CHAPTER 3

Microsoft PowerPoint
2010 for Microsoft
Windows
 Introduction to Computer Skills

What is PowerPoint?
 PowerPoint (PPT) is a powerful, easy-to-use
presentation graphics software program which allows
you to create professional-looking electronic slide
shows.
 PPT is used to present information in an organized
manner to an individual or group. Using clip art, sound
clips, movie clips, graphs, organization charts, imported
Web screens, and many other features, you can easily
create a presentation that will impress your audience
and convey your message clearly and professionally.

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 Introduction to Computer Skills

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 Introduction to Computer Skills

Uses of PowerPoint Presentation

 Education – With e-learning and smart classes being
chosen as a common mode of education today,
PowerPoint presentations can help in making education
more interactive and attract students towards the
modified version of studying
 Marketing – In the field of marketing, PowerPoint
presentations can be extremely important. Using graphs
and charts, numbers can be shown more evidently and
clearly which may be ignored by the viewer if being
read

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 Introduction to Computer Skills

Uses of PowerPoint Presentation

 Business – To invite investors or to show the increase or
decrease in profits, MS PowerPoint can be used

 Creating Resumes – Digital resumes can be formed using MS

PowerPoint. Different patterns, photograph, etc. can be added
to the resume

 Depicting Growth – Since both graphics and text can be

added in a presentation, depicting the growth of a company,
business, student’s marks, etc. is easier using PPT

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 Introduction to Computer Skills

Basic Elements of a PowerPoint

Window/Slide
(i) Title Bar: This shows the name/title given by you to the
current presentation. If user do not save the presentation by
any name, default name given by MS PowerPoint appears in
this bar.
(ii) Menu Bar: Contains menu items like insert, views, design,
animations, etc.
(iii) Office Button: MS Office button on the left-most top.
(iv) Formatting Toolbar: Have tools like Bold, Italic, Underline,
Font shape & size etc. to format your data.

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 Introduction to Computer Skills

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 Introduction to Computer Skills

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 Introduction to Computer Skills

(v) Zoom Slider: To zoom in or zoom out your presentation.

(vi) Slide Sorter Pane: This allows us to choose which slides will be shown
in which sequence during the slide show.

(vii) Notes Pane: This allows us to type notes that we may require later
when preparing for the presentation, but they will not be displayed during
the slide show.

(viii) View Buttons: Provides different views of your presentation like :

normal, slide show & slide sorter.

(ix) Slide Pane: This is where we type, format, and otherwise design the
slide.

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 Introduction to Computer Skills

(v) Zoom Slider: To zoom in or zoom out your presentation.

(vi) Slide Sorter Pane: This allows us to choose which slides will be shown
in which sequence during the slide show.

(vii) Notes Pane: This allows us to type notes that we may require later
when preparing for the presentation, but they will not be displayed during
the slide show.

(viii) View Buttons: Provides different views of your presentation like :

normal, slide show & slide sorter.

(ix) Slide Pane: This is where we type, format, and otherwise design the
slide.

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 Introduction to Computer Skills
The Content We Will Cover

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 Introduction to Computer Skills

PowerPoint Ribbon

 During this presentation, we will refer to the PowerPoint

“Ribbon” in terms of navigating the program.
 The Ribbon is the strip of buttons across the top of the
main window.
 Users can access anything the program has to offer
through the Ribbon.
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 Introduction to Computer Skills

Create a New Presentation

 Select “File” then

“New”
 Shortcut: Hold the
Control button,
then press ‘N’ for
“New”

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 Introduction to Computer Skills

Open an Existing Presentation

 Select “File” then

“Open”
 Shortcut: Hold the
Control button,
then press ‘O’ for
“Open”

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 Introduction to Computer Skills

Saving a Presentation

 Select “File” then

“Save As”
 Shortcut: Press f12
to Save the file
with a new name

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 Introduction to Computer Skills

Add a Slide

 Go to the “Home”
ribbon and select
the “New Slide”
button
 Select the Slide
Pane and press
“Enter”

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 Introduction to Computer Skills

Insert Pictures from Files

 Go to the “Insert”
ribbon then select
“Picture”
 Locate the image
file from the folder
to where it is
saved.
 Select “Insert”
from the dialog
box.
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 Introduction to Computer Skills
Insert Clip Art
 Go to the “Insert” ribbon then select “Clip Art”
 Enter search terms in Clip Art search pane on the
right and select image.

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 Introduction to Computer Skills
Format Pictures
 To resize the image, click on the picture to surround the
image with a blue box.
 Drag the corner dot away from the center to make it
larger and toward the center to make it smaller.

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 Introduction to Computer Skills
Format Fonts

 Go to the “Home”
ribbon then make
changes to the
font size and style
of the text.
 This Home tab also
allows you to
change all aspects
of the font size
and style.

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 Introduction to Computer Skills

Insert a Header and Footer

 Go to “Insert” then “Header and Footer”

 This dialog box allows you to add a date
and time on the slide.

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 Introduction to Computer Skills

Insert a Hyperlink

 Go to the “Insert”
ribbon then hover
over “Links” then
select “Hyperlink”
 Copy and Paste
the Link from the
website into the
“Link” box.

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Insert Tables Introduction to Computer Skills

 Go to the “Insert”
ribbon then select
“Table”
 Move the mouse
over the table
illustration to
select the size of
the table you
would like to use.

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 Introduction to Computer Skills

Insert Charts

 Go to the “Insert”
ribbon then select
the “Chart” button.
 Option to choose
from Area, Bar,
Line, Pie and
several other Chart
Options.

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 Introduction
Add a Slide Theme from Gallery to Computer Skills

 Go to the “Design” ribbon

 Select a design theme from the Theme
toolbar.

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 Introduction to Computer Skills

Slide Transitions

 Go to the “Transitions” ribbon

 Select desired Transition from toolbar

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 Introduction to Computer Skills

Rearrange Slides

 To move a slide, click on the slide

thumbnail in the left column
 Drag and drop the slide at the desired location.
 To move consecutive slides at one time,
click and hold the Shift key as you select
the slides you want to move.
 Drag and drop the slides at the desired location.

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 Introduction to Computer Skills

Preview a Presentation
 Go to the “Slide Show” ribbon
 Select the point in the slide show that you
would like to begin viewing.
 From beginning
 From current slide
 The shortcut key is F5

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 Introduction to Computer Skills

View Slides vs. Outlines

 The default view is

Slides
 The second option
is Outline view to
show the slide
show as outline
notes

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 Introduction to Computer Skills

Print Handouts
 Select “File” then
select “Print”
 A dialog box appears
that allows you to
change the printer
and select the
number of copies to
be printed.
 You can also select
to print handouts
of the slideshow.
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this module was created for FICT
LIMKOKWING UNIVERSITY
SIERRA LEONE