THE

EXHIBITION IN
MADRID
 Our talk today

Project Title:
International Art Exhibition Agreement and Logistics
Management
Project Description:
The project aims to establish a comprehensive agreement between a
private Gallery in Madrid, Spain, and a private collector of paintings in
London, Great Britain. The agreement will outline the terms and conditions
for the exhibition of 30 paintings in Madrid for a duration of 30 days,
starting from 1st November until 30th November. Additionally, the project
will address the logistical aspects of packing and transporting the
artworks from the British Museum to Madrid and subsequently returning
them safely after the exhibition.
SCOPE:
The scope of this project includes the
following:
• Creating an agreement between the
private collector in London and the
private gallery in Madrid
• Planning the logistics of packing,
shipping, and returning the artworks
safely to the British Museum
• Ensuring the safety and security of the
artworks during transportation and the
exhibition
• Ensuring that the exhibition complies
with all the legal and ethical
requirements of both countries
METHODOLOGY:
1. Agreement between Madrid Gallery and
London Collector:
The agreement will include the terms and conditions agreed upon by both
parties, including details of insurance, ownership, responsibility, and liability.

It will outline the duration of the exhibition, the number of paintings to be

The agreement will address financial aspects, such as the payment terms, costs
associated with transportation, insurance coverage, and any commissions or
fees.
2. PLANNING THE
LOGISTICS OF
PACKING, SHIPPING,
AND RETURNING THE
ARTWORKS SAFELY
TO THE BRITISH Hiring a professional art shipping company that specializes in the transportation of fine

MUSEUM: art.

The shipping company should provide the necessary equipment and materials for
packing the artworks, such as crates, foam, and bubble wrap.
2. PLANNING THE
LOGISTICS OF
PACKING, SHIPPING,
AND RETURNING THE
ARTWORKS SAFELY The artworks should be packed and secured in the crates, with each crate labeled
TO THE BRITISH with the artwork's title, the artist's name, and the crate number.

MUSEUM: The shipping company should provide insurance coverage for the artworks during
transportation.
Once the exhibition is over, the shipping company should transport the artworks
back to the British Museum, where they will be safely stored.
 3. RISK
MANAGEMENT
AND
INSURANCE:
Identify potential risks and vulnerabilities during transportation and exhibition, such as
damage, theft, or loss, and develop a risk management strategy.

The private gallery in Madrid should have a security team in place to ensure the safety of
Arrange comprehensive insurance coverage for the artworks throughout the entire process, the artworks during the exhibition.
including transit and exhibition periods, to protect against any unforeseen events.
 4. Ensuring that the exhibition complies
with all the legal and ethical requirements
of both countries:

The exhibition should comply with all the legal and ethical requirements of both
countries, such as import and export laws and regulations.

The exhibition should comply with all the ethical guidelines of the art industry, such as the Code of Ethics of
the International Council of Museums (ICOM).
 5. Marketing and
Promotion:

Develop a marketing plan to promote the exhibition, leveraging various

Create promotional materials, including brochures, posters, and online

6. Exhibition Management: Collaborate with local art communities, influencers, and institutions to
maximize exposure and reach a wider audience.
Provide trained staff and security personnel to manage the exhibition, ensuring
proper visitor engagement, crowd control, and adherence to gallery rules.

Arrange for guided tours, lectures, or workshops to enhance the visitor experience
and promote understanding and appreciation of the artworks.
 Conclusion:
By successfully executing this project, the private Gallery in
Madrid will be able to host an exceptional international art
exhibition, attracting art enthusiasts and promoting cultural
exchange between Great Britain and Spain. The collaboration
between the Madrid Gallery and the London collector will
create a mutually beneficial partnership and contribute to the
enrichment of the local art scene in Madrid.
Thank you for your attention!

The project was completed by:

Pomortseva Daryna

BCRTMQ