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MS WORD Parts and Function

MS Word has several key parts and functions that allow users to create and edit documents. The ribbon contains tabs like Home, Insert, and Page Layout that provide tools for common tasks. Other parts include the ruler, scroll bars, and status bar. Users can switch between views like Print Layout and Read Mode. MS Word is widely used for education, work, and publishing documents.

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1K views36 pages

MS WORD Parts and Function

MS Word has several key parts and functions that allow users to create and edit documents. The ribbon contains tabs like Home, Insert, and Page Layout that provide tools for common tasks. Other parts include the ruler, scroll bars, and status bar. Users can switch between views like Print Layout and Read Mode. MS Word is widely used for education, work, and publishing documents.

Uploaded by

Joy
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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MS WORD:

IT'S PARTS &


FUNCTION
GROUP 6
AULO, JHOMAR
GABATINO, KRIZEAN
BLANZA, PRECIOUS
HANGDAAN, HALEY
HULAR, SHAINE
MUAN, VALERIE
RIVERA, JZ
OBJECTIVES

• TO KNOW THE DEFINITION OF


MICROSOFT WORD
• TO DISCUSS THE FUNCTION OF MS
WORD
• TO DIFFERENTIATE THE DIFFERENT
PARTS OF MS WORD

LETS GET STARTED


WHAT IS MS WORD?
WHAT IS MS WORD?

RICHARD
BRODIE

CHARLES SIMONYI
USES OF MS WORD
Given below are the different fields in which MS Word is used and simplifies the work
of an individual:
• In Education: It is considered as one of the simplest tools which can be used by both
teachers and students. Creating notes is easier using MS Word as they can be made
more interactive by adding shapes and images. It is also convenient to make
assignments on MS Word and submitting them online
• In Workplace: Submitting letters, bills, creating reports, letterheads, sample
documents, can all easily be done using MS Word
• Creating & Updating Resume: One of the best tools to create your resumes and is
easy to edit and make changes in it as per your experience
• For Authors: Since separate options are available for bibliography, table of contents,
etc., it is the best tool which can be used by authors for writing books and adjusting
it as per the layout and alignment of your choice
WORD INTERFACE

When Word is opened the Word Start Screen will appear.

The start screen allows you to create a new document by choosing from the list of pre-made templates.
BLANK PAGE OVERVIEW
THE RIBBON
The Ribbon contains multiple tabs, each with several groups
of tools. The tools provided in the ribbon will help you
complete common tasks in Word.

The Ribbon has eleven tabs:


• File
• Home
• Insert _____________________________________
• Draw
• Design
• Layout
• References
• Mailings
• Review
• View
• Help
HOME TAB
The Home tab gives you access to some of the most commonly
used commands for working with Word, including copying and
pasting, formatting, aligning paragraphs, and choosing document
styles.

The Home tab is selected by default whenever you open Word.


INSERT TAB
The Insert tab allows you to insert pictures, charts, tables, shapes,
cover pages, and more to your document, which can help you
communicate information visually and add style to your
document.
DRAW TAB
The Draw tab offers three types of drawing textures: pen, pencil,
and highlighter, each with a different look. To choose one, simply
click it and you're ready to start drawing. If you want to change
its color or thickness, click the drop-down arrow next to the pen
and select your preference.
DESIGN TAB
The Design tab gives you access to a variety of design tools,
including document formatting, effects and page borders, which
can give you document a polished look.
LAYOUT TAB
The Layout tab allows you to change the print formatting of your
document, including margin width, page orientation, page breaks,
and more. These tools will be helpful when preparing to print a
document.
REFERENCES
TAB
The References tab allows you to add footnotes, citations, table of
contents, captions and a bibliography. These tools are helpful
when composing academic papers.
MAILINGS TAB
The Mailings tab is used for composing letters, address
envelopes, and creating labels. It is useful when you are mailing a
large number of letters.
VIEW TAB
The View tab allows you to switch between different views for
your document and split the screen to view two parts of your
document at once. These tools will also be helpful when
preparing to print a document.
HELP TAB
The Help tab provides access to this help file (Online Help),
which can also be accessed at any time by pressing the F1 key.
This button will open a new window that gives you access to
frequently asked support questions and ways to talk directly with
a representative.
THE QUICK
ACCESS
TOOLBAR
Located just above the Ribbon, the Quick Access toolbar
lets you access common commands no matter which tab is
selected. By default, it shows the Save, and Undo
commands. You can add other tools depending on your
preference.
To add Commands to the Quick Access Toolbar:
1.Click the drop-down arrow to the right of the Quick
Access toolbar.
2.Select the Commands you wish to add from the drop-
down menu. To choose from more commands, select more
commands
3.The Command will be added to the Quick Access toolbar.
THE RULER
The Ruler is located at the top
and to the left of your
document. It makes it easier
to adjust you document with
precision. If you want, you
can hide the Ruler to create To show or hide the Ruler:
more screen space. 1.Click the view tab.
2.Click the check box next to Ruler show or hide the ruler.
THE INSERTION
POINT
The insertion point is the blinking vertical
line in your document. It indicates where
you can enter text on the page.

Blank document: When a new, document


opens, the insertion point is in the top left
corner of the page.
SCROLL BAR
A horizontal scroll bar enables the user to
scroll the content of a window to the left
or right. A vertical scroll bar enables the
user to scroll the content up or down.
TITLE BAR
The Title Bar in MS Word is present
beside the Quick Access Toolbar. The
main function of this title bar is to show
the details or title of the document that is
currently open. The title bar is present
and displayed in almost all computer
applications. However, its function in
each of these may vary.
THE BACKSTAGE
VIEW
Backstage view gives you various options
for saving, opening a file, printing, and
sharing your document.

To access Backstage view:


1.Click the file tab on the Ribbon.
Backstage view will appear.
SAVE AND SAVE AS
In Word there are two says to save a file, SAVE and SAVE AS.

SAVE is used when a document is open or edited to save what you are working on.
SAVE AS is used to save the document to a location and change the name of the
document.

It is important to save your document whenever you start a new project or make changes
to an existing one. Saving early and often can prevent you work from being lost.You will
also need to pay close attention to where you save the document so it will be easy to find
later.
DOCUMENT VIEWS AND
ZOOMING
Word has a variety of viewing options that change how your document is displayed. You
can choose to view your document in Read Mode, Print Layout, or Web Layout. These
views can be useful for various tasks, especially if you're planning to print the document.
You can also zoom in and out to make your document easier to read.
SWITCHING DOCUMENT VIEWS
Switching between different document views is easy. Just locate and select the desired
document view command in the bottom-right corner of the Word window.
• Read Mode: This view opens the document to a full screen. This view is great for
reading large amounts of text or simply reviewing your work.
SWITCHING DOCUMENT VIEWS
• Print Layout: This is the default document view in Word. It shows what the document
will look like on the printed page.
SWITCHING DOCUMENT VIEWS
• Web Layout: This view displays the document as a webpage, which can be helpful if
you're using Word to publish content online.
ZOOMING IN AND OUT
• To zoom in or out, click and drag the zoom control slider in the bottom-right corner of
the Word window. You can also select the + or - commands to zoom in or out by
smaller increments. The number next to the slider displays the current zoom
percentage, also called the zoom level.
STATUS BAR
• This Status Bar is a part of the window that displays the document information as well
as the insertion point location. From left to right, this bar contains the total number of
pages and words in the document, language, etc.
• You can configure the status bar by right-clicking anywhere on it and by selecting or
deselecting options from the provided list.

DIALOG BOX LAUNCHER


This Dialog Box Launcher appears as very small arrow in the lower-
right corner of many groups on the Ribbon. Clicking this button
opens a dialog box or task pane that provides more options about the
group.
THANKS FOR
LISTENING!
GROUP 6

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