Exploring the Word Processor

Lesson 5
Welcome To Microsoft Word 2016
 Microsoft Word
Word 2016 is a word processing
application/program that allows you to
create a variety of documents like letters,
flyers, and reports.
 Word Interface
The start screen allows you to create a new
document by choosing from the list of pre-
made templates
Blank Page Overview
 The Ribbon
The Ribbon contains multiple tabs, each with
several groups of tools, it will help you
complete common tasks in Word.
The Ribbon has nine tabs:
1. File 6. References
2. Home 7.Mailings

3. Insert 8. Review
4. Design 9. View
5. Layout 10. Help
 The Ribbon (Cont.)
The Home tab gives you access to some of
the most commonly used commands for
working with Word.
The Home tab is selected by default
whenever you open Word.
 The Ribbon (Cont.)
The Insert tab allows you to insert
pictures, charts, tables, shapes, cover
pages, and more to your document, which
can help you communicate information
visually and add style to your document.
 The Ribbon (Cont.)
The Design tab gives you access to a
variety of design tools, including document
formatting, effects and page borders,
which can give you document a polished
look.
 The Ribbon (Cont.)
The Layout tab allows you to change the
print formatting of your document,
including margin width, page orientation,
page breaks, and more.
 The Ribbon (Cont.)
The References tab allows you to add
footnotes, citations, table of contents,
captions and a bibliography. These tools
are helpful when composing academic
papers.
 The Ribbon (Cont.)
The Mailings tab is used for composing
letters, address envelopes, and creating
labels.
 The Ribbon (Cont.)
The Review tab has Word’s powerful
editing features, such as adding
comments and tracking changes.
 The Ribbon (Cont.)
The View tab allows you to switch between
different views for your document and split
the screen to view two parts of your
document at once.
 The Ribbon (Cont.)
Contextual tabs under Format will
appear on the Ribbon when working
with certain items, such as tables and
pictures.
 The Quick Access Toolbar
Located just above the
Ribbon, the Quick Access
toolbar lets you access
common commands no
matter which tab is selected.
 The Quick Access Toolbar
To add Commands to the Quick Access
Toolbar:
1. Click the drop-down arrow to the right of
the Quick Access toolbar.
2. Select the Commands you wish to add
from the drop-down menu.
3. The Command will be added to the Quick
Access toolbar.
The Quick Access Toolbar Cont.
Step 2 Step 3
 The Ruler
The Ruler is located at the top and
to the left of you document.

Ruler
 The Ruler (Cont.)
To show or hide the Ruler:
1. Click the view tab.
2. Click the check box next to Ruler
show or hide the ruler.
 Document Views
Word 2016 has a variety of viewing options
that change how your document is
displayed.

Print
Mode
Read Web
Mode Mode
Read Mode
In this view, all the
editing tools are
hidden so your
document fills the
screen.
Print Mode

This is the default

view where you
create and edit
your document.
Page
Breaks
Web Layout

It can help you

visualize how
your document
No Page will display as a
Breaks
webpage.
 The Insertion Point
The insertion point is the
blinking vertical line in your
document.
 Selecting Text

1. Place the insertion point next to

the text you wish to select.
2. Click the mouse and while holding
it down drag you mouse over the
text to select it.
 Selecting Text

3. Release the mouse button. You

have selected the text. A highlighted
box will appear over the selected
text.
 Copy and Paste Text
To copy and paste text:
Copying text creates a duplicate of the text.
1. Select the text you wish to copy

2. Click the Copy command on

the Home tab or right click the
selected text and click Copy.
 Copy and Paste Text (Cont.)
3. Place the insertion point where you wish the text to
appear.

4. Click the Paste command on the Home tab or right

click and click paste.
5. Then the copied text will appear.
 Cut and Paste Text
1. Select the text you wish to cut.

2. Click the Cut command

on the Home tab or
right click the selected
text and select cut.
 Cut and Paste Text (Cont.)
3. Place your insertion point where you wish the text to appear.

4. Click the Paste command on the Home tab or

right click and select paste and the text will appear.
 How to Change Font
Word 2016 provides a variety of other
fonts you can use to customize text and
titles.
1. Select the text you wish to change.
How to Change Font (Cont.)
2. On the Home tab click the drop-down arrow next to
the Font box.
3. Move the mouse over the list of font styles, then
select the font you would like to use
4. The font will change
in the document.
 Changing Font Size
1. Select the text you wish to change.
Changing Font Size (Cont.)
2. Select the desired font size formatting
option. Font size drop-down arrow: On
the Home tab, click the Font size drop-
down arrow.
 Font Color
1. Select the text you wish to change.
2. On the Home tab, click the Font Color drop-down
arrow.
3. Move the mouse over the various font colors.
 Font Color (Cont.)
4. Select the font color you wish to use.
The font color will change in the document.
 Highlight Text
Highlighting text can be useful when marking
important text in your document.
1. Select the text you wish to highlight.

2. From the Home tab, click the Text

Highlighter Color drop-down arrow.
3. Select the desired
highlight color.
Bold, Italic, and Underline
1. Select the text you wish to change.
2. On the Home tab click the Bold (B), Italic (I), or
Underline (U) command in the Font group.

3. The selected text will be modified in the document.

 Changing Text Alignment
1. Select the text you wish to modify.
2. On the Home tab, select one of the four alignment
options from the paragraph section
Align Text left
Center
Align Text Right
Justify
 Page Orientation
To change page orientation:
1. Select the Page Layout tab.
2. Click the “Orientation” command in the Page Setup Section.

3. A drop-down menu will appear. Click either “Portrait”

or “Landscape” to change the page orientation.
4. Once one is selected the page will change.
 Changing Page Size
To change the page size:
Word has a variety of predefined page sizes to choose from.
1. Select the “Layout” tab, then click the “Size” command.

2. A drop-down menu will appear.

The current page size is highlighted
 Backstage View
Backstage view gives you various options for saving,
opening a file, printing, and sharing your document.

To access Backstage view:

1. Click the file tab on the
Ribbon. Backstage view will
appear.
Backstage View (Cont.)
 New Document
To begin a new project in Word
1. Select the file tab. Backstage view will appear.
2. Select New, then click a template.

3. A new, document
will appear.
 How to: Open an Existing
Document
1. Navigate to Backstage view, then click Open.

2. Choose “Browse”
How to: Open an Existing
Document (Cont.)
3. The Open dialog box appears. Locate and
select your document, then click Open.
 Save and Save As
In Word there are two says to save a file, SAVE and SAVE
AS.

SAVE is used when a document is open or edited to save

what you are working on.
SAVE AS is used to save the document to a location and
change the name of the document.

It is important to save your document whenever you

start a new project or make changes to an existing one.
Saving early and often can prevent you work from being
lost. You will also need to pay close attention to where
you save the document so it will be easy to find later.
 To Save a Document
1. Locate and select the Save command on the
Quick Access toolbar.

2. If you are saving the document for the first

time Save As will appear in Backstage view.

3. You will then need to choose where to save the

file and give it a file name.
 To Save a Document (Cont.)
4. The Save As dialog box will appear. Select the
location where you wish to save the document.
5. Enter a file name for the document, then click Save.
How To: Export Word to PDF
1. Click the File tab to access Backstage view.
2. Click Export, then select Create PDF/XPS.
How To: Export Word to PDF (Cont.)
3. The Save As dialog box will appear. Select the
location where you wish to export the documents,
enter a file name, then click Publish.
Exporting to Other File Types
A file can also be exported to Word 97-2003 doc,
or a plain-text version

1. Click the file tab to access Backstage view

2. Click Export, then select “Change File Type”
Exporting to Other File Types (Cont.)
3. Select a file type, then click Save As.

Select a common file type,

then click “Save As” to export
 Exporting to Other File Types (Cont.)
4. The Save As dialog box will appear. Select the location
where you wish to export the document, enter a file name,
then click Save.
Exporting to Other File Types (Cont.)
You can also use the
Save As type: drop-down
menu in the Save As
dialog box to save
documents in a variety
of file types.
Common Keystroke Shortcuts
<Ctrl> + <B> Bold font formatting
<Ctrl> + <I> Italics font formatting
<Ctrl> + <U> Underline font
formatting
<Ctrl> + <spacebar> Returns the font
formatting to the
default setting
<Ctrl> + <O> Opens document
<Ctrl> + <S> Saves the current
document
<Ctrl> + <P> Prints the current
document
<Ctrl> + <C> Copies the selected
text or object
<Ctrl> + <V> Pastes any copied or
cut text or object to
the current location
<Ctrl> + <Home> Moves the insertion
point to the beginning
of the document
<End> Moves the insertion
point to the end
ANY QUESTIONS???