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Applied Productivity Tools

Productivity tools like Microsoft Word, Excel, and Publisher allow users to create professional documents, spreadsheets, and publications. These tools have basic functions like writing, presentation, and numerical skills. Images and illustrations can be inserted into documents using pictures, clip art, shapes, charts, and screenshots. Mail merge allows combining a main document with a data source to create multiple personalized documents like letters and labels. Advanced Excel skills include complex calculations using functions like IF, AVERAGE, COUNTIF, and AVERAGEIF. Effective presentations minimize slides, use clear readable fonts, simple bullet points, relevant visuals, consistent designs, and good contrast.

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40 views60 pages

Applied Productivity Tools

Productivity tools like Microsoft Word, Excel, and Publisher allow users to create professional documents, spreadsheets, and publications. These tools have basic functions like writing, presentation, and numerical skills. Images and illustrations can be inserted into documents using pictures, clip art, shapes, charts, and screenshots. Mail merge allows combining a main document with a data source to create multiple personalized documents like letters and labels. Advanced Excel skills include complex calculations using functions like IF, AVERAGE, COUNTIF, and AVERAGEIF. Effective presentations minimize slides, use clear readable fonts, simple bullet points, relevant visuals, consistent designs, and good contrast.

Uploaded by

lyaffle
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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applied productivity

tools
Productivity Tools
This is also known as productivity software, are
software that people use to create and produce
professional quality documents, presentations,
databases, charts, graphs, and more
The three basic functions of these three productivity tools are:

Microsoft Word Writing skills

Presentation
Microsoft Excel Skills

Numeracy
Microsoft Publisher Skills
Integrating
Illustrations in
Word Processor
An illustration in MS Word is a visualization or drawing
that is in the form of pictures, clip art, shapes, SmartArt,
charts, or screen clippings.
KINDS OF MATERIALS
• Pictures
• Clip Art
• Shapes
• Smart Art
• Chart
• Screenshot
PICTURE
These are electronic or S
digital pictures or
photographs saved in
any local storage
device
TYPES OF PICTURES
FILES
a) .JPG
• Joint Photographic Experts Group
• This can support 16.7 million colors which is
suitable when working with full color photographic
images
• Most photos on the web are in JPEG File
• Does not support transparency
TYPES OF PICTURES
FILES
b) .PNG
• It can display up about 16 million colors
• Supports transparency
• Use for graphics such as logos, icons, and
images
TYPES OF PICTURES
FILES
b) GIF
• Graphics Interchange Format
• Only supports 256 colors
• Often used for simple graphics, logos, and
images with transparency
CLIP ART
Line art drawings or images used as generic representation
for ideas and objects that can be integrated with Word
documents.
SHAPES
Printable objects or materials that
you can integrate in your
document to enhance its
appearance and represent ideas
SMART
ART
Pre-defined sets of different shapes grouped together to form ideas
that are organizational or structural in nature
CHART
This allows you to
represent data
characteristics and trends
in your Word documents
SCREENS
HOT
A realistic image of what you are
discussing. Capturing your
screen
IMAGE
PLACEME
NT
TEXT
WRAPPING
• This is how an image or object interacts with the
surrounding text
• This allows you to move the image in position
where you want it to appear in relation to the text
on your document
Different Characteristics of
Text Wrapping
• In Line with Text
• Square
• Tight
• Through
• Top and Bottom
• Behind Text
• In Front of Text
In Line with
Text
• The default setting for images that are inserted or integrated in your
document
• Totally aligned with the text line
Square
• Image is place within the paragraph in a square pattern like
a frame
Tight
• The text hugs or conforms to the general shape of the
image
Through
• The text takes the contour and shape of the image
Top and
sides.
Bottom
• The text wraps above and below the image but not on the
Behind Text
• The image is placed behind the text, and the text appears on
top of the image.
In Front of Text
• The image is placed in front of the text, and the text wraps
around it.
MAIL MERGE
and
LABEL
MAIL MERGE
A feature that allows you to create documents and
combine or merge them with another document or data file

A word processing feature that allows you to easily create


multiple letters, labels, envelopes, nametags, or catalogue
documents to group of people as stored in a list in a
database or spreadsheet.
THREE COMPONENTS OF
MAIL MERGE
• Form Document
• Data Source
• Merge Document
Form
Document
• This contains the main body
of the message we want to
convey or send
• The main document serves as
the template for your merged
document.
• It contains the text and
formatting that will be the
same for each version of the
document.
Form
Document
Placeholders
Also referred to as Data
Fields or Merge Fields

This marks the position on


your form document where
individual data or
information will be inserted
List or Data
File
This is where the individual
information or data that needs
to be plugged in (merged) to the
form document is placed and
maintained.
Merge Document
This is also a word processing document that is
the generated output after executingthe merge
process.
LABEL
GENERATION
A specific application of mail merge where the goal is to
create multiple labels with different information on each
label.
advanced
SPREADSHEET skills
Advance and Complex Calculations in
Excel
There are four basic computation uses in excel.
Namely addition, subtraction, multiplication, and
division.

Excel follows the PEMDAS.


Parenthesis, Exponents, Multiplication, Division,
Addition, and Subtraction
Relative Reference

All of the cell references

When copied across multiple cells, they change


based on the relative position of rows and
columns.
Absolute Reference
These are cell references that do not change when
copied or filled.
You can use an absolute reference to keep a row
and/or column constant.
These reference cells can be made constant by
inserting $ sign in between or before the row and
column.
Absolute Reference
These reference cells can be made constant by
inserting $ sign in between or before the row and
column.
Functions
These are predefined formula that performs calculations using
specific values in a particular order.
The parts of a function are:

Equal Sign
Function Name Argument
Function Library
IF Formula in Excel

The IF function can perform a logical test and return one


value for a TRUE result, and another for FALSE result.
More than one condition can be tested by nesting IF
functions. The IF function can be combined with logical
functions like AND and OR.
IF Formula in Excel
Syntax: =IF(logical_test,[value_if_true],[value_if_false])
AVERAGE Function
Returns the average (arithmetic mean) of the arguments.
Syntax: =AVERAGE(cells involved)
COUNTIF Function
Use COUNTIF, one of the statistical functions, to count the number of
cells that meet a criterion
Syntax: = COUNT IF (range,criteria)
AVERAGEIF Function
The AVERAGEIF function is a premade function in Excel, which
calculates the average of a range based on a true or false condition.

Syntax: = AVERAGE IF (range,criteria, average range)


advanced presentation
skills
Animation
The process of making the illusion of motion and the
illusion of change by means of the rapid succession of
sequential images that minimally differ from each other.

Microsoft PowerPoint provides several animation styles in


different categories, namely, Entrance, Emphasis, Exit and
Motion Paths. Animations make your presentation more
dynamic.
Hyperlink
A text or object that contains a link to another file,
webpage, a place in a document , a link to new
document, or an email address.

When you hover your pointer over a hyperlink, either it is text


or an image, the arrow changes into a small pointing hand,
called hyperlink cursor
Hyperlink
Creating an Effective
Presentation
MINIMIZE
Keeping slide counts to a minimum
CLARITY
Making sure that the font is readable
to the audience
SIMPLICITY
Using bullets or short sentences

Applying the 6x7 rule


VISUALS
Using Graphics that attract, not
distract the audience
CONSISTENCY
Making your designs uniform
CONTRAST
Using a light font on a dark
background or vice versa

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