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    Bill Tracking System

    Uploaded by

    Sachin Jangid
    The document provides information about a bill tracking system for vendors to submit and check the status of bills online. It describes the process for new vendors to register using their SAP code, email, and PAN number. Existing vendors can login using their credentials. Vendors can enter new bill details by filling fields like PO number, bill number, amount, and comments. They will receive a unique bill entry number and email. Vendors can print bills, submit details of bill submission, resubmit rejected bills, and view bill statuses.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd

    Bill Tracking System

    Uploaded by

    Sachin Jangid
    56 views15 pages
    The document provides information about a bill tracking system for vendors to submit and check the status of bills online. It describes the process for new vendors to register using their SAP code, email, and PAN number. Existing vendors can login using their credentials. Vendors can enter new bill details by filling fields like PO number, bill number, amount, and comments. They will receive a unique bill entry number and email. Vendors can print bills, submit details of bill submission, resubmit rejected bills, and view bill statuses.

    Original Description:

    BILL TRACKING SYSTEM

    Original Title

    BILL TRACKING SYSTEM

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    The document provides information about a bill tracking system for vendors to submit and check the status of bills online. It describes the process for new vendors to register using their SAP code, email, and PAN number. Existing vendors can login using their credentials. Vendors can enter new bill details by filling fields like PO number, bill number, amount, and comments. They will receive a unique bill entry number and email. Vendors can print bills, submit details of bill submission, resubmit rejected bills, and view bill statuses.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    56 views15 pages

    Bill Tracking System

    Uploaded by

    Sachin Jangid
    The document provides information about a bill tracking system for vendors to submit and check the status of bills online. It describes the process for new vendors to register using their SAP code, email, and PAN number. Existing vendors can login using their credentials. Vendors can enter new bill details by filling fields like PO number, bill number, amount, and comments. They will receive a unique bill entry number and email. Vendors can print bills, submit details of bill submission, resubmit rejected bills, and view bill statuses.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    of 15

    BILL

    TRACKING
    SYSTEM
    BILL TRACKING SYSTEM FOR VENDORS
     Bill Tracking System for vendors has been hosted on WEB and can be accessed through
    the Vendor portal available in https://associates.indianoil.co.in/Vendor/ . Vendor can access
    the site from anywhere and can submit the bills and check the status of the submitted bills
    online through the BTS Portal.
     REGISTRATION FOR NEW VENDOR:
    For new registration vendor has to click on “Register Here” link under heading BUSINESS
    PARTNERS as highlighted in the following screen.
    BILL TRACKING SYSTEM FOR VENDORS
     On clicking the link a confirmation box opens as follows.

     If the vendor is not registered with SAP, make sure to contact local IOC office and get the
    registration done before registering in the portal.
    BILL TRACKING SYSTEM FOR VENDORS

     If the vendor has already registered with the SAP, then vendor registration can be continued by
    clicking on YES.
     On click of ‘YES’ following screen will appear. Vendor has to put registered Vendor code also
    called as SAP code, SAP registered e- mail ID and SAP registered PAN no. for registration.
    BILL TRACKING SYSTEM FOR VENDORS

     EXISTING VENDOR LOGIN:


    In case of existing users, vendor has to click on “Bill Tracking System” link under heading
    BUSINESS PARTNERS as highlighted in below.
    BILL TRACKING SYSTEM FOR VENDORS

     Vendor has to login using the credentials sent to the vendor at the time of registration.
    BILL TRACKING SYSTEM FOR VENDORS

     HOME:
    System will validate the user and display the following details of vendor like vendor code,
    vendor name, address etc.
    BILL TRACKING SYSTEM FOR VENDORS
    ENTER BILL DETAILS:
     To create a new bill, vendor needs to click on “Enter Bill Details” link. The following screen
    appears. Vendor has to put PO (Purchase Order) number, Bill No. / Date, Bill Amount (INR),
    comments and Advance Payment. The vendor has to fill due date if Advance Payment is
    selected ‘Yes’. If advance payment is ‘No’, due date need not be filled. After filling all fields
    vendor needs to check the certification / declaration checkbox and click on ‘Save Details’
    button. On successful submission of the details, the system returns a unique Bill Entry Number.
     Also, a mail will be triggered to the registered email ID of the logged in vendor with the Bill
    Entry Number.
    BILL TRACKING SYSTEM FOR VENDORS
    PRINT BILL ENTRY DETAILS:
     Once the details are submitted and unique Bill Entry Number is generated, vendor needs to
    click on “Print Bill Details” link to print the bill details. Vendor has to input the Bill Entry
    Number as below. `
    BILL TRACKING SYSTEM FOR VENDORS

     After clicking on DISPLAY PDF, PDF document opens. Vendor can download and print the
    document which can be sent to the concerned IOC office.
    BILL TRACKING SYSTEM FOR VENDORS

     After clicking on DISPLAY PDF, PDF document opens. Vendor can download and print the document
    which can be sent to the concerned IOC office.

     Once the bill has been submitted / sent to the concerned Indian Oil official/office, the vendor has to go to
    ‘Submission Details’ tab and enter the details about how the bill has been submitted/sent . The modes of
    submission can be ‘By Handing Over’, ’By Register Post’ etc.
     The vendor has to input Bill Entry Number of the submitted bill, Mode of Submission, Submission
    BILL TRACKING SYSTEM FOR VENDORS
    BILL TRACKING SYSTEM FOR VENDORS
    RESUBMIT REJECTED BILLS:
     To resubmit the bills rejected in either SAP or the portal by the IOC official, vendor needs to
    click on “Resubmit Rej. bills” tab. The following screen appears. Vendor has to put valid
    PO(Purchase Order) number and Bill number to fetch the details of the bill.

     On clicking the fetch button a tiny window opens with the bill details as shown below. On
    clicking the submit button, vendor can resubmit the rejected bill. The bill will now be pending
    with the IOC official for further action.
    BILL TRACKING SYSTEM FOR VENDORS
    VIEW BILL DETAILS:
     To check the status of bill, vendor has to click on “View Bill Details” and put SAP PO
    (Purchase Order) number and click on “View Details” as highlighted in the following screen.

     Vendor will get the bill details with status as appearing in the following screen.
    THANK YOU

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