transportation Management
 Early planning based on orders
 Plan combined inbound and outbound deliveries/orders
SAP S/4HANA SUPPLY CHAIN
 Optimized transportation planning
 Peer-to-peer / broadcast tendering
 Advanced charge calculation and freight settlement SAP Licensing Requirements
Suite  Dispute management
SC for Advanced TM is a separately
 Support real-time, data driven decision making with CDS-based
analytics licensed SAP product that does require
Products S/4HANA Supply Chain for
Transportation Management
 Strategic freight management additional licensing to be purchased.

Transportation Management Fleet Management

Digital Core
1. Driver profile, driver management, driver trip evaluation
2. LR reports (Lorry receipts)
3. Vehicle fuel consumption
Enterprise Management 4. GPS tracking
5. Tyre management, tyre movement history,
6. Route management (From to TO destination)
7. Vehicle master, vehicle list, vehicle allocation, vehicle return
check list
8. Trip expense setup
Proposed Solution Vis a Viz Requirements
- Freight Management

Requirement Our Solution

Collaboration web-portal The SAP Transportation Management collaboration portal for carriers (SAP TM
collaboration portal) supports collaborative business processes.
Freight tendering • Freight tendering component is used to tender a road freight order (road FO) to one or
more carriers. You can use a tendering process based on a freight request for quotation
(freight RFQ), or a direct tendering process
Route Planning • In planning, freight units are created on the basis of logistics business documents.
• Capacities can be assigned to these freight units.
• Freight orders are the result of planning.

Load Planning  Optimally utilize loading space on transportation resources

 Find appropriate location for each package / pallet on the truck
 Consider various constraints such as dimensions, vehicle attributes, stacking rules,
loading sequence, flexible split deck
Proposed Solution Vis a Viz Requirements
- Freight Management Cont……
Requirement Our Solution
Costing In freight settlement, a freight order or freight booking provides the basis for the freight
settlement document or a credit memo for a freight order. You use this function to trigger
the verification of an invoice, which has been received from a supplier or carrier, against a
freight settlement document.
Integration to existing IT Fully integrated with all the SAP Modules
systems through interfaces SAP TM can integrate the following SAP ERP order documents:
• Sales orders (SOs)
• Purchase orders (POs)
• Stock transfer orders (STOs)
For each order document that is transferred to SAP TM, one order-based transportation
requirement (OTR) is automatically created in SAP TM.T he ERP order items are listed as
OTR items.
Telematics • SAP TM offers the potential and opportunities to make use of mobile devices

Business Intelligence and Transportation Management analytics provide apps, called overview pages, that show the
Reporting key performance indicators (KPIs) that you need to manage your operational business. At a
glance, you can see all the vital data you need for your daily decision-making. Each
overview page displays information from a different area of TM
 Proposed Solution Vis a Viz Requirements
- Fleet Database
Requirement Our Solution
Fleet listing Fleet listing is a part of Management of Technical objects in Fleet Management, which is the Master
Data component in Fleet Management. Once fleet objects are created within SAP Fleet Management
one is able to view a list of all fleet items created within the system.
Location Users within SAP Fleet Maintenance are able to define the location of each fleet object within the
system, should location be changed they are also able to edit and put in new location without erasing
the previous location data.
Vehicle Make/model This forms part of the vehicles Master Data , where particular information belonging to the different
fleet objects can be captured within THE SAP fleet Management system.
Fleet configuration, weight, capacity This forms part of the vehicles Master Data , where particular information belonging to the different
fleet objects can be captured within THE SAP fleet Management system.
Registration details/chassis number/etc. This forms part of the vehicles Master Data, where particular information belonging to the different fleet
objects can be captured within THE SAP fleet Management system.
Fleet age Users are able to capture manufacturing year which is then used to calculate the fleet age within SAP
Fleet Management.
Warranty information This forms part of the vehicles Master Data, where particular information belonging to the different fleet
objects can be captured within THE SAP fleet Management system.
 Proposed Solution Vis a Viz Requirements
- Fleet Maintenance
Requirement Our Solution
Service plans & tracking With the use of Preventive Maintenance module in SAP Fleet Management users are able to create different service
plans belonging to each fleet object and they are also able to track the status on each of these service plans.

Refurbishment plans Refurbishment plans are also created as a type of a service plan. Different types of fleet objects that qualify for
refurbishment processes can be assigned to the refurbishment plan.

COF plans With the use of Documents Management users are able to update and track COF’s belonging to different fleet objects
and can be attached to the relevant fleet object.

Fleet inspections capturing (checklists) Inspection Checklists are maintained in the Preventive Management module through the use of task list. Where users
are able to define the list of tasks to be done within each checklist.

Outwork tracking Users are able to track work assigned to a third party service provider , as long as the outsourcing and maintenance
orders have been generated within the SAP System.

Claims tracking Claims Tracking can be done within SAP System. Claims orders are created in the Accounting component where order
status can be tracked, this can be created, completed, in process and historical.

Warranty service tracking Master warranties can be defined within fleet maintenance as part of the fleet master data, but through the use the
characteristics component user can define the warrantee time lapse. Where the characteristics is then assigned to the
warranted object i.e. If warrantee ends at 100 000km one is able to track if the fleet component is still valid for the
specified warrantee.
Accident repairs With the use of the Maintenance Processing module in SAP Fleet Management, users are able to manage and track all
accident repairs within the organisation and can also track the different statuses on the different accident repairs.
 Proposed Solution Vis a Viz Requirements
- Legal Compliance
Requirement Our Solution
COF tracking In Transport Management a Trades Compliance Check is generated to ensure that each fleet vehicle before leaving is in compliance
with all the required documentation for that specified route including COF’S. Also with the use of Documents Management users are
able to update and track COF’s belonging to different fleet objects and can be attached to the relevant fleet object.
Vehicle license tracking In Transport Management a Trades Compliance Check is generated to ensure that each fleet vehicle before leaving is in compliance
with all the required documentation for that specified route including Vehicle Licensing. Also with the use of Documents Management
users are able to update and track Vehicle Licenses belonging to different fleet objects and can be attached to the relevant fleet object.
Radio licenses In Transport Management a Trades Compliance Check is generated to ensure that each fleet vehicle before leaving is in compliance
with all the required documentation for that specified route including Radio Licenses. Also with the use of Documents Management
users are able to update and track Radio Licenses belonging to different fleet objects and can be attached to the relevant fleet object.
RT16 tracking In Transport Management a Trades Compliance Check is generated to ensure that each fleet vehicle before leaving is in compliance
with all the required documentation for that specified route including RT16. Also with the use of Documents Management users are
able to update and track RT16 belonging to different fleet objects and can be attached to the relevant fleet object.
RT38 tracking In Transport Management a Trades Compliance Check is generated to ensure that each fleet vehicle before leaving is in compliance
with all the required documentation for that specified route including RT38. Also with the use of Documents Management users are
able to update and track RT38 belonging to different fleet objects and can be attached to the relevant fleet object.
Voluntary inspection reports Users within fleet management are able to pull out previous inspection reports attached or written within the system.

Induced/referred inspections. Users are able to conduct and record induced inspections within the system, this is done through the Preventive Maintenance Module
in Fleet Management.
Lifting equipment statutory Inspections within the SAP Fleet Management Module are done through the Preventive Management module using task lists. Users
inspections (forklifts, tippers, are able to define their inspection rules for each specific inspection, such that when inspections are being carried out the person
skid steers) carrying them out follows those inspection rules.
 Proposed Solution Vis a Viz Requirements
- Workshop Efficiencies
Requirement Our Solution
Unit-life tracking Using measuring points/ counters i.e. time when a certain spare or equipment has been given a shelf
life user are able to track the unit-life.
Failures tracking Through the use of the breakdown Analysis report in Fleet Management users are able to track fleet
failure within the SAP system. Where they are able to see fleet object failure within a specified period of
time.
Failure analysis reports By using the Damage Analysis report, users are able to track and analyse the failures happening and the
database possible causes of the failures which aides users in decision making on how to curb failure or completely
disregard the piece of equipment.
Accident reports. In Fleet Management users are able to log in an accident, specify the damage and record the possible
cause for the accident during notification creation.
Accident Accident investigations within SAP are done in the Environmental Health and Safety module using the
investigations/VCC Accident/Incident log where all investigation results are recorded and kept.
tracker.
Fuel consumptions With the use of the fuel consumption analysis report one is able to track fuel consumption per specified
kilometres i.e. litres/kilometres.
Employee productivity With the use of Workforce Management in SAP Fleet Management users able to track employee time
(artisan/ forepersons) and activities against their work regulations.
 Proposed Solution Vis a Viz Requirements
- Fleet Productivity
Requirement Our Solution
Revenue kilometres & with the use of different KPI’s in Transport management users are able to calculate revenue per
hours tracking. kilometre within the SAP System.
Fuel capturing Fuel can be captured using measuring documents or when fuel orders requesting for fuel are created.
Once these are captured one is able to track fuel consumption and movement.
Fuel consumption With the use of the fuel consumption analysis report one is able to track fuel consumption per specified
tracking kilometres i.e. litres/kilometres.

Route appraisal Route determination in SAP is done in Sales and Distribution. Once these routes have been determined
database they then form the routes database belonging to the organisation. Hence one is able to go into the
routes database to see different routes used within the organisations.
HLs/vehicle HL/Vehicle can be customised so that users are able to capture and track.
Kilometres per vehicle Through the capturing of measuring documents for mileage for each specific fleet object one is able to
track mileage for each fleet object over a desired specified period of time.
HLs/kms HL/kms can be customised so that users are able to capture and track the maximum speed at which a
tyre can carry a load versus the distance to be travelled.
 Proposed Solution Vis a Viz Requirements
- Fleet Costing
Requirement Our Solution
Costs capturing Transportation is often one of the most significant expenses in the supply chain. Effective
transportation management helps reduce costs by optimizing routes, consolidating
shipments, and improving resource utilization. This can result in substantial savings for
businesses. With the use of reports like Cost Analysis reports, users are able to see all the cost
incurred by any fleet object over any specified period of time. Be it service and repairs, fuel
consumption or material consumption.
CostPerKilometer/ Planning costs settings are used in the SAP Transport Management planning cockpit to
CostPerHectolitre calculate transportation-related costs. SAP Transportation Resource Planning can also use
these settings to calculate a distance-based cost rate per means of transport.

Profitability by fleet Profitability Analysis can be used to determine profitability being made by a fleet object for a
designated route. That will be vehicle cost per route (fuel, operation cost) versus the actual
profit made within the route.
 Proposed Solution Vis a Viz Requirements
- Tyre Identification
Requirement Our Solution
Tyre make On creation of different specific tyres within the SAP system one will be able to define the
tyre make for the specific tyre being created.
Brand number As part of the tyre master data one would be able to capture the brand number belonging to
the specific tyre.
Manufacturers serial When tyres are being created as materials within SAP one will also be able to capture the
number serial numbers belonging to the different types of tyres being created.

Tread pattern Tread patterns depth can be tracked using measurement documents. Whenever mileage is
captured on vehicles on which tyres are installed, the mileage is then transferred to the tyres
hence one can measure tyre tread.
RFID tags Radio Frequency Identification Tags can be used to track different tyres and information
retained from these can be fed into SAP through SAP AIL 4.0(SAP-AUTO-ID-INFRASTRUCTUR)
and the RFID software.
 Proposed Solution Vis a Viz Requirements
- Tyre Installation
Requirement Our Solution
RFID tags RFID tags can be defined to be only compatible with a certain type of equipment.

Installation points The system can be set up a way that when a wrong installation is done a warning or error
message can be triggered.
Tyre matching The system can be set up a way that when a wrong installation is done a warning or error
(Brand-for steering message can be triggered.
axle)

Tyre matching (Tread With the use of measurement points users are able to track tyre threads depths, the system
depth) can be set up such that when there is a large difference between tyre threads on installation
it can trigger warning for the variance.
Tyre matching Upon installation tyre pattern should match if they are different the system should be set up
(Pattern purpose) in a way it should flag the difference within the pattern.
 Proposed Solution Vis a Viz Requirements
- Data Collection and Monitoring
Requirement Our Solution
Tyre Pressure Not available
A third party system can be implemented which can meet the requirement and can
automatically transfer readings through SAP interface.
Tread depth Not available
A third party system can be implemented which can meet the requirement and can
automatically transfer readings through SAP interface.
Mileage travelled For every trip made users are able to capture mileage for each trip made, but to capture
automatically a third party system can be implemented which will interface with SAP.
Minimum tread With the use of measurement documents tire thread depth can be measured and when tyre
depth notification thread depth is reached the system can be customised to generate an automatic notification.
 Proposed Solution Vis a Viz Requirements
- Data Collection and Monitoring
Requirement Our Solution
Tyre Pressure Not available
A third party system can be implemented which can meet the requirement and can
automatically transfer readings through SAP interface.
Tread depth Not available
A third party system can be implemented which can meet the requirement and can
automatically transfer readings through SAP interface.
Mileage travelled For every trip made users are able to capture mileage for each trip made, but to capture
automatically a third party system can be implemented which will interface with SAP.
Minimum tread With the use of measurement documents tire thread depth can be measured and when tyre
depth notification thread depth is reached the system can be customised to generate an automatic notification.
Project
Implementation
Timelines
 Client Engagement Structure & Reporting

Project Manager

SAP TM/ Team

Lead

SAP Fleet SAP MM and SAP Technical, Basis

SAP SD
Management WM ABAP, FIORI, Workflow
 Project Costs & any assumptions made at the time of drafting the financial proposal

The basis of the financial proposal are based on the consultant time for the solution implementation:
Deployment Days Cost USD
Deployment 1 80 Days $125,500.00
• Design which will be
used as the template
for the other
deployments
• Data Volumes

Deployment 2 40 Days $80,500.00

Deployment 3 40 Days $80,500.00
Deployment 4 40 Days $80,500.00
Deployment 5 40 Days $80,500.00

Opportunities to streamline costs – minimal as does not have experience in this area.
End of Presentation