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Time Management

This document provides guidance on effective time management. It discusses setting goals and priorities, making a schedule, overcoming delays, and avoiding time wasters. The key steps are to set goals, make a schedule, and revisit your plan regularly. Managing your time well increases productivity, reduces stress, and helps you achieve your goals. It is important to be disciplined with your time by saying "no" to distractions and revising your schedule as needed.

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Aman Niranjan
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126 views16 pages

Time Management

This document provides guidance on effective time management. It discusses setting goals and priorities, making a schedule, overcoming delays, and avoiding time wasters. The key steps are to set goals, make a schedule, and revisit your plan regularly. Managing your time well increases productivity, reduces stress, and helps you achieve your goals. It is important to be disciplined with your time by saying "no" to distractions and revising your schedule as needed.

Uploaded by

Aman Niranjan
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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THE TRUTH ABOUT TIME

MANAGEMENT

• Increases productivity.
• Reduces stress.
• Improves self-esteem.
• Helps achieve balance in life.
• Increases self-confidence
• Helps you reach your goals!
THERE ARE 168 HOURS IN A WEEK
Urgent Not Urgent

Important Do Now Plan to Do

Not Important Reject Resist


• ‘Comfort’ activities, computer
• Minor requests from others
games, net surfing
• Apparent emergencies • Chat, gossip, text, social
• Interruptions and distractions communications
Examine and probe demands. • Daydreaming, doodling over long
Help originators to re-assess. breaks
Wherever possible reject and • Unnecessary adjusting
avoid these tasks. equipment
Habitual ‘comforters’ not true tasks.
Non-productive, de-motivational.
Minimize or cease altogether.
Plan to avoid them.
STEPS TO MANAGING YOUR TIME

• Set goals
• Set reasonable expectations (and
remember that no one’s perfect)

• Make a schedule

• Revisit and revise your plan


REVISIT YOUR VALUES
• Knowing what is most valuable to you gives direction
to your life.

• Your energy should be oriented first toward things that


reflect the values that are most important.

• Examine your values to help you make time


management decisions.
WHERE TO START? SET GOALS!
WHAT IS IMPORTANT?
• Make your goals specific and
concrete. Don’t be vague.

• Set both long-term goals and


short-term ones to support them.

• Set a deadline for your goals.

• Integrate your goals: school,


personal and career.

• Realize that goals change, but


know which goals to stick to!
FROM GOALS…SET PRIORITIES
• What’s important and what isn’t?

• What order do things need to be


done in?

• Once you know what your priorities


are, you need to plan out a schedule
for the semester, the week and the
day.

• Acknowledge the realities of college


schedules.

• Planning may seem hard at first, but


the more you do it, the easier and
more natural it gets.
MAKE A SCHEDULE

Set Up Your Semester Calendar

 Block all important set time obligations.

 Look at the syllabus for the class schedule.


• Note the weight of the activities.
• Highlight all exams and project due dates.

 Work backwards from exams and papers (PERT).

 Study time.

 Time for your sanity.


ORGANIZING YOUR TIME

• Set realistic goals, there are only 24


hours in a day.

• Use spare time to review.

• Study at the same time each day:


make it a habit

• Divide study time into manageable


chunks

• Leave extra time at the end!


FORMS OF DELAYS:

• Ignoring the task, hoping it will go away


• Underestimating how long it will take/overestimating your abilities and
resources
• Telling yourself that poor performance is okay/insisting on perfection
• Doing something else that isn’t very important
• Believing that repeated “minor” delays won’t hurt you
• Talking about rather than doing it
• Putting all your work on only one part of the task
• Becoming paralyzed when having to make choices
HOW TO OVERCOME DELAYS
• Win the mental battle by committing to being on time.
• Set and keep deadlines.
• Organize, schedule & plan.
• Divide a big job into smaller ones.
• Find a way to make a game of your work or make it fun.
• Reward yourself when you’re done.
• Tell your friends and roommates to remind you of
priorities and deadlines.
• Learn to say “no” to time wasters.
TACKLE TIME WASTERS

• Learn to recognize when you’re wasting time.


• Decide what you need to do and can realistically do.
• Learn how to say “NO” when you don’t have time.
• Return calls at your convenience. The phone is a major
time killer.
• Learn to say “I can’t talk right now. I’ll get back to you.”
• Wasting time is often linked to a lack of self-discipline.
• Ask yourself, “Do I really need to do this or not?”
LEARN TO SAY “NO!”
• Avoid the temptation to socialize when you’ve scheduled
work.
• If friends ask you to join them last minute, decline outright, but
ask if you could get together later in the week.
• Socializing is important when you don’t have other things to
worry about!
• Study somewhere you won’t be tempted to chat, watch movies
or YouTube, or use social utilities like Facebook.
• Texts are a major distraction.
REVISE AND PREVIEW:
STAYING ON TOP OF THINGS…

• Immediately note all changes.


• Exam/Paper due date revisions
• Meeting additions/cancellations
• Work schedule changes
• Upcoming visitors, etc., etc…

• Preview the upcoming week making any necessary


adjustments.
• Preview each day to see what might happen…
REVIEW

• Time and energy management can make you more productive


and reduce your stress level.
• The Three Steps
• Set goals
• Make a schedule
• Revisit and revise your plan

• Be tough with your time. Actively avoid procrastination and


time wasters. Learn to say “no” to distractions.
• Employ a variety of time management strategies to maximize
your time.
• Relax and enjoy the extra time that you’ve discovered!
THANK YOU….

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