Communication in

Project Management
• Fawad
• Faheem
• Asim
• Noman
What is communication?
Communication is the exchange of information
or ideas between individuals or groups using
different methods like speaking, writing, or
non-verbal cues.
Communication in project management:
Communication in project management refers to the
sharing of ideas and opinions between professionals who
are working on similar or related tasks. Usually, a
priority of a project leader, communication in project
management ensures that each professional working on
the project is aware of the goals and expectations.
Types of communication:
 Meetings: Regular team meetings, status update meetings,
kickoff meetings, and milestone review meetings provide
opportunities for face-to-face communication, fostering
collaboration, and discussing project progress.
 Email: An essential tool for written communication, used for
sending updates, sharing documents, discussing issues, and
clarifying information among team members and stakeholders.
 Presentations: Used to convey project plans, updates, or
proposals to stakeholders, clients, or team members. Visual
aids like slides, charts, and graphs enhance the understanding
of complex information.
Types of communication:
 Social Media and Intranet: Utilizing internal social media or
company intranet platforms can facilitate information sharing,
discussions.
 Face-to-Face Communication: Direct, in-person discussions,
workshops, or brainstorming sessions are crucial for building
relationships, resolving conflicts, and fostering a deeper
understanding among team members and announcements
within the organization.
 Virtual Communication Tools: Video conferencing (Zoom,
Skype, etc.) allows for virtual meetings, presentations, and
discussions, enabling teams working remotely or across
different locations to communicate effectively.
Project communication Management:
Project communication management involves the planning,
execution, and monitoring of communication strategies within
a project. It includes identifying stakeholders, determining
communication needs, establishing channels and methods for
information exchange, ensuring clarity in message delivery,
and managing feedback. The goal is to facilitate effective and
timely communication among team members, stakeholders,
and relevant parties to support project success.
Why is communication in project
management important?
Communication in project management is crucial because:
 Ensures Understanding: It fosters a shared understanding
of project goals, roles, and expectations among team
members and stakeholders.
 Facilitates Collaboration: Effective communication
encourages teamwork, collaboration, and knowledge
sharing among project participants.
 Manages Expectations: It helps manage stakeholder
expectations by keeping them informed about progress,
changes, risks, and issues throughout the project.
 Aids Decision-Making: Clear communication provides
necessary information for informed decision-making,
helping to resolve issues and mitigate risks promptly.
 Minimizes Errors: Proper communication reduces
misunderstandings, minimizes errors, and prevents rework
by ensuring everyone is on the same page.
 Builds Relationships: It fosters trust, transparency, and
positive relationships among team members and
stakeholders, contributing to project success.
 Supports Adaptability: Good communication allows for
adaptability to changing circumstances or requirements,
helping the project remain agile.
 Enhances Problem-solving: Open communication
channels facilitate effective problem-solving and conflict
resolution within the project team.
Project communication Management
Processes:
There are three Projects Communication Management
Processes
1)Plan communication Management
2)Manage communication
3)Control communication
Plan Communication Management:
● The process of developing an appropriate approach and
plan for project communications based on stakeholder's
information needs and requirements, and available
organizational assets.
● This belongs to the planning Process Group.
● This process ensures effective information flow and
stakeholder engagement throughout the project lifecycle.
Manage Communications:
● Manage communication is a process of creating, gathering,
disseminating, storing and retrieving of project information
based on the established communication management plan.
● It belongs to the executing Process Group.
● The aim is to facilitate effective and timely information
exchange, address stakeholder needs, and ensure that
communication aligns with project objectives for successful
project outcomes.
Control communications:
● It is the process of monitoring and controlling
communications throughout the entire project lifecycle to
ensure the information needs of project stakeholders are
met.
● It is the part of the Monitoring and controlling Process
Group.
● The goal is to maintain efficient and accurate
communication throughout the project lifecycle to support
project success.
Thank You