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    Manual Scanning - Feasibility - PQD

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    sandhya.iyyanar1992
    This document provides a process qualification summary for manual scanning. It finds the process is currently performed manually with 1 FTE and involves receiving invoices from vendors, categorizing them, saving them to the shared drive and SAP system, and assigning work items. It determines Robotics Process Automation is not feasible due to the complexity of identifying statements/invoices in PDFs. The document provides high-level process steps, time estimates, and dependencies. It recommends the process as a high priority for improvement due to its 0.7 FTE potential savings.

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    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd

    Manual Scanning - Feasibility - PQD

    Uploaded by

    sandhya.iyyanar1992
    49 views7 pages
    This document provides a process qualification summary for manual scanning. It finds the process is currently performed manually with 1 FTE and involves receiving invoices from vendors, categorizing them, saving them to the shared drive and SAP system, and assigning work items. It determines Robotics Process Automation is not feasible due to the complexity of identifying statements/invoices in PDFs. The document provides high-level process steps, time estimates, and dependencies. It recommends the process as a high priority for improvement due to its 0.7 FTE potential savings.

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    Manual Scanning_Feasibility_PQD

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    This document provides a process qualification summary for manual scanning. It finds the process is currently performed manually with 1 FTE and involves receiving invoices from vendors, categorizing them, saving them to the shared drive and SAP system, and assigning work items. It determines Robotics Process Automation is not feasible due to the complexity of identifying statements/invoices in PDFs. The document provides high-level process steps, time estimates, and dependencies. It recommends the process as a high priority for improvement due to its 0.7 FTE potential savings.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    49 views7 pages

    Manual Scanning - Feasibility - PQD

    Uploaded by

    sandhya.iyyanar1992
    This document provides a process qualification summary for manual scanning. It finds the process is currently performed manually with 1 FTE and involves receiving invoices from vendors, categorizing them, saving them to the shared drive and SAP system, and assigning work items. It determines Robotics Process Automation is not feasible due to the complexity of identifying statements/invoices in PDFs. The document provides high-level process steps, time estimates, and dependencies. It recommends the process as a high priority for improvement due to its 0.7 FTE potential savings.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    of 7

    Robotics Process Automation

    Process Qualification Document


    Process Qualification Document Manual
    Scanning

    20th Century Fox – Intercompany Process Improvement Recommendations © Capgemini 2018. All rights reserved | 2
    Task Summary and Recommendations
    Domain: Manual Scanning
    As-Is State: Currently being performed manually

    Key Information RPA Investigation Summary


    • Partially feasible for RPA Implementation Automation
    1760 Statements • Dependency in identifying statement or invoice by BOT in mailbox by opening PDF in mail
    Volumes (Monthly)

    Task Complexity Complex RPA Dependencies


    Communication with Counterparties Yes

    Iteration Frequency Daily N/A

    Systems Used & Integration Check


    Out of Scope

    Name Of
    Purpose of Usage Details IC 1
    Application N/A

    Access T-code in SAP and


    SAP upload the invoice. Assign the H Recommendations
    work item to the team

    Outlook Read emails & Send emails H


    1.UiPath tool
    Save the attachment from
    Shared Drive H
    outlook

    Overall Integration Compatibility H RPA Feasibility: No


    RPA Complexity: High
    Current Headcount : 1 FTE
    1
    Integration Compatibility: RPA Potential Saving:0.7 FTE
    H = Native (high compatibility), M = Custom (medium *RPA data/values are determined as per high-level understanding of As-Is process only, which would be revisited
    compatibility), during key-stroke level business requirement analysis.
    L = Existing 3rd party tools (low compatibility)
    High-level Process steps as-is and with RPA Opportunity
    Manual Scanning– Assessment Summary
    High Level Steps Feasibility Step-wise AHT (Min.) Assessment Feedback Dependencies

    Receive input in PDF from Vendor in GMB Basic Steps


    Yes 30 Sec Outlook
    mailbox
    Categorize the email contains statement or
    No 1 Min Basic Steps Outlook
    invoice based on PDF input
    Save the attachment in shared drive invoices Shared Drive,
    Yes 20 Sec Basic Steps
    from the mailbox Outlook
    Yes
    Login to SAP and navigate to OAWD t code 30 Sec Basic Steps SAP

    Select Location and type of invoice to be


    Yes 30 Sec Basic Steps SAP
    uploaded
    Save the Invoice in SAP by drag and drop
    Yes 30 Sec Basic Steps SAP
    option

    click
    Yes 30 Sec Basic Steps SAP
    the tick box to create the work items in SAP
    Assign the Work items to user from master
    Yes 30 Sec Basic Steps SAP
    file
    Overall Highlights & Study Summary

    Process RPA RPA Current RPA Potential RPA Headcount Suggested


    Process Name
    Group Feasibility* Complexity* Headcount Saving* Potential Saving* Priority!

    Fin Manual Scanning No Complex 1 FTE 0.7 FTE NA High

    *RPA Potential Saving is with respect to improvement in overall efficiency of the process.
    *RPA data/values are determined as per high-level understanding of As-Is process only, which would be revisited during key-stroke level business requirement analysis.
    #Values could not be determined due to non availability of volumetric data.
    @Values applicable only for Handle Special Attention Flag and Valid To Score events.
    ^Values applicable only for 1st dunning and for Resubmission.
    ! Priority definition: P1 – High, P2- Medium, P3- Low
    About Capgemini
    A global leader in consulting, technology services and digital transformation,
    Capgemini is at the forefront of innovation to address the entire breadth of clients’
    opportunities in the evolving world of cloud, digital and platforms. Building on its
    strong 50-year heritage and deep industry-specific expertise, Capgemini enables
    organizations to realize their business ambitions through an array of services from
    strategy to operations. Capgemini is driven by the conviction that the business value
    of technology comes from and through people. It is a multicultural company of
    200,000 team members in over 40 countries. The Group reported 2016 global
    revenues of EUR 12.5 billion.

    Learn more about us at


    www.capgemini.com

    This presentation contains information that may be privileged or confidential


    and is the property of the Capgemini Group.
    Copyright © 2018 Capgemini. All rights reserved.

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