JOB
ANALYSIS
COURSE: 22BL12C1
ROLL NO: 2200570033
BY S.SAI PRANITHA
WHAT IS JOB ANALYSIS?
Job analysis is the process of gathering
information about a job. It is, to be more
specific, a systematic investigation of the
tasks, duties and responsibilities necessary
to do a job.
Specially, what the workers does; how to
gets it done, why he does it, skill,
education and training required,
relationship to other jobs, physical
demands, environmental conditions etc,….
USES OF JOB ANALYSIS
Human resource planning: Job analysis helps in forecasting human resource
requirements in terms of knowledge and skills.
Recruitment: Job analysis is used to find out how and when to hire people for future job
openings.
Selection: Without a proper understanding of what is to be done on a job, it is not
possible to select the right person.
Placement: After selecting people, we have to place them on jobs best suited to their
interests, activities and aptitude.
Training: If there is no proper job analysis it will lead to confusion and proper training
cannot be initiated.
Counselling: Managers will be in a position to counsel employees about their careers
when they understand the different jobs in an organisation.
Employee safety: A job analysis will indicate unsafe conditions associated with a job.
Performance appraisal: Only on a proper job analysis being made available will be
possible to assess or compare individuals.
Job design and redesign: Once the jobs are understood properly, it is easy to locate weak
spots and undertake remedial steps.
Job evaluation: Job analysis helps in finding the relative worth of a job, based on criteria
such as degree of difficulty, type of work done, skills and knowledge needed, etc.
PROCESS OF JOB ANALYSIS
Organizational Analysis: It is necessary to first have an overall picture of the various jobs in an
organization.
Selection of representative positions to be analyzed: It is not possible to analyze all the jobs and a
representative sample of jobs can be selected for analysis keeping in mind time and cost
constraints.
Collection of job analysis data: The step involves the collection of data on the characteristics of the
job, the required behaviour and personal qualifications needed to carry out the job effectively.
Preparation of job description: This step involves describing the contents of the job terms of
functions, duties, responsibilities, operations, etc.
Preparation of job specification: The step involves conversion of the job description statements
into a specific job.
METHODS OF COLLECTING JOB ANALYSIS DATA
Job performance: The job analyst actually performs the job in question thus giving
him/her a first hand information of the job in terms of physical effort, hazards,emotional
pressures, social demands and mental requirements.
Observation Method: A job analysis technique where data is gathered by watching
employees work.
Critical Incidents Technique: CIT is a qualitative approach to job analysis which is used to
obtain specific descriptions of work. These incidents can be dissimilar.
Individual Interview Method: Meeting with an employee to determine what his/her job
entails but process is time consuming.
Group Interview Method: Meeting with a number of employees to collectively determine
what their jobs entails.
Technical Conference Method: A job analysis technique that involves extensive input
from the employee’s supervisor. The method does not allow having the employee’s
perception of the task.
Diary Method: requires employees to record their daily activities but the process is very
extensive with a number of days observation’s to be taken into account making the
process expensive.
Structured Questionnaire Method: Workers are given a well-structured questionnaire
which they check and rate from a long list of possible task items.
SOURCES OF JOB ANALYSIS INFORMATION
From the employees who actually perform a job.
From supervisors who watch the workers while doing a
job.
From trade job analysts who are specially appointed to
watch employees performing a job.
CONCLUSION
“ From Job Analysis, specific details of what is being done
and the skills utilized in the job are obtained. Job Analysis
enables the mangers to understand jobs and job structures to
improve work flow or develop techniques to improve
productivity.”
THANK
YOU
