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File Management

This document discusses file management. It defines what a file is, noting that files are collections of related information that are stored together as single objects by the computer, similar to documents in a filing cabinet. Examples of different types of files are provided, including text documents, spreadsheets, photos, and music. The document also discusses where files are stored, including on a computer's hard drive or removable storage like flash drives. Common Windows folders and storage sizes from bytes to terabytes are outlined.

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Ephraim Njoroge
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17 views13 pages

File Management

This document discusses file management. It defines what a file is, noting that files are collections of related information that are stored together as single objects by the computer, similar to documents in a filing cabinet. Examples of different types of files are provided, including text documents, spreadsheets, photos, and music. The document also discusses where files are stored, including on a computer's hard drive or removable storage like flash drives. Common Windows folders and storage sizes from bytes to terabytes are outlined.

Uploaded by

Ephraim Njoroge
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PPTX, PDF, TXT or read online on Scribd
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File Management

Presented by the MC-NPL Computer Lab

Class Lesson Plans available at:


www.mc-npl.org/class-resources
1
What is a File?
• A collection of related information that the
computer keeps together in one object.
• Like a typed document you might find in a filing
cabinet.
• Examples:
– Text documents (letters, tax forms)
– Spreadsheets (finances)
– Digital Photos (every picture you take is stored in a file)
– Music (every song is stored in a file)

2
Different Kinds of Files
• Files we Create
– Word documents
– Spreadsheets
– Photographs
• Program Files
– Contains the computer code used to run a
program (“exe” files)
• Support Files
– Used by Program Files for displaying icons and
3 playing sounds.
Where are Files stored?
• Hard Drive
– Located inside the computer
– Main storage location
– Contains files you create, program files, and
support files
• Removable Storage
– Can be easily ejected from the computer
– Examples include flash drives and CDs

4
Common
Windows Folders

5
6
7
Slide mechanism

Plug this into the


8 side of the monitor
Open programs showing on the Taskbar

9
You can remove your flash drive.

Make sure ALL windows are closed


and try again!

10
Root of Flash Drive Personal Folder

Business Folder

14
Tip: Deleting from the hard drive would offer two
active options on the dropdown list (pictured below).
The button proper would carry out whichever option
is at the top of the list. In the case imaged below, the
deleted item would be recycled because the “Recycle”
option is at the top of the list.
There is also an opportunity to activate a confirmation
of recycling. In the image, the option to Show recycle
confirmation has not been enabled. Clicking on that
option would enable it.

15
Storage Sizes
The smallest amount of measurable space.
1 byte or 1 B
A single letter in a text file uses 1 byte of storage space.

210 bytes (1,024 bytes)


1 kilobyte or 1 KB
An email takes 10-15 KB.

220 bytes (1,024 kilobytes)


1 megabyte or 1 MB A song takes 4-5 MB.
A high resolution photo takes 4-5 MB

230 bytes (1,024 megabytes)


1 gigabyte or 1 GB Our flash drives hold 2 GB.
A Blu-ray movie takes 25-50 GB

240 bytes (1,024 gigabytes)


1 terabyte or 1 TB Many new computers today come with hard drives that
can hold 1 TB.
16

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