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Digital Clean Up

Digital documents and files can accumulate unused, taking up storage space. This document provides guidelines for conducting a digital clean-up to reduce digital trash. It recommends deleting unused apps, duplicate files, and old emails from devices and cloud services. Organizations should also evaluate digital waste regularly to automate deleting expired files and reduce unnecessary data in backups and servers. Tracking storage space before and after cleaning allows seeing how much was freed up through the process. An organized digital clean-up can benefit both individuals and organizations environmentally and financially.

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adacbee
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29 views50 pages

Digital Clean Up

Digital documents and files can accumulate unused, taking up storage space. This document provides guidelines for conducting a digital clean-up to reduce digital trash. It recommends deleting unused apps, duplicate files, and old emails from devices and cloud services. Organizations should also evaluate digital waste regularly to automate deleting expired files and reduce unnecessary data in backups and servers. Tracking storage space before and after cleaning allows seeing how much was freed up through the process. An organized digital clean-up can benefit both individuals and organizations environmentally and financially.

Uploaded by

adacbee
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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DIGITAL

CLEAN-UP
AGENDA
• WHAT IS DIGITAL TRASH
• HOW TO DO A DIGITAL CLEANUP

• HOW TO ORGANIZE A DIGITAL


CLEANUP
• HOW DO I KNOW HOW MUCH I DELETED

• TAKEAWAYS (DID YOU KNOW)


TRIVIA
Internet and its supporting
system produce 900 million
tons of CO2 yearly.
TRIVIA
The global energy consumption
of the internet network will
reach 20% in ten years.
WHAT IS DIGITAL TRASH
DIGITAL TRASH sits in the backups on
servers that provide us with cloud service and
continue consuming electricity.

Ex. Duplicate photos and videos, unnecessary


emails, files, and apps all contribute to digital
pollution.
IMPORTANCE OF DIGITAL
CLEANUP
You can save a huge amount of CO2 by
deleting any unnecessary files, apps, images,
and videos. You can also extend the life of
your technology, feel more balanced, develop
new digital habits, and work more effectively
and with greater satisfaction.
HOW TO DO A DIGITAL
CLEANUP
GUIDELINES FOR INDIVIDUALS

01 Clean your Smartphone Up

02 Clean your PC or Laptop Up

03 Clean your Mailbox UP

04 Make New Arrangements


STEP 1 CLEAN YOUR SMARTPHONE UP

• Remove all applications that you haven’t used


for a while.

• Delete all those unnecessary forgotten old apps


and games that you have downloaded.

• Don’t forget to delete any user accounts


(including emails) that haven’t accessed for a
decade.

• Review your photos and videos and delete the


unnecessary and duplicates
STEP 2 CLEAN YOUR PC OR LAPTOP UP

• Clean your PC and delete files that are duplicates


or have become useless.
• Sort your photos, delete duplicates and the blurry
ones.
• Go through the videos and delete watched or
unnecessary files.
• Archive the important files.
STEP 3 CLEAN YOUR MAILBOX UP

• Filter emails by the oldest one and archive them.

• UNSUBSCRIBE from newsletters you don’t read.

• Select long conversations, pick the newest one and


DELETE everything else.

• Search for common names, addresses, and words


to round up similar emails so you can deal with
them as mass.
STEP 4 MAKE NEW ARRANGEMENTS

• Instead of sending emails, use more co-working


places.

• Stop sending ‘ok’ and ‘thank you’ emails!

• Keep the important files in a cloud in one place and


create less “fast-content”

• Turn off video during a virtual meeting

• Reducing the quality of streaming services, limiting


time on gaming and social media
HOW TO ORGANIZE A
DIGITAL CLEANUP
GUIDELINES FOR ORGANIZATIONS

• The ecological footprint of digital systems can


be greatly reduced by improvements that
businesses and organizations can make.

• It requires the willingness to implement simple


changes and make strategic decisions.
GUIDELINES FOR ORGANIZATIONS

• And to achieve that, you must


evaluate what works and what
doesn’t and how you can make the
system work better for everyone.
WHY SHOULD YOU CARE
01
To reduce organizations’ environmental load and
create a sustainable workflow.

02
Help increase worker satisfaction.

03
The space occupied by backups and unused files on
servers cost actual dollars.
WHY SHOULD YOU CARE
04
There are less security risks and less strain on servers.

05
It increases team morale and unity.

06
Help to create awareness and solve the invisible
problem of digital pollution.
HOW TO REDUCE YOUR ORGANIZATION'S
DIGITAL FOOTPRINT

STEP 1

KNOW WHAT IS TRASH, WHAT IS NOT


• Make an overview of what is business critical.
• What kind of records are required to be kept by the
law.
• Evaluating the efficiency of your digital procedures.
HOW TO REDUCE YOUR ORGANIZATION'S
DIGITAL FOOTPRINT

STEP 2

MAP YOUR DIGITAL WASTE


• Check your backups, e-mails, expired
records and documents.
• What is kept on servers.
• Where large files are kept.
HOW TO REDUCE YOUR ORGANIZATION'S
DIGITAL FOOTPRINT

STEP 3

ORGANIZE A DIGITAL CLEANUP


• Organize a digital cleanup day with everyone.
• Organize a competition, or challenge your co-workers to
participate.
• Encourage IT department in coming up with solutions that
would cut down on wasteful digital practices.
HOW TO REDUCE YOUR ORGANIZATION'S
DIGITAL FOOTPRINT
STEP 4

IMPLEMENT PRACTICES THAT HELP CONTROL


THE DIGITAL WASTE ISSUE:
• Automate deletion of expired files.
• Organize virtual workspace in a way you would organize an
office.
• Have less and more effective video meetings.
• Give up systems that don’t serve you well.
HOW DO I KNOW HOW
MUCH I DELETED
DELETING EMAILS
DELETING EMAILS
CHECK THE CURRENT SIZE OF YOUR MAILBOX.

Go to Outlook > File > Mailbox settings > write down the number of free GB
in your mailbox.
DELETING EMAILS
FILTER EMAILS

Filter emails by the oldest one you have, and collect them into one folder.
DELETING EMAILS
SEARCH

Search for common names, addresses, and words to round up similar e-mails
so you can deal with them as mass. Be bold and click the DELETE button.
DELETING EMAILS
SELECT LONG CONVERSATIONS

Pick the newest one and DELETE everything else. If that is also not relevant,
dare to get rid of the last one, too.
DELETING EMAILS
UNSUBSCRIBE FROM ALL NEWSLETTERS

Unsubscribe from all newsletters that haven’t won your deeper attention. You
won’t be reading them in future, for sure.
DELETING EMAILS
FYI EMAILS (FOR YOUR INFORMATION)

FYI emails (for your information) – just DELETE!


DELETING EMAILS
OK EMAILS

OK emails (chats with a large group of people, that you could do in other
channels) – simply DELETE!
DELETING EMAILS
BLOCK UNWANTED SENDERS

Go to Home view > Junk > Block sender.


DELETING EMAILS
TURN OFF EMAIL NOTIFICATIONS FROM APPS AND SOCIAL
MEDIA.
DELETING EMAILS
DELETE OLD APPOINTMENTS

Delete old appointments from your online calendars. All those overdue appointments pile
up in your calendar folder, and create digital waste. Make deleting them your weekly
routine.
CLEANUP MOBILE
STORAGE
CLEANUP MOBILE STORAGE
WRITE DOWN THE CURRENT STORAGE SPACE LEFT ON YOUR MOBILE
PHONE

Android phones: Menu >


iPhones: Settings > General
Settings > Storage
> Storage
CLEANUP MOBILE STORAGE
DARE TO DELETE EVERYTHING UNNECESSARY

• Your phone should have at least 1 GB memory space free.

• Remove all applications that you haven’t used or used only a


few times.

• Delete all those unnecessary, forgotten, old apps and games


that you have downloaded.

• Delete your phone’s preinstalled applications, but make sure


that you don’t remove system applications.
CLEANUP MOBILE STORAGE
CARE ABOUT YOUR CACHE

On Android phones
• Go to Settings
• Tap the Storage heading
• Find the application you want
to clear
• Clear cache
CLEANUP MOBILE STORAGE
CARE ABOUT YOUR CACHE

On iPhones
• Go Settings
• Safari
• Clear History and Website
Data
• Clear History and Data
CLEANUP MOBILE STORAGE
STORING IN THE CLOUD AND EXTERNAL HARD DRIVES.

External storage is an inexpensive way to store your


memories without worrying about losing them.

• Store your personal photos and videos on external hard


drives.

• Store your important documents in the cloud services, such


as iCloud, Dropbox or Microsoft OneDrive.
CLEANUP MOBILE STORAGE
GO BACK TO THE ORIGINAL STORAGE SIZE OF YOUR PHONE

See the number you wrote down in the


beginning, then check the current size and do
the calculations – how many GBs did you
manage to delete?
TAKEAWAYS
DID YOU KNOW?
If 70 million streaming subscribers were
to lower the video quality of their
streaming services from HD to Standard,
there would be a monthly reduction in 3.5
million tons of CO2
An employee who participates in 15 hours
of online meetings with their camera
turned on, creates 9.4 kg CO2 a month.
Google uses 15,616 MWh of energy
each day
With the energy you use for video
streaming (on average 2hrs per day), you
could commute up to 3000 km or 2000
miles with an electric scooter a year.
Our limitless consumption of data today
needs 3x more energy than all the solar
panels in the world can produce.
Each day 281 Billion emails whoosh
around our planet. It can take more than
23% of our workday, more than 20 weeks
a year.
THANK
YOU

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