LIBRARY SYSTEM

OF MAYAMOT
ELEMENTARY
SCHOOL
 INTRODUCTION
This research entitled Library System of Mayamot Elementary School is all about making a
solution on the problems that the said school encounter regarding to the school’s manual-based
system. Library system is the software used to catalog, track circulation, and inventory a
library’s assets. It is intended for small to medium sized library. The researchers find and create
a solution that will replace the Manual-based library system of Mayamot Elementary School.
 BACKGROUND OF
THE STUDY
Mayamot Elementary School was established on the year 1941 under the administration of late
Mayor Jose Carigma. The school is located at Sumulong Highway, Antipolo City. It started with
few enrollees averaging 100-200 students
STATEMENT OF THE
PROBLEM
GENERAL PROBLEM
WITH NUMBER OF 161 BOOK CATEGORIES AND AN ESTIMATED
NUMBER OF 3 THOUSAND STUDENTS, THE LIBRARIAN FINDS IT
HARD TO RECORD AND STORE ALL THE DATA. THE LIBRARIAN
DOUBLES THE EFFORT IN WORK TO MAINTAIN THE LIBRARY.
SPECIFIC PROBLEM
1. TAKES A LOT OF TIME TO RECORD THE DATA OF STUDENT.
2. THE SCHOOL DOESN’T HAVE ANY BACKUP INCASE THE LOG
BOOK WHEREIN THEY STORE THE DATA WAS LOST.
3.DIFFICULTNESS OF STORING THE DATA.
4.SLOW PROCESSING OF BORROWING OF BOOKS.
5.DIFFICULTNESS TO TRACK THE AVAILABILITY OF BOOKS THAT
CAN BE BORROWED AND THOSE STUDENTS WHO BORROWED.
SCOPE AND DELIMITATION
THE SYSTEM IS A COMPUTER SOFTWARE ONLY AND CANNOT BE
USED IN ONLINE. THIS SYSTEM WAS NOT FOR SALE AND ONLY
MADE FOR MAYAMOT ELEMENTARY SCHOOL LIBRARY.
OBJECTIVES OF THE
STUDY
GENERAL OBJECTIVE
THIS SYSTEM AIMS TO MAKE THE MAYAMOT ELEMENTARY
SCHOOL LIBRARY SYSTEM MORE CONVENIENTLY TO STUDENTS
AND THE SCHOOL LIBRARIAN.
SPECIFIC OBJECTIVE
1. MAKE THE PROCESS OF BORROWING BOOKS FASTER AND
HASSLE-FREE.
2. KEEP THE RECORDS SECURED.
3. EASILY TRACKS THE RECORDS OF THOSE STUDENTS WHO
BORROWED BOOKS.
4.MONITOR AND FIND THE BOOK THAT INTENDED TO BE
BORROWED EASIER.
5. RECORD THE DATA OF STUDENTS ACCURATELY AND FAST.
SIGNIFICANCE OF
THE STUDY
 LIBRARIAN
IT WILL LESSEN THE WORK OF THE LIBRARIAN. THE
LIBRARIAN CAN EASILY MAINTAIN THE RECORDS OF THE BOOKS
AND STUDENTS. THE LIBRARIAN DOESN’T HAVE TO WORRY
ANYMORE REGARDING ON THE SECURITY OF THE FILES. THE
SYSTEM HAS A BACKUP ALSO IN CASE OF UNFORESEEN EVENTS.
 STUDENTS
THE SYSTEM WILL HELP THE STUDENT REGARDING ON THE
PROCESS OF BORROWING BOOKS. THEY DON’T HAVE TO CREATE
A LIBRARY CARD AND WAIT FOR THE LONG PROCESS JUST TO
BORROW A BOOK FROM THE LIBRARY ANYMORE BECAUSE THE
IN THE NEW SYSTEM COMPUTERIZED REGISTRATION IS ALL THE
STUDENTS NEED AND THE NAME OF BOOK INTENDED TO BE
BORROWED.
 FUTURE RESEARCHERS
THE FUTURE RESEARCHERS CAN ADOPT THIS STUDY OR USE
THIS AS A REFERENCE IN CASE THEY WILL CHOSE TO STUDY THE
SAME TOPIC OR FURTHERMORE.
 REVIEW OF
RELATED
LITERATURE
 FOREIGN LITERATURE
 
ACCORDING TO EX LIBRIS (CHINA) TAKES PRIDE IN ANNOUNCING THAT THE GUANGDONG UNIVERSITY
OF FOREIGN STUDIES LIBRARY HAS CHOSEN THE ALEPH 500™ INTEGRATED LIBRARY SYSTEM. ESTABLISHED
IN 1995 BY THE UNIFICATION OF THE GUANGZHOU INSTITUTE OF FOREIGN LANGUAGES AND GUANGZHOU
INSTITUTE OF FOREIGN TRADE, THE GUANGDONG UNIVERSITY OF FOREIGN STUDIES IS ONE OF CHINA‘S MOST
PRESTIGIOUS SCHOOLS FOR INTERNATIONAL STUDIES, OFFERING COURSES IN FIVE MAIN DISCIPLINES--
LITERATURE, ECONOMICS, MANAGEMENT, LAW, AND ENGINEERING. THE GUANGDONG UNIVERSITY OF
FOREIGN STUDIES ATTACHES GREAT IMPORTANCE TO ACADEMIC AND CULTURAL EXCHANGES WITH
OVERSEAS INSTITUTIONS. (GUANGZHOU,2005}
EX LIBRIS IS A LEADING WORLDWIDE DEVELOPER AND PROVIDER OF HIGH-PERFORMANCE APPLICATIONS
FOR LIBRARIES, INFORMATION CENTERS AND RESEARCHERS. ALEPH, THE EX LIBRIS INTEGRATED LIBRARY
SOLUTION, HAS BEEN INSTALLED AT OVER 1250 SITES AND CONSORTIA IN OVER 50 COUNTRIES. METALIB, THE
INFORMATION PORTAL FOR LIBRARY COLLECTIONS, AND SFX, THE CONTEXT-SENSITIVE LINK SERVER FOR
HETEROGENEOUS ELECTRONIC RESOURCES IN THE SCHOLARLY INFORMATION ENVIRONMENT, HAVE BEEN
PURCHASED BY MORE THAN 680 INSTITUTIONS IN 34 COUNTRIES. DIGITOOL, A SOLUTION FOR CONSTRUCTING
DIGITAL COLLECTIONS, AND THE NEW VERDE ELECTRONIC RESOURCE MANAGEMENT (ERM) SYSTEM ROUND
OUT THE EX LIBRIS PRODUCT SUITE. (GUANGZHOU,2005}
 LOCAL LITERATURE
. THE UNIVERSITY LIBRARY WAS OFFICIALLY ESTABLISHED BY
THE BOARD OF REGENTS IN 1922, FOURTEEN YEARS AFTER THE
FOUNDING OF THE UNIVERSITY OF THE PHILIPPINES IN 1908. THE
UNIVERSITY LIBRARY, WHICH WAS AT THE SAME TIME
DESIGNATED AS THE DEPARTMENT OF LIBRARY SCIENCE WAS
PLACED ON EQUAL LEVEL WITH OTHER DEPARTMENTS OF
INSTRUCTION FOR THE SERVICES OF ALL COLLEGES OF THE
UNIVERSITY. BETWEEN THE YEARS 1908 TO 1922 UNIVERSITY
CONSTITUENTS MADE USE OF SMALL LIBRARIES IN THE VARIOUS
UNITS AND COLLEGES OF THE UNIVERSITY AND GOVERNMENT
LIBRARIES IN MANILA FOR THEIR RESEARCH AND INFORMATION
NEEDS. (UNIVERSITY LIBRARY)
 FOREIGN LITERATURE

BEATRICE (2013) INDICATED THAT DESPITE ITS FAST GROWTH AND

PENETRATION IN ALL SECTORS, IT HAS BEEN NOTED THAT OPEN SOURCE
SOFTWARE (OSS) IS YET TO FIND ITS OPTIMAL PLACE IN LIBRARIES,
PARTICULARLY LIBRARIES IN THE DEVELOPING COUNTRIES. LACK OF
DOCUMENTED INFORMATION ON THE EXPERIENCES AND USE OF OPEN SOURCE
INTEGRATED LIBRARY SYSTEM (ILS) IS A MAJOR DRAWBACK, AND SO THE
NEED FOR THIS STUDY. THE PROPOSED STUDY AIMS TO HELP TO INVESTIGATE
AND TEST USABILITY AND COST EFFECTIVENESS OF A TYPICAL OSS FOR ILS. IT
WILL INVOLVE DEPLOYING THE SOFTWARE FROM INSTALLATION,
CONFIGURATION TO CREATING CUSTOMIZED USER INTERFACES AND
STRUCTURES THAT ARE SPECIFIC TO THE REQUIREMENTS OF THE LIBRARY'S
PARENT ORGANIZATION. THE COST AND PERFORMANCE OF THE OSS WILL
THEN BE COMPARED WITH THAT OF A TYPICAL COMMERCIAL BASED
SOFTWARE WITH THE SAME FUNCTIONALITIES.
 LOCAL LITERATURE

ACCORDING TO ANALEE E. MAYO LIBRARY IS A COLLECTION OF BOOKS AND

OTHER INFORMATIONAL MATERIALS MADE AVAILABLE TO PEOPLE FOR
READING, STUDY, OR REFERENCE. THE WORD LIBRARY COMES FROM LIBER,
THE LATIN WORD FOR BOOK. HOWEVER, LIBRARY COLLECTIONS HAVE
ALMOST ALWAYS CONTAINED A VARIETY OF MATERIALS. CONTEMPORARY
LIBRARIES MAINTAIN COLLECTIONS THAT INCLUDE NOT ONLY PRINTED
MATERIALS SUCH AS MANUSCRIPTS, BOOKS, NEWSPAPERS, AND MAGAZINES,
BUT ALSO ART REPRODUCTIONS, FILMS, SOUND AND VIDEO RECORDINGS,
MAPS, PHOTOGRAPHS, MICROFICHES, CD-ROMS, COMPUTER SOFTWARE,
ONLINE DATABASES, AND OTHER MEDIA.
 FOREIGN LITERATURE
AVERY (2016) IN HIS STUDY REVEALED THAT IN 2012, THE
CAMPUS LIBRARIES OF GOD’S BIBLE COLLEGE (GBC) MIGRATED
TO KOHA. AFTER LOCALLY HOSTING AND SUPPORTING KOHA
FOR THREE YEARS, GBC CONTRACTED A VENDOR (BYWATER
SOLUTIONS) TO PROVIDE HOSTING AND SUPPORT, BEGINNING IN
THE FALL OF 2015. THE PAPER OFFERS EXPERIENCES AND
PRACTICAL RECOMMENDATIONS IN MIGRATION AND
IMPLEMENTATION. THE PAPER WILL DEMONSTRATE THAT
LIBRARIES, INCLUDING SPECIAL-FOCUS INSTITUTIONS, CAN
MIGRATE EFFICIENTLY AND WITHOUT VENDOR SUPPORT.
ADDITIONALLY, THE PAPER EXAMINES SOME OF THE REASONS
WHY LIBRARIES MIGHT CONSIDER VENDOR HOSTING AND
SUPPORT.
 LOCAL LITERATURE

 A LIBRARY MANAGEMENT SYSTEM IS A SYSTEM THAT MAKES

USE OF INFORMATION TECHNOLOGY TO PERFORM MANAGERIAL
OBJECTS. THE MAIN GOAL OF A LIBRARY MANAGEMENT
INFORMATION SYSTEM IS TO STORE, ORGANIZE, SHARE AND
RETRIEVE VITAL INFORMATION NEEDED TO PERFORM DAILY
OPERATIONAL FUNCTIONS OF THE LIBRARY. ST. MATTHEW
ACADEMY OF CAVITE DOES NOT HAVE ONE.
METHODOLOGY
THE WATERFALL DEVELOPMENT MODEL ORIGINATED IN THE 
MANUFACTURING AND CONSTRUCTION INDUSTRIES; WHERE
THE HIGHLY STRUCTURED PHYSICAL ENVIRONMENTS MEANT
THAT DESIGN CHANGES BECAME PROHIBITIVELY EXPENSIVE
MUCH SOONER IN THE DEVELOPMENT PROCESS. WHEN FIRST
ADOPTED FOR SOFTWARE DEVELOPMENT, THERE WERE NO
RECOGNIZED ALTERNATIVES FOR KNOWLEDGE-BASED
CREATIVE WORK.
 PROGRAM
FLOWCHART
CONTEXT DIAGRAM
RESULTS
SCREENSHOTS
SURVEY
Functionality  

1. Software allows the Librarians to 5.0

add/remove books, students and records.

2. Able to print records. 5.0

3. Search the data needed. 4.6

4. Functions are suitable for the system. 5.0

Reliability  

1. System involves no bugs. 5.0

2. Performs consistently well. 5.0

3. System security performs well. 4.8

4. The system has back up in case of 4.8

unforeseen events.
Usability  

1. Easy process of borrowing books. 5.0

2. The functions can be easily 5.0

understood.

3. The buttons provide helpful 5.0

directions.
Efficiency  

1. Fast navigations. 5.0

2. User-friendly interface 5.0

3. The data is well organized 5.0

Maintainability  

1. Updating books and students records with 5.0

ease.

2. Easy to find the problem if a failure 4.9

occurs ion the system.

3. Allows modifications and expansion. 4.9

4. The developers can be easily contacted 5.0

whether a problem occurs.

Portability  

1. Accessible and usage on desktops and 5.0

laptops.

2. Hassle-free navigations. 5.0

3. Software accessibility anytime 5.0

SUMMARY
 THIS STUDY WAS MADE THROUGH THE IDEA OF THE RESEARCHER TO
HELP THE CHOSEN SCHOOL WHICH IS MAYAMOT ELEMENTARY SCHOOL
ON THE PROBLEMS THEY’RE ENCOUNTERING IN THEIR MANUAL BASED
LIBRARY SYSTEM. THE SYSTEM WAS MADE TO MAKE THE PROCESS OF
BORROWING BOOK, STORING THE RECORDS OF BOOKS AND STUDENTS,
AND MONITORING THE AVAILABILITY OF BOOKS EASIER AND
EFFICIENT. AFTER FINISHING THE SYSTEM, THE RESEARCHER MADE A
SURVEY QUESTIONNAIRE THAT WILL TEST THE SATISFACTION OF THE
RESPONDENTS REGARDING ON THE SYSTEM. A DRY RUN HAS BEEN
DONE BY THE RESEARCHERS ON MAYAMOT ELEMENTARY SCHOOL. THE
SYSTEM HAS BEEN APPROVED BY THE LIBRARIAN AND WANTS TO
IMPLEMENT ON THE SAID SCHOOL.
 
CONCLUSION
THE RESEARCHERS WAS ABLE TO ATTAIN AT THE CONCLUSIONS BASED ON THE
FINDINGS OF THE STUDY. THE RESEARCHERS CONCLUDED THAT THE
COMPUTERIZED LIBRARY SYSTEM OF MAYAMOT ELEMENTARY SCHOOL WAS
REALLY HELPFUL BASED IN THE RESULTS OF THE STUDY. THE OVERALL
PERFORMANCE OF THE SYSTEM HAS BEEN RATED BY THE RESPONDENTS IN
AVERAGE OF 4.72 AND INTERPRETED AS EXCELLENT. AS A WHOLE, THE
PROPOSED SYSTEM AND THE EXISTING SYSTEM THAT WAS BEING USED BY THE
SCHOOL IN PRESENT HAVE A TREMENDOUS DISTINCTION. THE DIFFERENCE
FROM THE TRADITIONAL TO THE PROPOSED SYSTEM IS TRULY BENEFICIAL TO
THE LIBRARIAN AND THE STUDENTS. THE RESEARCHERS CONCLUDED THAT
THE STUDY WILL MAKE THE LIBRARY SERVICE IN TERMS OF BORROWING
BOOKS PROCESS MUCH EASIER, EFFICIENT AND HASSLE-FREE.
RECOMMENDATION
THE RESEARCHERS RECOMMEND FOR THE SCHOOL LIBRARY TO
CONSIDER AND USE THE PROPOSED LIBRARY SYSTEM.
LIBRARIAN SHOULD IMPLEMENT THE SYSTEM BECAUSE IT WILL
MAKE THE LIBRARY MORE EFFICIENT. FUTURE RESEARCHERS
SHOULD CONTINUE TO IMPROVE THE PROPOSED SYSTEM. FOR
EXAMPLE, MAKING IT A DATABASE THAT CAN BE ACCESS IN
INTERNET. TRAINING MUST BE GIVEN TO THOSE WHO WILL USE
THE SYSTEM PARTICULARLY THE LIBRARIAN.