Introduction to Project Execution

Direct & Monitor &

Manage Control
Project Project
Work Work

Perform
Integrated
Change
Control
Deliverables
 Acquire Project Team
This is the process of confirming human
resource availability and obtaining the team
necessary to complete project activities.
 Acquire Project Team
Tools & Techniques
Multi-criteria decision Analysis
Pre-assignment
Acquisition
Negotiation
Virtual Team

Inputs Output
Human Res. Management Plan Project Staff Assignments
E.E.Fs Resource Calendars
OPAs Project Mgt Plan Updates
 Develop Project Team
This is the process of improving competencies,
team member interaction, and overall team
environment to enhance project performance.
 Develop Project Team
Tools & Techniques
Interpersonal Skills
Training
Team-building activities
Ground rules
Co-location
Recognition and rewards
Personnel Assessment tools

Inputs Output
Human Res. Management Plan Team Performance Assessments
Project Staff Assignments EEF Updates
Resource Calendars
 Manage Project Team
This is the process of tracking team
performance, providing feedback, resolving
issues, and managing team changes to optimize
project performance
 Manage Project Team
Tools & Techniques
Observation & conversation
Project performance appraisals
Conflict Management
Interpersonal Skills

Inputs Output
Human Res. Management Plan Change Requests
Project Staff Assignments Project Management Plan Updates
Team Performance Assessments Project Document Updates
Issue Log EEF Updates
Work Performance Reports OPA Updates
OPAs
Conflict Resolution Modes

Forcing

Withdrawing/Avoiding

Smoothing/accommodating

Compromising (give and take) : a lose-lose situation

Collaborating (consensus, commitment)

pf

8
FACTORS THAT INFLUENCE CONFLICT
RESOLUTION METHODS

 Relative importance and intensity of the

conflict.

 Time pressure for resolving the conflict.

 Position taken by persons involved in the

conflict.
pf
ABRAHAM MASLOW'S THEORY OF
NEEDS

pf
 Manage Communications
Manage Communications is the process of
creating, collecting, distributing, storing,
retrieving, and the ultimate disposition of
project information in accordance to the
communications management plan.
 Manage Communications
Tools & Techniques
Communication Technology
Communication Models
Communication Methods
Information Mgt Systems
Performance Reporting

Inputs Output
Communications Mgt Plan Project Communications
Work Performance Reports Project Management Plan Updates
EEFs Project Document Updates
OPAs OPA Updates
 Conduct Procurements
This is the process of obtaining seller
responses, selecting a seller, and
awarding a contract
Conduct Procurements Tools & Techniques
Bidder conference
Proposal evaluation techniques
Independent estimates
Expert Judgment
Advertising
Inputs Analytical Techniques
Procurement Management Plan Procurement negotiations
Procurement Documents
Source Selection Criteria Output
Seller Proposals Selected Sellers
Project Documents Agreements
Make-or-buy decisions Resource Calendars
Procurement Statement of work Change requests
OPAs Project Management Plan Updates
Project Document Updates
Manage Stakeholder Engagement
This is the process of communicating and
working with stakeholders to meet their
needs / expectations, addressing issues as they
arise, and fostering appropriate stakeholder
engagement in project activities throughout the
project life cycle.
 Manage Stakeholder Engagement
Tools & Techniques
Communication methods
Interpersonal Skills
Management Skills

Inputs Output
Stakeholder Management Plan Issue Log
Communications Mgt Plan Change requests
Change log Project Management Plan Updates
OPAs Project Document Updates
Direct and Manage Project Work
This is the process of leading and
performing the work defined in the project
management plan and implementing
approved changes so as to achieve the
project’s objectives.
 Direct and Manage Project Work

Tools & Techniques

Expert Judgment
Project Management Information system
Meetings

Inputs Output
Project Management Plan Deliverables
Approved change requests Work performance data
EEFs Change requests
OPAs Project Management Plan
Updates
Project Document Updates
Monitor and Control Project Work
This is the process of tracking, reviewing,
and regulating the progress of the work to
meet the performance objectives defined in
the approved project management plan.
 Monitor and Control Project Work
Tools & Techniques
Expert Judgment
Analytical Techniques
Project Management Information system
Meetings
Inputs Output
Project Management Plan Change requests
Schedule Forecasts Work performance reports
Cost Forecasts Project Management Plan
Validated Changes Updates
Work Performance Information Project Document Updates
EEFs
OPAs
Perform Integrated Change Control
This is the process of reviewing all change
requests, approving changes and managing
changes to the deliverables, organizational
process assets, project documents and the
project management plan.
 Perform Integrated Change Control
Tools & Techniques
Expert Judgment
Meetings
Change Control tools

Inputs Output
Project Management Plan Approved Change requests
Work performance reports Change log
Change requests Project Management Plan
EEFs Updates
OPAs Project Document Updates
 Control Scope
This is the process of monitoring
the status of the project and
product scope and managing
changes to the scope baseline.
 Control Scope
Tools & Techniques
Variance Analysis

Output
Work performance information
Inputs Change requests
Project Management Plan Project Management Plan
Requirements documentation Updates
Requirements traceability matrix Project Document Updates
Work performance data OPA Updates
OPAs
 Control Schedule
This is the process of monitoring
the status of the project to update
project progress and manage
changes to the schedule baseline.
 Tools & Techniques
Control Schedule Performance Reviews
Project Mgt Software
Scheduling tool
Resource Optimization Techniques
Modeling Techniques
Leads and Lags
Schedule Compression

Inputs Output
Project Management Plan Work performance information
Project Schedule Schedule forecasts
Work performance data Change requests
Project Calendars Project Management Plan Updates
Schedule Data Project Document Updates
OPAs OPA Updates
 Control Costs
This is the process of monitoring
the status of the project to update
project cost and managing changes
to the cost baseline.
 Control Costs Tools & Techniques
Earned Value Management
Forecasting
To-complete Performance Index(TCPI)
Performance Reviews
Project Management Software
Reserve Analysis

Inputs Output
Project Management Plan Work performance information
Project Funding Requirements Cost forecasts
Work performance data Change requests
OPAs Project Management Plan Updates
Project Document Updates
OPA Updates
 Actual Cost
What is the actual cost
incurred for the work
accomplished?
 Planned Value
The time phased cost budget.

What is the estimated value of the

work planned to be done?

How much should you have done

at point X if you followed the
 Earned Value
Work done.

What is the estimated value of the

work actually accomplished – not
money spent?

The basis of performance indices.

 Performance Measurement
The three variables PV, EV and AC are used in
combination to provide performance measures of
whether or not work is being accomplished as
planned at any given point in time.
Status reporting

Progress reporting

Forecasting

Performance reporting
 Memorization Principles
a variance (v) is calculated as a difference.

an index (i) is calculated as a ratio.

earned value is the DRIVER of calculations and is

written down first.

use actual cost for COST calculations.

use planned value for SCHEDULE calculations.

 Forecasting Variables
Independent
Budget at Completion (BAC)

Dependent
Estimate at Completion (EAC) – expected total cost.

Estimate to Complete (ETC) – how much more cost to finish?

Variance at Completion – how much over budget or under

budget?

Performance to complete – after management approval

 Performance to Complete
TCPI = Work Remaining
Funds Remaining
If the result is equal to one, then it means the project is on
course.

If the result is less than one, then it means the project is

incurring cost under runs. i.e. good

If the result is more than one, then it means the project is

incurring cost over runs. i.e. bad
 Control Quality
This is the process of monitoring
and recording results of executing
the quality activities to assess
performance and recommend
necessary changes
 Control Quality Tools & Techniques
Seven basic quality tools
Statistical Sampling
Inspection
Approved Change requests review

Inputs Output
Project Management Plan Quality Control Measurements
Quality Metrics Validated changes
Quality Checklists Verified Deliverables
Work performance data Work performance Information
Approved change requests Change requests
Deliverables Project Management Plan Updates
Project documents Project Document Updates
OPAs OPA Updates
Perform Quality Assurance
This is the process of auditing the
quality requirements and the results
from quality control measurements to
ensure that appropriate quality
standards and operational definitions
are used in the production of the
deliverables.
 Perform Quality Assurance
Tools & Techniques
Quality Management and Control
tools
Quality Audits
Process Analysis

Inputs Output
Quality Management Plan Change requests
Process Improvement Plan Project Management Plan
Quality Metrics Updates
Quality Control Measurements Project Document Updates
Project documents OPA Updates
OPAs
 Validate Scope
This is the process of formalizing
acceptance of the completed project
deliverables.
 Validate Scope
Tools & Techniques
Inspection
Group decision-making techniques

Inputs Output
Project Management Plan Accepted deliverables
Requirements documentation Change requests
Requirements traceability matrix Work performance information
Verified deliverables Project Document Updates
Work performance data
Control Communications
This is the process of monitoring and
controlling communications
throughout the entire project life
cycle to ensure the information needs
of the project stakeholders are met.
 Control Communications
Tools & Techniques
Information Management Systems
Expert Judgment
Meetings

Inputs Output
Project Management Plan Work performance information
Project Communications Change requests
Issue Log Project Management Plan Updates
Work performance data Project Document Updates
OPAs OPA Updates
 Control Risks
This is the process of implementing
risk response plans, tracking
identified risks, monitoring residual
risks, identifying new risks and
evaluating risk process effectiveness
throughout the project.
 Control Risks Tools & Techniques
Risk reassessment
Risk audits
Variance and trend analysis
Technical performance measurements
Reserve Analysis
Meetings

Inputs Output
Project Management Plan Work performance information
Risk Register Change requests
Work performance data Project Management Plan Updates
Work performance reports Project Document Updates
OPA Updates
Control Procurements
This is the process of managing
procurement relationships,
monitoring contract performance and
making changes and corrections to
contracts as appropriate.
Control Procurements Tools & Techniques
Contract change control system
Procurement performance reviews
Inspections and audits
Performance reporting
Payment system
Claims administration
Records management system
Inputs
Project Management Plan Output
Procurement documents Work performance information
Agreements Change requests
Approved Change requests Project Management Plan Updates
Work performance data Project Document Updates
Work performance reports OPA Updates
Control Stakeholder Engagement
This is the process of monitoring
overall project stakeholder
relationships and adjusting strategies
and plans for engaging stakeholders.
 Control Stakeholder Engagements
Tools & Techniques
Information Management systems
Expert Judgment
Meetings

Inputs Output
Project Management Plan Work performance information
Issue Log Change requests
Work performance data Project Management Plan Updates
Project documents Project Document Updates
OPA Updates
Close Procurements
This is the process of closing all
procurements, finalizing open claims,
updating records to reflect final
results, and archiving such
information for future use.
 Close Procurements
Tools & Techniques
Procurement audits
Procurement negotiations
Records Management System

Inputs Output
Project Management Plan Closed Procurements
Procurement documents OPA Updates
Close Project or Phase
This is the process of finalizing all
activities across all of the Project
Management Process Groups to
formally complete the project or phase.
 Close Project or Phase
Tools & Techniques
Expert Judgment
Analytical techniques
Meetings

Inputs Output
Project Management Plan Final product, service, or result
Accepted Deliverables transition
OPAs OPA Updates