Formatting a

Document
A project by Aashi Singh
TABLE OF CONTENTS
About the project

CHARACTER INSERTING IMAGES

FORMATTING 01
PARAGRAPH
INSERTING SHAPES
FORMATTING

PAGE FORMATTING INSERTING

SYMBOLS
 INTRODUCTION
Document formatting refers to the way a document is laid out on the
page—the way it looks and is visually organized—and it addresses things
like font selection, font size and presentation (like bold or italics),
spacing, margins, alignment, columns, indentation, and lists. Basically,
the mechanics of how the words appear on the page. A well formatting
document is consistent, correct (in terms of meeting any stated
requirements), and easy to read.
01
COMMON TEXT FORMATTING

● Bold, italics, and underline are common

text-formatting features. The “Bold” feature
thickens the text's individual characters, like
this. The italics feature tilts the characters of
text slightly to the right, like this. The
underline feature inserts a line under the
text, like this.
● We can also change fonts of text just need to
select font from the font style menu. Also
we can change font size and font colour by
selecting the colour you want.
APPLYING SCRIPT AND TEXT CASE

For superscript, press Ctrl, Shift, and the Plus

sign (+) at the same time. For subscript, press
Ctrl and the Equal sign (=) at the same time.
To use a keyboard shortcut to change between
lowercase, UPPERCASE, and Capitalize Each
Word, select the text and press SHIFT +
F3 until the case you want is applied.
02
INDENTING PARAGRAPH AND ALIGNING TEXT
● Indentation, the much-maligned formatting
technique, provides readers with a sense of
continuity. Indentations signal to the reader
that she is about to dive into another topic or
start a new section of a novel. There is two
types increase indent and decrease indent.
● Alignment is how text flows in relation to
the rest of the page (or column, table cell,
text box, etc.). There are four main
alignments: left, right, centre, and justified.
Left-aligned text is text that is aligned with a
left edge. Right-aligned text is text that is
aligned with a right edge.
 ADDING BORDERS AND BACKGROUND
You can use paragraph borders to emphasize
important text or to add visual interest to
your document.
● Select a word, line, or paragraph.
● On the Home tab, click the arrow next to the
Borders button.
● In the Borders gallery, click the border style
that you want to apply.
A neutral background will easily keep the
subject as the main focus of the portrait,
but detailed backgrounds can help to tell a
story.
1. Select the word or paragraph that you want
to apply shading to.
2. On the Home tab, in the Paragraph group,
click the arrow next to Shading.
3. Under Theme Colours, click the colour that
you want to use to shade your selection.
03
 PAGE SIZE AND MARGINS
Change the paper size for a specific page
1. Select the text on the pages that you want to
change.
2. On the Format menu, click Document.
3. Click Page Setup.
4. On the Paper Size pop-up menu, select a
paper size.
5. Click OK.
6. On the Apply to pop-up menu, click
Selected text, and then click OK.
Change default margins
● Select Layout > Margins > Custom Margins.
● Set your margins.
● Select Set As Default.
● Confirm your selection.
INSERTING PAGE BREAK AND PAGE BORDER
Page breaks are used to end a page without
filling it with text.
● Click or tap in the document where you
want a page break.
● Go to Insert > Page Break.

A page border is a design tool used to create a

frame outside the margins of each document
page by using a template from a word processor
to create border art on a blank canvas consisting
of clipart images or icons.
● Under Setting on the left, choose the border
style you want. If you want to remove a
border, select None.
● Under Style, select the line style you want.
● Select the arrow under Colour and choose a
border colour.
● Select the arrow under Width and choose the
width you want.
04
INSERTING IMAGES

Adding clip art and pictures to your document

can be a great way to illustrate important
information or add decorative accents to
existing text. You can insert images from your
computer or search Microsoft's extensive
selection of clip art to find the image you need.
Steps to insert image are:
● On the Insert tab,
● click Picture,
● browse to,
● and select the picture you want,
● click Open.
05
INSERTING SHAPES

A SHAPE field is the Drawing Canvas and is

similar to a placeholder, which is
automatically created for any drawn picture.
Drawn pictures (also called vector drawings) are
created from lines, curves, rectangles, and other
objects. AutoShapes are drawn pictures.
Steps to draw shapes:
● Click insert,
● click Shapes,
● select a shape,
● and then click and drag to draw the
shape.
06
INSERTING SYMBOLS

Microsoft Word has a special features called

symbols in which user can insert many
different types of symbols in the document.
MS Word has a variety of symbols, special
characters, fractions, languages, etc. We can
insert the symbols and special characters with
the help of the Symbol dialog box present in MS
Word.

● Go to Insert > Symbol > More Symbols.

● Go to Special Characters.
● Double-click the character that you want
to insert.