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Microsoft Excel 2016

Lecturer: Dr. Nguyen Lap Luat

Topics

Lecture 1: Overview
Lecture 2: Working with MS Excel 2016
Lecture 3: Using Office Backstage
Lecture 4: Using Basic Formulas
Lecture 5: Using Functions
Lecture 6: Formatting Cells And Ranges
Lecture 7: Formatting and Managing Worksheets
Lecture 8: Working with Data and Macros
Lecture 9: Using Advanced Formulas (Optional)

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 Reference Books

1. 2016 - Microsoft Excel 2016 Step by Step 1st Edition

2. 2016 - Excel 2016 Formulas and Functions

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Microsoft Excel 2016

Lecture 1
Overview

Lecturer: Dr. Nguyen Lap Luat

Objectives

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Software Orientation

– Excel 2016 provides powerful tools to organize, analyze, manage, and share
information.
– The foundation of Excel and locations where you do your work are cells,
rows, and columns within a worksheet, and worksheets as part of a
workbook.
– The tools you use while working in Excel are located on the ribbon across the
top of the window. The ribbon is organized into task-oriented command
tabs.
– Each tab is divided into task-specific command groups with commands and
options that relate to the group name.
– You can customize the ribbon with new such as the Developer and Add-Ins
tabs. The figure on the next slide shows the ribbon.

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Software Orientation

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Starting Excel

– Click Start, All apps, and then Excel 2016 to open Excel.
– Excel opens to a list of templates.
– Typically, you will open a Blank workbook or open a previous file.
– A workbook, or spreadsheet file, can be compared to a physical
book with many pages.
– When you open a blank workbook, the temporary filename (Book1)
and the program name (Excel) appear in the title bar at the top of
the screen.
– Book1 (or Book2, Book3, and so on) is a temporary title for your
workbook until you save the workbook with a name of your choice.

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Starting Excel

– The new workbook contains one worksheet (Sheet1) by

default.
– The sheet tabs are located just above the Status bar and
are identified as Sheet1, Sheet2, and Sheet3. (Think of
these as pages.)
– Rename worksheets to identify their content.
– Add worksheets with the New sheet (+) button as needed.

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Step by Step: Start Excel

– Be sure Microsoft Excel is installed on your computer. Then

perform the following steps:
1. With the Windows desktop displayed, click the Start
button in the lower-left corner of the Windows 10 screen.
2. Click All apps near the bottom of the Start menu.
3. In the list of applications, scroll down as necessary and
click Excel 2016. The Excel window opens to display recent
Excel files you’ve opened and examples of templates you
can use (see the figure on the next slide).

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 Step by Step: Start Excel

4. Click Blank workbook. A blank workbook opens, and the worksheet

named Sheet1 appears.

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Step by Step: Start Excel

– A worksheet is a grid composed of rows, columns, and cells.

– Each worksheet column starts at the top of the worksheet and
goes to the bottom of the worksheet and is identified by a letter.
– Each row starts at the left edge of the worksheet and continues to
the right and is identified by a number.
– Each box, or cell, on the grid is identified by the intersection of a
column and a row.
– Enter information by typing it into the active cell (also called the
current or highlighted cell), which is outlined by a bold rectangle.

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Working in the Excel Window

– When you launch Excel and click Blank workbook, the

program opens a new workbook and displays a blank
worksheet.
– The Quick Access Toolbar on the left side of the title bar,
above the ribbon gives you fast and easy access to the tools
you use most often. It appears. You can move the toolbar
below the ribbon if you want it closer to your work area.
– You can modify the commands on the toolbar so that it
contains only commands you use most frequently.

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Step by Step: Use the Onscreen
Tools

– USE the blank workbook you opened in the previous exercise to perform
these steps:
1. Point to each icon on the Quick Access Toolbar and read the
description that appears as a ScreenTip.
2. On the right side of the Quick
Access Toolbar, click the drop-
down arrow. From the drop-down
list, select Open. The Open icon is
added to the Quick Access Toolbar.
Click the down arrow again and
select Quick Print from the drop-
down list (see right).

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Step by Step: Use the Onscreen
Tools

3. Next, right-click anywhere on the Quick Access Toolbar and then select Show Quick
Access Toolbar Below the Ribbon.
4. Right-click the Home tab and click Collapse the Ribbon. Only the tabs remain on
display, increasing the workspace.
5. Right-click the Home tab again and choose Collapse the Ribbon. The ribbon
commands are visible again.
6. On the right side of the Quick Access Toolbar (now below the ribbon), click the drop-
down arrow. Click Show Above the Ribbon.
7. Right-click the Open command and select Remove from Quick Access Toolbar.
8. On the right side of the Quick Access Toolbar, click the drop-down arrow and click
Quick Print to remove the checkmark and remove the Quick Print icon from the
Quick Access Toolbar.
9. CLOSE Excel.

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Changing Workbook and
Window Views

– The View tab holds commands for controlling the

appearance of the displayed workbook.
– You can also open and arrange new windows and split
windows for side-by-side views of different parts of your
workbook.
– Some groups on the ribbon tabs have an arrow in their
lower-right corner called a Dialog Box Launcher, which
opens a dialog box or a task pane with more options.

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Step by Step: Change the
Workbook View

– LAUNCH Excel and start a new workbook.

1. If necessary, click the
Home tab to activate it.
2. Select cell A1 to make it
active. Then type 456 and
press Tab.
3. In the lower-right corner
of the Font group, click
the Dialog Box Launcher
arrow. The Format Cells
dialog box shown here
opens.

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Step by Step: Change the
Workbook View

4. Notice that the Font tab of the dialog box is active. Scroll down in the
Font list, click Cambria, and then click OK. Cell B1 is the active cell
now.
5. Type 456 in this cell and then press Tab. Notice the difference in
appearance between A1 and B1.
6. Click the View tab.
7. In the Workbook Views group, click Page Layout. In this view, you can
see the margins, where pages break, and you can add a header or
footer (see the figure on the next slide).
8. In the Workbook Views group, click Normal to return the worksheet
to the Normal view.

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Step by Step: Change the
Workbook View

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Splitting the Window

– When a worksheet contains a lot of data, you can see only a

small portion of the worksheet in Excel’s Normal and Page
Layout views.
– The Split command enables to view the worksheet in two
panes or four quadrants.
– The Split command lets you use the scroll bars on the right
and at the bottom of the window to display different sections
of the worksheet at the same time so you can compare or
contrast data or see what effect a change in one part of the
worksheet might have on a distant part of the worksheet.
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Step by Step: Split the Window

– USE the worksheet you left open in the previous exercise or type 456 in cells A1
and B1 in a new workbook.
1. Click cell F1 to make it active.
2. On the View tab, click Split. Notice that the screen is split vertically in two
different panes.
3. In the horizontal scroll bar of the right pane, hold down the right arrow until
you see cell AA1. Notice that you can still see cells A1 and B1 in the left pane.
4. Click Split again. The screen is no longer split.
5. Click in cell A17 and click Split. The screen is split horizontally in two different
panes.
6. Click Split again. The screen is no longer split.

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Step by Step: Split the Window

7. Click in cell F14 and click Split. The screen is split into four
panes this time.
8. Choose the lower-right quadrant by clicking any cell in that
pane, and then scroll down to display row 40.
9. In cell H40, type 236 and press Enter. The data you entered in
cells A1 and B1 should be visible along with what you just
entered in cell H40 (see the figure on the next slide).
10. Click Split to remove the split. The data in cell H40 is no longer
visible.
– CLOSE the workbook and do not save. LEAVE Excel open.

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Step by Step: Split the Window

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Working with an Existing
Workbook

– Many workbooks require frequent updating because existing data has

changed or new data must be added.
– Workers frequently open an existing workbook, update information, and
then save the workbook to be revised later.
– Often, files are created and then used or updated by others.
– Filenames should reflect the type of data contained in the file and be
descriptive so you can locate and retrieve files quickly.
– Filenames can be up to 255 characters long, including the filename
extension.
– Most people use short descriptive filenames that clearly identify the
content of the workbook.

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Navigating a Worksheet

– An Excel worksheet can contain more than one million

rows and more than sixteen thousand columns.
– There are several ways to navigate through worksheets
that contain numerous rows and columns:
• Arrow keys
• Scroll bars
• The mouse

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Step by Step: Navigate a
Worksheet

– Click the File tab, click Open, and then click Browse. In the Open
dialog box, select 01 Contoso Employee Info, and then click
Open.
1. Press Ctrl+End to move to the end of the worksheet (cell D27).
2. Press Ctrl+Home to move to the beginning of the worksheet
(cell A1).
3. Click in the Name Box, type A3, and then press Enter to make
the cell active.
4. Press Ctrl+Down Arrow to go to the last row of data (cell A27).

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Step by Step: Navigate a
Worksheet

5. Press Ctrl+Right Arrow. Cell D27, the last column in the range
of data, becomes the active cell.
6. Press Ctrl+Down Arrow. The last possible row in the worksheet
displays.
7. Press Ctrl+Home.
8. Use the vertical scroll bar to navigate from the beginning to the
end of the data.
9. If your mouse has a wheel button, roll the wheel button
forward and back to quickly scroll through the worksheet.
– LEAVE the workbook open for the next exercise.

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Navigating Data with the Go
To Command

– The workbook used in these exercises is neither long nor

particularly complicated. When dealing with much larger
databases, or longer sets of workbooks, you might wish you
had some easier means to get around the data than just
scrolling.
– The Name Box indicates the current cell you are in as well as
gives you the opportunity to name the cell or a range.
– The Go To command can take you to particular points in a
worksheet, including cells and cell ranges that you name
yourself.
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Step by Step: Navigate Data
with the Go To Command

– USE the 01 Contoso Employee Info workbook from the previous exercise.
1. Select cell A17.
2. In the Name Box to the left of the formula bar, select A17.
3. Delete A17, type MedAssts, and then press Enter.
4. Select cell M11.
5. On the Home tab, in the Editing group,
click Find & Select. Click Go To.
The Go To dialog box appears
(see right).
6. In the Go to list, click MedAssts and
then click OK. Cell A17 becomes active.

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Step by Step: Navigate Data
with the Go To Command

7. Click Find & Select again and then

click Go To Special. The Go To
Special dialog box appears, as seen
here.
8. In the Go To Special dialog box,
click Last cell.
9. Click OK. Cell D27 becomes the
active cell. The last cell is the
lower-right cell in the worksheet
with contents or formatting.
– CLOSE the workbook and do not save. CLOSE Excel.

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