PROJECT

MANAGEMENT
 PROJECT
Complex undertaking that has clear goals
Has definite beginning and an end.
Can be broken down into smaller and specific task.
Projects are observed in all industries like
multimedia, construction, manufacturing, services,
and utilities.
 PROJECT MANAGEMENT
 A series of activities undertaken along the entire lifecycle
of a project, meant to ensure that the objectives of the
project are accomplished.

 Project management requires the application of

knowledge, skills, tools and techniques to successfully
initiate and plan a project, control its execution, manage
the resources and, in the final phase, close the project.
 PROJECT MANAGER
 A person responsible for accomplishing the expected
project objectives, having responsibilities such as creating
clear and attainable project objectives, building the project
requirements, and managing constraints such as time,
costs, scope and quality.
PROJECT LIFE CYCLE
Definition

Planning and
Deployment
Designing

Testing Developers
 TERMINOLOGIES TO
UNDERSTAND PROJECT
MANAGEMENT
 SCOPE
Scope refers to the inputs provided to take the project
from the first step to the last step. The scope
determines the features, boundaries, budget, and
deadlines of the project.
 SCHEDULE
The schedule is a plan for performing a specific work
within a particular time interval and achieving the
desired objective. The schedule refers to the starting
date, the finishing date, and the duration of the
project.
 COST
Cost refers to the process of estimating, allocating,
and monitoring the funds needed in a project, and a
lot of measures to ensure the project is on budget.
 QUALITY
Quality refers to what a customer or a stakeholder requires
from the project deliverables. Quality includes processes
and activities that are to be performed to meet the objectives
and requirements for which it was undertaken.
 RESOURCES
Resources help in carrying out a specific task in a project in
the best possible manner. Resources can be people,
equipment, funds, facilities, or anything else that is needed
to meet the project requirements.
 STAKEHOLDERS
Stakeholders are the ones who have an interest in the
deliverables of the project. Stakeholders can be part of the
project team, project manager, project sponsors, customers,
or users.
 COMMUNICATION
Communication amongst all stakeholders is an essential
aspect of project management for successful project
execution. Improving communication increases the ratio of
success and decreases the probability of risk.
 RISK
A risk is an unexpected event that can affect anything in a
project, people, technology, processes, or resources. Every
project has a certain amount of risks, and to do a successful
project; one must first identify that risk to deal with it
efficiently.
 PROCUREMENT
Procurement refers to the act of obtaining all the materials
and services that are needed to meet the project goals.
Procurement includes the need to purchase, rent, or contract
with some external resources.
 PROCUREMENT
Procurement refers to the act of obtaining all the materials
and services that are needed to meet the project goals.
Procurement includes the need to purchase, rent, or contract
with some external resources.
 WORK BREAKDOWN
Work Breakdown is an efficient deliverable approach that
refers to the division of a task into smaller components. The
smaller parts make the task-independent and more
manageable for the team.
 PROJECT PLANNING
 A series of activities that aim at developing an action plan which, if
followed, ensures that the goals of the project are fulfilled.

 What is to be done?
 When it should be done?
 Who must do it?
 How much does it cost?
DEFINING THE SCOPE OF
YOUR PROJECT
Before a tailor can make you a pair of pants, he needs to
find out certain things about you to make sure that you’ll
like the pants that he’ll make. First, he will have to measure
the length of your legs, the circumference of your thighs
and waistline. Next, he will have to ask you about the type
and color of the fabric.
WBS – WORK
BREAKDOWN
STRUCTURE
 Part of the project plan that defines all the tasks needed to complete
the project.
 Basically a table that lists all the tasks and subtasks.
RULES TO CREATE A WORK
BREAKDOWN STRUCTURE
1.Include 100% of the work necessary to complete the goal.
2.Don't account for any amount of work twice.
3.Focus on outcomes, not actions.
4.A work package should take no less than 8 hours and no more than 80 hours of
effort.
5.Include about three levels of detail.
6.Assign each work package to a specific team or individual.
WHY USE WBS IN PROJECT
MANAGEMENT?
• Estimate the cost of a project.
• Establish dependencies.
• Determine a project timeline and develop a schedule.
• Write a statement of work.
• Assign responsibilities and clarify roles.
• Track the progress of a project.
• Identify risk.
 PROJECT
RESOURCES
• HUMAN RESOURCE
 Refers to the personnel you need to complete your project.
ROLE ASSIGNMENT
ROLE Skills Required Assigned to
Project Manager • Good leadership skills Felix Austria
• Organized
Information Architect • Familiar with website Katrina Zamora
navigation design
• Organized
• Some visual arts skills
Designer • Good visual skills
• Good communication skills
• Good Photography skills
OTHER RESOURCE
 Refers to the materials needed to make complete the project. A project team needs equipment,
funding and other things to finish the project.
Task Resources Source

PROJECT MANAGER (human Ana Belmonte from class

resource)
PERSONAL COMPUTER Use home computer or school PC

PLANNING AND DESIGN DSLR CAMERA for Felix Natividad

documentation
MS WORD for storyboard Available in home computer

MS PAINT for layouting Available in home computer

SCHEDULING PROJECT
MANAGEMENT TASK
PROJECT SCHEDULING
 Planning of task that are needed to be accomplished in order to
complete the project.

 Planning is done based on 3 things

1. Resource
2. Predecessors
3. Time
PREDECESSORS AND
DEPENDENCIES
 Task that needs to be done before other tasks can occur.

Example
 Construction Project : Before you build a house, you need to find a lot first.

 IT Project: Before you create am app or website, you need to find the purpose first.
TIME-TABLE
 Time-bound schedule estimates the length of time it would take to accomplish
a certain task.

 Gantt chart – graphical illustration of the schedule that holds the information
regarding the planned work.
CRITICAL PATH OF THE
PROJECT
 There are some task that if delayed, will greatly affect the course of the project.

 Can the project be completed without the task

 Will the project, in its entirety, be delayed if the task is behind schedule.

Example: House
1. Digging the foundation
2. Building the walls
3. Installing the roof
PROJECT MONITORING
 A checklist that illustrates where you are with your project.

 On a more detailed level, you can monitor your project’s status by using these terminologies.
 Completed – The task has accomplished successfully on time.
 Completed with Delays – The task has been accomplished successfully but took longer than
anticipated.
 Ongoing – The task is currently being worked on.
 Not Completed – The task has not yet started
 Delayed – The task is on going but has exceeded the amount of time that was originally
placed.
 TASKS DURATION TARGET DEADLINE STATUS NEW PREDECESSO RESOURCES
IN DAYS DEADLINE RS
1 PLANNING THE 5
PARTY
2 FIND A VENUE 2 11/01/2023 Completed Adam
3 FIND A 1 11/03/2023 Completed Eve
CATERER
4 SELECT A MENU 1 11/04/2023 Delayed 11/05/2023 3 AXEL
5 Decoration of the 1 12/01/2023 Not completed 1
venue