Basic computer trainning

introduction
 Generally direction
• In this power point we have to parts
• Theoretical part means introduction about
that title
• Practical computer training with procedure
• Opening
• Screen element discussing, saving,
• Doing works based on instruction
• closing
 File,folder and file management
• File
• All data in a computer which can be stored
• A kind of data in computer
• many kinds or types of data
• types of file
• Audio image
• Vidio text ,etc many many files
 Cont……..
• Every file have its own file name
• File name = data name + file etension
Purpose of file name
1. The user identify or easily understand what the
file is about.
The user differentiate one data to another or one file
to another because of in thousand to million data
is stored in computer
For example climate essay
 Cont…..
• 2 for computer recoginizing , what kind of file it is so what program shuld be
used
• So at file name have aspecially file name
• The specially name called file extension
• File extension
• This file name gates at the end of the file name
• It is very important because the computer with out extension file not work what
to do and it does not which program is used and also have not decision making
• So file extension used to for computer which program is used .
• NB keep in mind which rename the file does not delete the file extension name
• If you delet the file is not open, so to fix these problem write the file extension
again
 Cont…..
It have different file extension in different file
type for example
………………………….
This depending on the quality and storage
For example in auidio mp3
In image png
Etc .. Not my concern
 Cont….
• Generaly in my concern used
• ……………………
• Folder
• It is container which can store programs and
files and other folders
• in order to keep files organized file we use folder
• It is a place which put file in separate folder
which in a common sense
 Cont….
• Used to file management
• It can be easily file
understanding ,differentiate one to another ,
to save time , energy and others used folder
• File management
• Planning ,controlling file
• Creation of condition that allowe the effective
use of file
 Cont….
• Folder creation
• Folder can be main ,sub,subsub etc
• It can be created at two place
• At disktop
• At c/drive
• Copy folders and files means copy past
• Moving files and folder using cut
• Renaming files and folder
• Delete file and folder both
• permant and temporary
 Cont….
• For temporary use only right click then delete
Or press delete in keyboard
Means the file or the folder is delete on file
explore but not on the computer
This file is put in the recycle bin so we can restor
• What does it mean recycle bin
• Permanent use shift +delete
• Searching files and folders
Text and document type writing or creating

• WordPad
• Notepad
• Ms-word
• Word pad
• Before created ms-word we can use notepad
first after notepad we can use WordPad for
text type writting
 Cont…
• The difference between the two are only
formatting
Wordpad Notepad
Asingle document word processor •It is aword processing program
which allowes change of text in
We can formate the selected text acomputer file
in wordpad document •It is atext editor
We can find the selected text and •Avery simple word processor
•It has been apart of microsoft
replace is the specified text window since 1985
We can insertthe object in •We can not apply formated for
wordpad document selected text
•We can not insert a object
We can add header and footer •We can not add header and footer
 Cont…
• Starting of WordPad and notepad
Start all program WordPad/notepad
Or search from search bar WordPad/notepad
Finally before writing a text understand the
screen element for both
 Cont…
Generally to do in computer for wordpad and
notepad the foolowing
Opening/starting the program
Discused about screen elelment of the program
Save the given document
Writing the given text or document
Edit or formatting document for the given
instruction
 Cont…
• Closing the program
Ms-paint
It is a program used to draw pictures
Opening of ms-paint
Have to opening method
1 start all program ms paint ok
2 search from search bar ms-paint then ok
 Cont…
• Components /screen elements of ms-paint
• 1 quick acess bar
• 2 manu bar/tabs
• 3 groups
• 4 work area
• 5 status bar at the bottom of work area
• Office button
 Cont…
• In detail see tabs and group
• Save
• Draw the picture
• Finally close
Apllication software
 MS-word
• INTRODUCTION • Create news paper column style
• WHAT IS MS-WORD • Insert symbol
• Network program writing
• open word Processor/Starting
• Insert picture, shape and word
Microsoft Word 2007
art
• Explain screen elements of
• Insert table
MS-word
• Insert bullet, numbering and
• different between MS-word to
character
other
• Insert clip art, equation, date
• Type or write and time, watermark
text,formatting,editing, • Add hyperlink and create drop
save ,and print cap
 introduction
• W ord processing software allows you to create, edit, format,
print, and store text material. W ord processor is the most
common application software. The main advantage of a word
processor is that it provides W Y SIW Y G (W hat Y ou See Is W
hat Y ou Get) interface which helps you make changes
• Starting Microsoft Word
• There are 3 types of opening method
• Click Star t → All Programs → M i c rosof t O f f i c e → M i c
rosof t Of i c e Wo rd 20
• Lets do the remaining one
Explain screen elements of MS-word
 different between MS-word to other

: Advantages of Word Processor

• Typed Documents • Documents Created
• Slow creating process Using Word Processors
• Difficulty in inserting • Can be created quickly
pictures and images and easily
• Looks messy after • Pi ctures and images
making corrections can be inserted easily
• Error correction is
simple and neat
 Type or write text,formatting,editing, save ,and print

• Creating new document

• If you are already working in M S-Word and you want
to create a new document, then perform the
following steps: Click Office Button → New → Create
• Saving a Document
• Wh en you type in a document, the document is
stored in the internal memory of the computer.
 Cont…
• To save a word document, perform the following steps:
• 1. Click the Office Button.
• 2. Click the Save option or Press . The ‘Save As’ dialog box is
displayed. This dialog box is displayed only under the following
circumstances:
• (i) When you have clicked ‘ Save A s’ .
• (ii) If you have clicked
Save and you are saving the document for the first tim
• 3. Identify the location where you want to save. You must enter the
name by which you want to save the document. Here, we have
selected C: drive and given the file name doc1, 4. Click the Save
button
 Cont..
• Editing a Document
• Editing is the act of altering your document. Some Edit features
are insert and delete, undelete, find and replace, cut/copy and
paste, spelling and grammar checker, and thesaurus. All of these
commands except spelling and grammar checker which is in the
Review tab are in the Home tab. Wh en you edit text, you
change text by either inserting text, deleting text or replacing
text. To edit text, place the cursor at the required position and
insert, delete or replace text
• Useful Tip You must keep on saving document when working to
avoid losing document when power goes!!!
 Formatting a Document
• when you wish to make a document both more
attractive and easier to read, you use formats. A ll
word processing programs have built-in format
setting called defaults, which are designed such that
you can easily override them. MS Word works on
the principle of ‘ ‘ FIRST SELECTION THEN ACTION ’ ’.
• Formatting text means changing the text
appearance by changing the alignment, style, font
and font color. To format text, you need to use the
Home tab or other
 Basic features of formatting document
• Character Formatting
• Select the character and format it as required i.e.,
change its appearance by changing font, style, size,
color and changing font style. W e can apply the effects
before typing as well as after typing the text.
• Paragraph Formatting
• Select the paragraph and format it as required i.e.,
apply alignment (Left, Right, Centre and Justify),
indent, line spacing, bullets and numbers, and draw
boarders / text box around it
 Cont…
• Page Formatting
• Page formatting includes features of MS-Word that are used to
improve the appearance of the page. Select the entire page or
selection and format it as required i.e., apply formatting features
including page size, border, header and footer, margins, a page
break and page numbering etc.
• spell Checking
• Spell checking is a very big plus point while talking about word
processing. You can spell check your document for wrong spellings.
• The red and green wavy underlines are only visible on screen.
These will not appear in print out.
 Cont…
• There are two methods of correcting these errors. One method is to
correct these errors one by one, picking them up. Secondly, you can spell
check the whole document.
• The steps for spell check of the whole document are:
• 1. P lace the cursor at the beginning of the text in the document
• 2. Select Spelling & Grammar from the Proofing Panel of Review tab. OR
Press F7 This will initiate the spell checking process and will start the spell
checking of the document with each word of the document being
searched with the similar words available in the dictionary. If not found, it
will point it out to you. Select the appropriate word from the suggestions
box. H ere, we will select “t aught” to change the word “thought”
• 3. A fter checking the spelling of the whole document, if there is no word
left for checking, you will get the message
 Cont…
• 4. Click OK.
• 5. Save and Close the document
• For protecting your document from unauthorized access you
can encrypt document, restrict permission or add a digital
signature. This can be done by performing the following steps:
Click Office Button → Prepare → Encrypt Document → Type
password and Click OK → Reenter password → Click OK
• Create news paper column style
 Insert symbol

• The steps for inserting a symbol are given

below:
• 1. Open a document
• 2. Click the Insert tab.
• 3. Select the symbol option from Illustrations
panel . On clicking this button the Insert Picture
dialog box will appear
• Select the desired symbol and click Insert button.
 Insert picture, clipart,shape and word art

• Clipart or pictures are inserted to create effective documents. MS-

word supports many popular picture formats,
• You can insert pictures from the disk as well as clipart from the
clipart gallery of MS-OFFICE. You can also insert downloaded
pictures or pictures taken by your web cam or digital camera, into
your documents. The steps for inserting a picture are given below:
• 1. Open a document .
• 2. Click the Insert tab.
• 3. Select the Picture option from Illustrations panel On clicking
this button the Insert Picture dialog box will appear.
• Select the desired picture and click Insert button.
 Cont…
• The picture may not move properly in your
document, unless you select a wrapping style.
To resize a picture, always stretch or compress
them from corners. This will increase or
decrease the height and width proportionally.
 Insert table

• Inserting Tables
• Tables provide an easier and effective method of arranging the data
in rows and columns. MS-word offers a set of commands for
creation, modification and formatting of tables.
• To insert a table in your document follow these steps:
• 1. Open a document and enter some text in it.
• 2. Select the Insert tab.
• 3. Select the Table option from Tables panel. On clicking the Table
option, a list will be displayed.
• 4. Select the desired table.
• 5 A ftere clicking on the last cell of the selected table size, a table is
inserted into the document at the insertion point below the text
 Cont…
• You can also insert table using Draw Table
option from Insert Table list, available in Table
option of the Tables panel under Insert tab.
• Insert bullet, numbering and character
• used home tab, the give document more
attractive.
• Insert equation, date and time
• Use insert tab to do the above
 Inserting watermark ,Add hyperlink and create
drop cap

• Create drop cap

• Use insert tab ,when the one character from
the word magnifying
• Add hyperlink
• Use insert, insert text, image and video link
• With internet and with out internet
• Inserting watermark
• Use page layout