ASSET

MANAGEMENT
GAGAYS RESORT, HIMOMORO, MASBATE CITY
November 7, 2023

EDGAR ALLAN T. CAHILIG

Overview

1. Overview of Supply Management

2. Acquisition
3. Inspection and Acceptance of Delivery
4. Recording of Delivery
5. Issuance
6. Inventory and Disposal
 OVERVIEW OF SUPPLY MANAGEMENT

Source / Procuring Entity &

Recipients
 OVERVIEW OF SUPPLY MANAGEMENT

Source / Procuring Entity &

Recipients
 OVERVIEW OF SUPPLY MANAGEMENT

Source / Procuring Entity &

Recipients
 OVERVIEW OF SUPPLY MANAGEMENT

Source / Procuring Entity &

Recipients
 OVERVIEW OF SUPPLY MANAGEMENT

Asset of School (under 4 Big Ticket Items)

 OVERVIEW OF SUPPLY MANAGEMENT

Asset of DepEd
 OVERVIEW OF SUPPLY MANAGEMENT

Delegation of Authority & Responsibility in the Asset Management of DepED

Regional Supply Officer Division Supply Officer District/School Property

Chief
Custodians
Asset Management Division
(Central Office)
 OVERVIEW OF SUPPLY MANAGEMENT

Phases of Property and Supply Management

ACQUISITION UTILIZATION DISPOSITION

• 1. Procurement • 1. Recording & maintaining Ledger Cards • 1. Sale of Unserviceable
• 2. Delivery • 2. Preparation of Issuance of Documents • 2. Transfer of Unserviceable
• 3. Inspection • 3. Preparation of Inventory Report
• 4. Acceptance of
Delivery
ASSET MANAGEMENT

Phases of Property and Supply

Management

ACQUISITION
ASSET MANAGEMENT

ACQUISITION
THRU PURCHASE OR PROCUREMENT
ASSET MANAGEMENT

ACQUISITION
THRU TRANSFER

INTRA-AGENCY

INTER-AGENCY
ASSET MANAGEMENT

ACQUISITION
THRU DONATION

2 Types of Donation

• Donation with Condition - where the donation is

made in consideration of future services or
where the donor imposes certain conditions,
limitations or charges upon the donee

• Donation without Condition

 ASSET MANAGEMENT
ACQUISTION THRU PURCHASE ORDER

INSPECTION AND
ACCEPTANCE OF
DELIVERY
 ASSET MANAGEMENT
ACQUISTION THRU PURCHASE ORDER

INSPECTION AND
ACCEPTANCE OF DELIVERY

The Head of the Procuring Entity

(HOPE) shall constitute an Inspection
Committee to inspect and validate
deliveries.
 SALFORD
EXPRESS

ACQUISTION THRU PURCHASE ORDER

INSPECTION AND ACCEPTANCE OF DELIVERY
 SALFORD
EXPRESS

ACQUISTION THRU PURCHASE ORDER

INSPECTION AND ACCEPTANCE OF DELIVERY
 ASSET MANAGEMENT

INSPECTION AND ACCEPTANCE OF

DELIVERY
SUPPLY OFFICER

Team Leader

Transmit the Delivery Receipt and

Inspection and Acceptance Report to
Inspectorate Team
Provisional Member Regular Member

End-User Representative
ASSET MANAGEMENT Delivery Acceptance

Accepts and Signs

Delivery Receipt and
IAR
DepEd Order No. 041 s. 2021
states that all deliveries from
CO/RO/SDO must be RECEIVED
07/01/2021
by Regional/Division Supply
Albert C. Alano
Officer or School Property
Custodian
 Recording of Delivery,
Issuance, Inventory and
Disposal
DELIVERY RECEIPT (DR) IMPORTANT PARTS
FOR RECORDING
IMPORTANT PARTS
FOR RECORDING
RECORDING OF DELIVERY TO PROPERTY CARD
Appendix 69

PROPERTY CARD

Lubang IS, Compostela Valley

Entity Name : ________________________________________ Fund Cluster: ______________________

Property, Plant and Equipment : DCP Package Lot 4 - Batch 44 (CTI) COV027PPE-18-08-0961
Property Number:_____________________
Description : 50 2-in-1 Tablet, 2 Charging Cart, 1 Wireless Router
Reference/ Receipt Issue/Transfer/ Disposal Balance
Date Amount Remarks
PAR No. Qty. Qty. Office/Officer Qty.

8/3/2018 DR-096354 1 Lubang IS/ Edward V. Cajayon 1 669,555.00

*per PACKAGE not per Item

 Appendix 71

PROPERTY ACKNOWLEDGMENT RECEIPT

Lubang IS, Compostela Valley
Entity Name : ______________________________________
Fund Cluster: ______________________________________ PAR No.: COV027PAR-18-08-0961
_________________

Property Date
Quantity Unit Description Amount
Number Acquired
50 units 2-in-1 Tablet PC - ACER Travelmate
1 package TMP249-G2-MG - Detachable keyboard, Intel Atom COV027PPE-18- 8/3/2018 669,555.00
x5-Z8350 1.44GHz, 4GB RAM, 10.1" HD Multi-touch
Display, 32GB Internal, 32GB External, 32GB Memory 08-0961
Card, 1280x800 Resolution 2MP rear/front Camera,
Installed with Win 10 Pro, MS Office 2016 and
LRMDS
2 units Charging/Storage Cart - Can Store 25
Devices, 2 level compartment shelves storage, Circuit
breaker, Surge Suppressor, Master Cord: 3 meters
1 unit Wireless Router - D Link DIR-842 - 4GB
Ethernet LAN Ports, 1GB WAN Port, Standard and
Protocol IEEE 802.3u, IEEE 802.3a, Dual Band
(300MBPS and 867MBPS)

Received by: Issued by:

Jose dela Cruz
_________________________________________ Edward V. Cajayon
__________________________________________
Signature over Printed Name of End User Signature over Printed Name of Property Custodian
IT Teacher/ Comp. Lab. - Lubang IS
__________________________________ Property Custodian/ Lubang IS
_______________________________
Position/Office Position/Office
8/5/2018
_________________________ 8/5/2018
_________________________
Date Date
RECORDING OF ISSUANCE TO PROPERTY CARD
Appendix 69

PROPERTY CARD

Lubang IS, Compostela Valley

Entity Name : ________________________________________ Fund Cluster: ______________________

Property, Plant and Equipment : DCP Package Lot 4 - Batch 44 (CTI) COV027PPE-18-08-0961
Property Number:_____________________
Description : 50 2-in-1 Tablet, 2 Charging Cart, 1 Wireless Router
Reference/ Receipt Issue/Transfer/ Disposal Balance
Date Amount Remarks
PAR No. Qty. Qty. Office/Officer Qty.

8/3/2018 DR-096354 1 Lubang IS/ Eduard V. Cajayon 1 669,555.00

COV027PAR-
8/5/2018 1 Comp. Lab./ Jose dela Cruz 0 669,555.00 *for comp. lab use only
18-08-0961

*per PACKAGE not per Item

 Requisition and
Issuance of Delivery
Issuance of Deliveries

Requisition and
Issue Slip (RIS)

ICS/PAR

Department of Education
 Important Points to Remember for:
REQUISITION AND ISSUE SLIP (RIS)
For items below 50K - The Head of the
Requisitioning Office shall approve the RIS

For items, equal to or above 50K - The Head of the

Asset Management Office shall approve the RIS

Department of Education
 Issuance of Deliveries

For Non-
Consumable (Semi-
expendable)
Supplies

Department of Education
 Issuance of Deliveries

For Property, Plant and

Equipment

Department of Education
Inventory and Disposal

This Photo by Unknown Author is licensed under CC BY-SA

 Appendix 73

REPORT ON THE PHYSICAL COUNT OF PROPERTY, PLANT AND EQUIPMENT

IT Equipment
________________________________
(Type of Property, Plant and Equipment)
01/11/19
As at ________________________________

Fund Cluster : Edward

________________________________
V. Cajayon Property Custodian Lubang IS 12/31/2018
For which ___(Name of Accountable Officer )__, _ (Official Designation )___, _______(Entity Name )________ is accountable, having assumed such accountability on _(Date of Assumption) .

QUANTITY QUANTITY
PROPERTY UNIT OF UNIT SHORTAGE/OVERAGE
ARTICLE DESCRIPTION per per REMAKS
NUMBER MEASURE VALUE
PROPERTY CARD PHYSICAL COUNT Quantity Value

Computer DCP Lot 4 Batch 44 COV027PPE- package 669,555.00 1 1 0 0

Package 18-08-0961

Certified Correct by: Approved by: Verified by:

Edward V. Cajayon Romeo Danao Miguela De Vera

_______________________________
Signature over Printed Name of Signature over Printed Name of Head of Signature over Printed Name of COA
Inventory Committee Chair and Agency/Entity or Authorized Representative Representative
Members
 Appendix 74
INVENTORY AND INSPECTION REPORT OF UNSERVICEABLE PROPERTY
8/7/2019
As at _________________________________

Lubang IS
Entity Name: _______________________________________ Fund Cluster : _____________________
Edward V. Calayon
______________________________ Property Custodian
______________________________ ______________________________
(Name of Accountable Officer) (Designation) (Station)

INVENTORY INSPECTION and DISPOSAL

DISPOSAL RECORD OF SALES

Accumulated
Date Particulars/ Property Unit Total Accumulated Carrying Appraised
Qty Impairment Remarks
Acquired Articles No. Cost Cost Depreciation Amount Others Value
Losses Sale Transfer Destruction Total OR No. Amount
(Specify)

(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14) (15) (16) (17) (18)
Computer COV027PPE- 669,555.00
8/3/2018 1 669,555.00 133,911.00 0 535,644.00 P 1 1,500.00
Package 18-08-0961

I CERTIFY that I have inspected each I CERTIFY that I have

I HEREBY request inspection and disposition, pursuant to Section 79 of PD 1445, of the property enumerated above. and every article enumerated in this witnessed the disposition of the
report, and that the disposition made articles enumerated on this
thereof was, in my judgment, the best for report this ____day of
the public interest. _____________, _____.
Requested by: Approved by:
Edward V. Calayon Romeo Danao Amelia Macuycuy Miguela Barong
(Signature over Printed Name of (Signature over Printed Name of (Signature over Printed Name of (Signature over Printed Name of
Accountable Officer) Authorized Official) Inspection Officer) Witness)

Property Custodian Principal

(Designation of Accountable Officer) (Designation of Authorized Official)
RECORDING OF DISPOSAL TO PROPERTY CARD
Appendix 69

PROPERTY CARD

Lubang IS, Compostela Valley

Entity Name : ________________________________________ Fund Cluster: ______________________

Property, Plant and Equipment : DCP Package Lot 4 - Batch 44 (CTI) COV027PPE-18-08-0961
Property Number:_____________________
Description : 50 2-in-1 Tablet, 2 Charging Cart, 1 Wireless Router
Reference/ Receipt Issue/Transfer/ Disposal Balance
Date Amount Remarks
PAR No. Qty. Qty. Office/Officer Qty.

8/3/2018 DR-096354 1 Lubang IS/ Eduard V. Calayon 1 669,555.00

COV027PAR- *Disposed as of 8/7/2019
8/5/2018 1 Comp. Lab./ Jose dela Cruz 0 669,555.00
18-08-0961

*per PACKAGE not per Item

THANK YOU
FOR YOUR ATTENTION