ADVANCED

SPREADSHEET
SKILLS
 MICROSOFT EXCEL

A software created by Microsoft

that uses spreadsheets with
formulas and functions to
organize numbers and data.
MS EXCEL
THE EXCEL
INTERFACE
WORKSHEET & WORKBOOK
DIFFERENCE
 WORKSHEET
WORKSHEET
• When a row and a column meet, they form
a cell
• Cells are used to record data
• Each cell is uniquely identified using a cell
address
• Columns are usually labelled with letters
like A, B, and C while rows are usually
numbers like 1, 2, 3…
 WORKBOOK
WORKBOOK
• Is a collection of worksheets
• You can delete or add more sheets
to suit your requirements.
• By default, the sheets are named
Sheet1, Sheet2 and so on…
• You can rename the sheet names
according to your needs.
MS EXCEL PARTS AND
ITS FUNCTION
Quick Access Toolbar – The
Quick Access Toolbar is located
to the right of the Microsoft
Office Button. It contains
commands that are used most
often, for example Redo,
Undo and Save
The Ribbon – The Ribbon
contains multiple tabs, each
with several groups of
commands. You will use these
tabs to perform the most
common tasks in Excel.
Command Group – You will
use these tabs to perform the
most common tasks in Excel.
HOME TAB – used to
execute regular
instructions like bold,
underline, copy, and
paste. It is also used to
apply formats to cells in
a worksheet. It contains
Clipboard, Font,
Alignment, Number,
Cells, and Editing.
INSERT TAB – contains
various items that you may
want to insert into a
document. These items
include such things as
tables, word art, hyperlinks,
symbols, charts, signature
line, date & time, shapes,
header, footer, text boxes,
links, boxes, equations and
so on.
Page Layout- allows the
user to control the visual
appearance of the
worksheet when it is printed.
The tab consists of five
major groups: Themes,
Page Setup, Scale to Fit,
Sheet Options, and Arrange.
FORMULAS TAB-
used to insert
functions, outline
the name, produce
the name, review
the formula, etc.
DATA TAB- contains
options mainly for
filtering, sorting, and
manipulating data. It
has options for
importing external
data.
Review Tab- is use for
checking spelling &
grammatical mistakes in
the document, write
comments, track the data
changes and sheet or
workbook protection etc…
VIEW TAB- enables
you to switch between
Normal or Master
Page, and Single Page
or Two-Page Spread
views.
SESSION 3 & 4
 Column – Vertical columns are
Vertical and Horizontal Scroll Bars with alphabetic
numbered
Formula Bar – In the formula bar, you ZoombarControl - Work Sheet feature
The zoom View Option – It helps to
– Horizontal and vertical scroll
Name canBox enter or edit data, a formula, or a
– This Rowshows– A the
row runs
values
horizontallyin Excel
in
such A, change
changes B,
theC. scale
the view
of of
a Excel sheet and
are displayed in an
function that will appear in a specific cell. Excel workbook make it easy to view the data.
worksheet.
address Worksheet
of thethe current
grid
– Issothe layout
thatarea
youyou of
cando a worksheet.
scroll
all through the
selection ortheactive Horizontal
work cell.
on a data rows
spreadsheet,
in its are numbered
divided
worksheets.
into grid ofwith
rowsnumeric
and columns.
values such as 1,
2, 3. Cell – A cell is an intersection of
a column and row. Each cell has
a unique cell address.
 Modify Column Width

Modify the Row Height Insert Rows and Columns

Delete Rows and Columns

Format Text in Bold, Italics or Change the Font Style,Size

Underlined and Color

Add a Border Fill Color

Format Numbers and Dates

Basic Terms in Excel
HOW TO:
Sort Cells
Group Cells
Filter Cells
Format Info as Table
Working with Charts
(Create, Change Type, Layout, Style and Move)
Identify how this table were formatted?
3 day
rd
Freezing Worksheet Panes

Freeze a Column

Freeze a Row

Unfreeze a Pane
Basic Terms in Excel
FORMULA
In Excel, a formula is an expression that operates on values in
a range of cells or a cell. For example, =A1+A2+A3, which
finds the sum of the range of values from cell A1 to cell A3.

FUNCTIONS
Functions are predefined formulas in Excel. They eliminate
laborious manual entry of formulas while giving them human-
friendly names. For example: =SUM(A1:A3). The function
sums all the values from A1 to A3.
 Lab activity

Format you worksheet and create the same table in your

excel file.
2
ND
WEEK EXCEL
Arithmetic Operations
SYMBOLS OPERATIONS EXAMPLE

+ (PLUS SIGN) ADDITION =A1+A2

- (MINUS SIGN) SUBTRACTION =A1-A2

* (ASTERISK) MULTIPLICATION =A1*A2

/ (FORWARD SLASH) DIVISION =A1/A2

^ (EXPONENTATION) RAISES A NUMBER TO A =5^2

POWER
- (NEGATION) NEGATIVE -10

% (PERCENT SIGN) PERCENTAGE =20%

Basic Terms in Excel
BASIC FUNCTIONS

All functions begin with the = sign

After the = sign define the function name

Then there will be an argument. An argument is the cell range

or cell references that are enclosed by parentheses ( ) . If there is
more than one argument, separate each by a ( , ) comma.
1. SUM - The SUM function is the first must-know
formula in Excel. It usually aggregates values
from a selection of columns or rows from your
selected range.

Formula: =SUM(number1,number2…)
Example: =SUM(B2:G2)

7 BASIC EXCEL
FORMULA
2. AVERAGE – The AVERAGE function calculates
the average of supplied numbers.

Formula: =AVERAGE(number1,number2…)
Example: =AVERAGE(B2:B11)

7 BASIC EXCEL
FORMULA
3. COUNT - The COUNT function counts all cells in
a given range that contain only numeric values.

Formula: =COUNT(value1,value2….)
Example: =COUNT(A1:C1)

7 BASIC EXCEL
FORMULA
4. COUNTA - Like the COUNT
function, COUNTA counts all cells in a given rage.
However, it counts all cells regardless of type. That is,
unlike COUNT that only counts numeric, it also counts
dates, times, strings, logical values, errors, empty
string, or text.

Formula: =COUNTA(value1,value2…)
Example: =COUNTA(C2:H2)

7 BASIC EXCEL
FORMULA
5. COUNTIF – Counts the number of cells within a
range that meet the given condition.

Formula: =COUNTIF(range,criteria)
Example: =(COUNTIF(A1:A7,”PASS”)

7 BASIC EXCEL
FORMULA
6. IF - The IF function is often used when you want to
sort your data according to a given logic. The best part
of the IF formula is that you can embed formulas and
function in it.
Formula: =IF(logical_test,[value_if_true],
[value_if_false])
Example: =IF(C2<D3, ‘TRUE’,’FALSE’)

7 BASIC EXCEL
FORMULA
7. VLOOKUP - VLOOKUP stands for 'Vertical
Lookup'. Looks for a value in the leftmost column of a
table, and then returns a value in the same row from a
column you specify.
Formula:
=VLOOKUP(lookup_value,table_array,col_index_n
um,[range_lookup])
Example:=VLOOKUP(2,A1:E10,4)

7 BASIC EXCEL
FORMULA