WHAT IS

OFFICE
PRODUCTIVIT
Y?
OFFICE PRODUCTIVITY
• IS A CATEGORY OF SOFTWARE THAT
ADDRESSES GENERAL BUSINESS NEEDS
SUCH AS DOCUMENT CREATION,
EMAILS, MEDIA EDITING AND CONTENT
MANAGEMENT. THE TERM IS
ASSOCIATED WITH BROAD PURPOSE
TOOLS THAT ARE USEFUL IN EVERY
INDUSTRY.

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OFFICE PRODUCTIVITY TOOLS
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OFFICE PRODUCTIVITY TOOLS TIME TRACKING
COMMUNICATION

COLLABORATION
MEETINGS

Simplify Schedulin
PROJECT
MANAGEMENT
What is productivity software used for?
Many productivity applications are intended for business use. Employee
productivity -- sometimes referred to as workforce productivity -- is an
assessment of the efficiency of a worker or group of workers.

Examples of office productivity software include word processors, graphics

software and spreadsheet applications. Similarly, a
database management system greatly simplifies the tasks of storing, retrieving
and working with data while also enormously expanding the capabilities of data
manipulation and analysis.

Productivity software, like most types of applications, is increasingly available

for mobile devices. However, mobile productivity apps are generally for basic
tasks like email, note taking and calendar functions, rather than more
substantial tasks such as word processing.
What are the benefits
of using productivity
software?

There are many benefits to

using productivity software,
including the following:
•Increased efficiency. By automating tasks and providing templates and
other tools, productivity software can help users work more quickly and
efficiently.

•Improved accuracy. Automated features can help reduce errors in data

entry and other tasks.

•Greater flexibility. Productivity software often provides a range of ways

to view and manipulate data, making it easier to find the information you
need and tailor it to your specific needs.

•Enhanced collaboration. Many productivity applications now include

features that make it easy to share documents and work on them together
with colleagues, which can improve communication and collaboration.
Examples of Productivity Tools 9
There are many productivity tools available, both as standalone applications and as
part of suites. Here are some of the most popular examples:

Microsoft Office is one of the most well-known suites,Workspace

• Google which includes
is aWord, Excel, Pow
suite that
includes Google Docs, Google
Sheets, Google Slides and Google
Forms.

• Apache Open Office is a popular

Apple iWork is a suite from Apple that inclu
open source suite that includes
Writer for word processing, Calc for
spreadsheets, Impress for
presentations, Draw for graphics
and Base for databases.

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Are there any disadvantages of using productivity software?

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Yes, there can also be some disadvantages to using productivity
software, including the following:

Increased IT support issues Complexity

dependence on
Technology
If employees are not Some productivity
Relying on applications can be
productivity software familiar with the
complex and time-
can make it difficult to software, they might consuming to learn,
work if there are need help from IT which can offset any
technical problems or efficiency gains.
employees don't have support staff to use it
access to a effectively, which can
computer. add to costs.

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How to choose
the right
productivity
software
When choosing productivity software, it's
important to consider your specific needs
and requirements. Below are a few key
points to keep in mind when selecting
productivity software
The types of tasks you need to do
Make a list of the tasks you need to be able to do
with the software. This will help you narrow down
your options.
 How many features you need
If you're just using it for personal use, you might not
need as many features as if you're using it for
business purposes.
 Your budget
Productivity suites can be expensive, so it's
important to consider how much you're willing to
spend. There are also some good free options
available.
 Your level of expertise
If you're not very familiar with computers, you might
want to choose a tool that's relatively easy to use.
Compatibility with other software
Make sure the productivity software you choose is
compatible with any other software you're using.
 Fundamentals
of
Information Systems
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Information Concepts

Data: Information:
Raw facts Collection of facts organized in
such a way that they have
additional value beyond the value
of the facts themselves

Process: Knowledge:
Set of logically related tasks Awareness and understanding of a
performed to achieve a defined set of information
outcome

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Data, Information, and Knowledge
 The Characteristics
of
Valuable Information

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 The Characteristics of Valuable Information

If information is not accurate or complete – People can make po

• Information can be of little val

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 The Value of Information

• Can help people and their Can help managers decide wheth
organizations perform
tasks more efficiently and
effectively

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What Is an Information System?
 The component that helps organizations achieve
their goals, such as increasing profits or improving
customer service
 Input, Processing, Output, Feedback

Input – Gathering and capturing rawProcessing

data – Converting or transfor

• Output – Production of useful • Feedback – Output that is used

information, usually in the to make changes to input or
form of documents and reports processing activities

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Manual and Computerized Information Systems
An information system can be:

Manual Computerized
• Example: Developing patterns and • Example: Using program trading to
trends on graph paper for stock analysis track the market and trade large blocks
of stocks when discrepancies occur

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Computer-Based Information Systems
 Computer
Base
Information
System
(CBIS)
A computer based information system, or CBIS, uses computers to coll
 Computer-Based Information Systems Components

Hardware: Computer equipment used Computer

Software: to perform input,Database:
processing, and output
Organized activities
Telecommunication
collection of facts and information
programs that s: Electronic
govern the operation transmission of
of the computer signals for
communications

Networks: Connect People:

Internet: World’s largest computer Manage,
network Procedures: Strategies, pol
computers and run, program, and
equipment in a maintain the
building, around the
country, and around
the world

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  – Electronic and mobile E-commerce
 – Transaction Processing
 – Management Information
Business  – Decision Support
Information
Systems
Most common types of information
systems used are those designed for: